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Search Types

Click a drop down menu on the advanced search form to access different search types.

Search Type Description Tips/Examples
Any Word Searches words in record titles and notes. Use an asterisk (*) for wildcard. Ex: Administrat*

Use quotation marks to indicate an exact phrase. Ex: "burnside bridge".
Document Content (Full-Text) Searches words found in electronic documents such as PDFs, word processing documents, spreadsheets. Terms are joined automatically with an AND.
Use an asterisk (*) for wildcard.
Record Date Searches for records based upon the record date.
  • 1970
  • 1910 to 1912
  • 10/31/1982
  • 7/1/2010 to 7/30/2010
  • January 1940
  • January 2000 to March 2000
Record Number Searches for the record number. Use record number to prefix + the wildcard (*) to limit results to a single record type.

AP/* = Archival Photos
AF/* = Archival Folders
AD/* = Archival Documents
B/* = Boxes & Archival Boxes
M/* = Maps

Electronic File Extension Searches for types of electronic documents based upon their extension Most common: jpg, pdf, tif, doc, xls, mp3, mp4. For any extension, use the filter "Electronic".
PARC Accession Searches for a specified PARC Accession number. Internal use
PARC Confirmation Number Searches for a PARC provided confirmation number. Internal use
ARCHIVES & RECORDS MANAGEMENT | AUDITOR'S OFFICE | CITY OF PORTLAND