Manuals - Policy and Procedure

ADM-0300

Written instructions, rules, and guidelines in manual form documenting current and past authorized City policies and procedures. Used for new employee orientation and for ongoing reference. Also useful in establishing past policies or procedures in liability cases, personnel disputes, and other instances. Includes manuals documenting the procedures of departments with higher risk or exposure to liability such as police, fire, emergency medical services, public works, etc. Information often includes policy and procedure numbers, revision dates, subject identification, narrative description, authorization information, and effective date. The retention period applies only to City-generated manuals. Manuals from other sources should be retained as needed or as mandated by a specific regulating body [federal or state agency, etc.], usually until superseded or obsolete. Consult City Auditor for guidelines on what should be submitted to Portland Policy Documents. SEE ALSO: Policy Statements and Directives; and Manuals: Clerical and Routine Office in this section. OFFICE OF RECORD: Originating Office/Bureau RETENTION: Permanent RETENTION NOTES: Transfer 1 copy to City Archives for permanent retention; retain extra copies as needed AUTHORITY: OAR 166-200-0325[6] CONFIDENTIAL? No VITAL RECORD: Yes