Correspondence - Elected Officials and Bureau Directors [includes e-mail]

ADM-0100

Records that: 1. document communications created or received by the elected official or office/bureau director, or staff authorized to respond on their behalf; 2. directly relate to the responsibilities or actions of the elected official or director; AND 3. are necessary to satisfy the fiscal, legal, administrative or historical policies, requirements or needs of the City. OFFICE OF RECORD: Office of the elected official or bureau director RETENTION: Permanent RETENTION NOTES: Correspondence that has no relation to the official's areas of responsibility or that is a copy of correspondence retained officially elsewhere can be retained as needed. City Archives must be consulted about the preservation of permanent records. AUTHORITY: OAR 166-200-0325[7] CONFIDENTIAL? No VITAL RECORD: Yes