REVIEW BOARDS AND COMMISSION RECORDS - MINUTES, AGENDAS, RESOLUTIONS, INDEXES, AND EXHIBITS

2210-05 (A)

Series is used to document the discussions and actions of various review committees. The review committees are created to review specific planning concerns and to set or review standards. Records include summary minutes, agendas, background material and other records. Examples include Design Commission, Historical Landmarks Commission, Variance Committee, Adjustment Committee, etc. Confidential? No Vital Record? Yes Record Copy? Yes RETENTION: (A) Retain minutes, agendas, resolutions, indexes, and exhibits (not retained permanently elsewhere in city records) permanently; (B) Retain audio or visual recordings 1 year after minutes prepared and approved. (C) Retain other records and exhibits not pertinent to minutes 5 years. AUTHORITY: OAR 166-200-0320[3]