I.  SCHEDULE:

1.  See the updated Contractor’s Schedule published 03/27/06.

II.  PROGRESS:

1.  Framing is continuing at the Basement and Main Floor levels.

2.  Sanding of the existing beams is almost complete.

3.  The site and structure are clear and swept clean. Most demolition debris has been removed from the project site.

III.  MEETING SCHEDULE: Weekly project meetings: 9:00 AM Tuesday (unless noted otherwise).

1.  Next meeting: 9:00 AM Tuesday 4 April 2006, at the project site.

IV.  MEETING NOTES:

1.  The Contractor proposed an additional cost for the construction of a ‘rain screen’ exterior wall assembly. The siding subcontractor will install vertical strips of ¾” plywood over the moisture barrier and under the siding to allow for the necessary ventilation and drainage space. The Owner accepted the additional work and related cost increase. Detailing for the rain screen assembly will be coordinated with exterior architectural details (windows, doors, eaves, trim, etc.). The Contractor offered to forward to the Architect detail examples from completed similar projects.

2.  The Architect will prepare a plan sketch to illustrate the alternate entrance to the Library. The sketch will be delivered to the Owner and the Contractor for further consideration. (Revision of the entry to the Library would allow deletion of the suspended landing outside the Library as shown on the current Second Floor Plan (see sheets A4 & S7).

3.  The swinging door between the Entry Court and the Family Room will be deleted. The sliding glass door assembly will be centered to fit between the structural posts in the wall on Grid 3.

4.  Thermal insulation at the existing Garage will be placed at the exterior building walls. This will reduce the total amount of insulation required, and it will not be necessary to insulate the ceiling and floor of the Garage.

5.  The existing interior door to the Garage will be removed. A code compliant door and frame assembly will be installed at a new location south of the existing door in the wall on Grid 4. (If determined to be code compliant, the existing door and frame assembly may be relocated. The door and frame assembly shall be as required by Section R309 Garages & Carports, State of Oregon 2005 Residential Specialty Code.)

6.  The interior walls of the garage shall be protected with a single layer of ½” thick gypsum wallboard. The ceiling shall be covered with a single layer of 5/8” Type ‘X’ fire resistant gypsum wallboard. All exposed ceiling beams will also be wrapped with a single layer of 5/8” Type ‘X’ gypsum wallboard. (Any deviation from the requirements of paragraph R309.2 of the current Oregon Residential Specialty Code must be approved in writing by a building official having jurisdiction.)

7.  The existing sectional garage door will be removed and replaced by a new insulated sectional overhead door assembly with U.L. listed automatic door operator.

8.  The Contractor and Mechanical Subcontractor have worked out a preliminary scheme for routing supply and return ductwork from the existing Basement furnace to serve the Main Floor. The Mechanical Subcontractor will prepare a plan sketch indicating the proposed duct routes for further review and consideration.

9.  The existing beams at the Second Floor over the Garage and Family Room have 2” of bearing over the top plates of the supporting stud walls. The Architect will confirm whether this condition is acceptable with the Structural Engineer.

03-28-06  The Structural Engineer confirmed in a telephone conversation with the Architect that the existing 2” minimum beam bearing is adequate and acceptable for the new Second Floor framing loads.

V.  ACTION ITEMS: (New items are shown in blue font. Urgent items are indicated in red. Items that are resolved will be indicated in italics, and will be deleted from the Meeting Minutes subsequent to completion.)

1.  The design of the horizontal band indicated at the exterior elevations near the Second Floor line needs to be detailed and specified. (See Exterior Elevations on Sheet A-5.)

2.  The roof over the upper stair landing needs to be detailed, especially the detail of the flashing assembly at the sill of the new windows above the roof line. (See Stair Section 1/A-7).

3.  The component members and dimensions of the exterior wood cornice assembly need to be established (See Details 5 & 6/A-7.) Also, the relationship of the new Second Floor window heads need to be coordinated with the design of the cornice.

4.  The design of the exterior brackets under the floor of the upper stair landing need to be determined and detailed. (See Section 4/A-7 & Stair Section 1/A-7.)

5.  The Architect and Owner need to resolve the final design of the canopy roofs at the North and South Elevations above the Main Floor. The condition where the downspouts at the south elevation pass through the canopy roof needs to be designed and detailed.

02-20-06  The design of the canopies has been determined. (See Memorandum Re: Design Coordination Meeting, 20 February 2006, item 7.)

03-20-06  Downspouts from above will not penetrate the canopy roofs. Upper downspouts with leaf clean-outs will discharge onto lower roofs.

03-21-06  The Architect will consult with the Structural Engineer to consider the option of simplifying the at the new canopy roof framing at the north and south elevations.

03-28-06  The canopy at the North Elevation at the Second Floor line will be deleted. The Architect will prepare details for construction of the canopy at the South Elevation.

6.  The Architect will verify whether access openings will be provided to the new crawlspace areas under the east & west bay additions. Sizes and locations of new access openings will be coordinated with the Structural Engineer and the Contractor.

03-21-06  Access has been provided to the crawlspace area under the bay at the west end of the Living Room. Access to the Crawlspace under the new Kitchen bay needs to be located. Also, access to the concealed space under the existing Lavatory (at the first stair landing) will be provided through the back of the closet at the Basement Study. Header beams for the new openings through the bearing walls need to be sized by the Structural Engineer.

03-28-06  The Crawlspace under the Kitchen will be accessed from the exterior through a removable panel located in the north wall at the bottom of the new bay at the west side of the house. The storage space under the existing Bathroom (at the stair landing between the Basement and Main Floor) will be accessed from the back of the closet in the Study. The opening though the bearing wall will be no wider than 24”, and the opening will have a new header of (2) 2x8’s or a 4x8.

7.  The floor of the Entry Court and the existing Garage at the new Family Room is a concrete slab sloped towards the south at approximately 1/4” per foot. The Contractor recommends that the concrete floor slab in these spaces be removed and a level wood floor be constructed in its place. A new level wood substrate will assure that the finish floor will be flat and level.

03-28-06  The existing sloped concrete topping slab will be removed from the Entry Court and the Family Room. The existing tongue & Groove wood deck will remain. The Family Room floor will be leveled with tapered sleepers and plywood sheathing. The floor at the Entry Court will receive a new concrete topping slab over tapered rigid insulation board poured level with the finish floor line at the Main Floor.

8.  The Architect will assist in determining the furring and insulation at the wall assembly covering the existing concrete foundation walls in the Basement.

03-28-06  The west wall of Bedroom 07 will have 2x4 stud furring flat against the concrete foundation wall with rigid insulation board in the stud spaces. A horizontal shelf at the top of the furred wall will extend the full width of the west wall. The top of the shelf will be at approximately 40” above the floor level.

The east wall of Bedroom 01 will have 2x6 studs full height covering the concrete foundation south of the new sliding glass door assembly. The new stud wall and a shallow soffit above the sliding door will conceal the new HVAC supply duct extending from the existing furnace located in the closet at the north wall.

9.  The attic access panels indicated at the new Second Floor ceiling need to be revisited. Access panels should not be located in closets where shelving and stored items will block easy access.

03-28-06  The access panel for the west wing attic will be located at the ceiling of the Children’s Multi-Purpose Room 206. The access panel for the attic of the north wing will be located at the ceiling of the Master Dressing Room 209, just inside the pocket door. The access to the east wing attic space will be determined in the field after the roof trusses have been installed. (The final locations of access openings will be established to fit between the actual locations of truss bottom chords at the Second Floor ceilings.)

10.  The roofing material at the low slope roof above the center of the house needs to be selected.

11.  The final configuration of the Kitchen needs to be determined. The locations of the ovens needs to be resolved, and size of the island cabinet finalized.

12.  Locate the new condensing unit for Second Floor HVAC unit. The tentative location is at the adjacent grade on the north side of the house in the vicinity of the existing condensing unit.

02-21-06  It is an option to relocate the existing condensing unit to a new concrete pad at the east side of the structure. This will allow finish grading to be adjusted along the north wall for easier access into the Crawlspace. The final location of the condensing units is yet to be determined.

13.  The Contractor recommends that the Owner consider the possibility that the new skylight at the Second Floor Hall might be operable. The ability to open this skylight, along with opening other windows in the house, could provide an additional method of ventilation. An operable skylight at this location could also serve as a point of access to the roof.

14.  The Contractor will engage the services of a landscape design consultant to assist with the planning of a new lower level deck at the north side of the house, as well as the design of a small exterior courtyard on the south side of the house between the property line and the Family Room.

02-14-06  Due to the amount of work anticipated in the paved area between the south side of the building ant the street edge, the Contractor anticipates that the entire existing concrete apron and driveway will be replaced. The layout of the new concrete driveway, walks and curb will be coordinated with the landscape design consultant.

02-21-06  Sam Kaiel/LBD Landscaping made a presentation of conceptual layouts for the south, north and west sides of the property. A preliminary cost estimate of design and construction costs will be prepared and presented to the Owner for consideration.

03-28-06  Sam Kaiel/LBD Landscaping presented preliminary cost information to the Owner. The scope of work and possible alternates was presented. Sam recommended that removal and protection of specific plant materials to be replanted in the final landscape design be undertaken within the next few weeks.