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Ryan Residence

Addition & Remodel

2891 S.W. Fairview Boulevard

Portland OR 97201

 

MEETING MINUTES

 

 

 

 

Job: #02-24

By: Paul Klein

Meeting: #74

Date: 27 April 2006

   

Distribution (*attendees)

Phone

Fax

E-mail

*Michael Ryan

503-636-6597

 

mpresq@aol.com

*Marie Ryan

503-636-6597

  

*Andy Mason (Mason Bros.)

503-274-1848

503-274-1852

andy@mason-brothers.com

Jeff Mason (Mason Bros.)

503-274-1848

503-274-1852

jeff@mason-brothers.com

*Christian Harvey

503-201-4434

  

Bill Hawkins (WJH Architect)

503-497-9084

503-225-9460

billhawkins@qwest.net

*Paul Klein (WJH Architect)

503-497-9084

503-225-9460

paulklein@qwest.net

 

I.  MEETING SCHEDULE

1.  Next meeting: 3:30 PM, Thursday, 11 May 2006, at the project site. (Subsequent project meetings will be on an as-needed basis.)

 

II.  MEETING NOTES

1.  Outstanding Punch List items were reviewed. A revised Punch List will be issued with the Meeting Minutes.

2.  There is a leak that has occurred at the window on the north side of the unfinished Basement area. The Owner will watch the window for signs of water infiltration and inform the Contractor if the leak recurs.

 

III.  ACTION ITEMS

23.  Carlson Testing: Owners to receive 15% credit for profit & overhead. Contractor to follow up on final letter of approval.

03-30-06  Contractor reminded to submit with the Payment Application #20.

24.  Electrical Utility Charges: Complete (Contractor to pay at end of job.)

03-24-05  Contractor is also responsible for water utility bills. These expenses will be addressed at the end of the project. (Owner to furnish utility billing information to Contractor.)

03-30-06  Utility billing to accumulate until date Certificate of Occupancy is received.

25.  Rinnai Certification: Complete pending certificate.

02-23-06  Contractor to furnish the Owner with required documentation for tax credit.

03-30-06  Contractor to provide the Owner with the installer’s certification documentation.

62.  Sidewalk and Driveway: The driveway and sidewalk were damaged during the construction of the addition. The City holds the Owner responsible for maintaining sidewalks fronting their property. The necessary repair work to City standards shall be completed by the Contractor.

04-06-06  An additional 9 foot section of damaged concrete sidewalk in front of the house will be removed and replaced per City of Portland requirements.

04-27-06  The Subcontractor schedule is approximately 10-12 weeks out.

64.  Allowances:

12-22-05  Owner requests an accounting of the allowances expenditures to date on the project.

02-02-06  Contractor indicated they would update the summary of allowances at the next meeting.

03-30-06  Contractor reminded of the importance of submitting the summary of allowance items at the next meeting.

04-06-06  The Contractor was reminded again of the importance to the Owner to receive an accounting of project allowance amounts.

65.  Lien Notices: The Owner has supplied a number of lien notices. The notices are being forwarded to the General Contractor. The Owner is to provide written waivers of Right to Lien from all suppliers and sub-contractors who have issued notices of Right to Lien.

12-08-05  Contractor reported they would obtain waivers of Right to Lien from all sub-contractors and suppliers who have given written notice of Right to Lien.

69.  Slide-out drawers: The original Contract Documents showed (4) slide out drawers at the base cabinets along the north wall (Sheet 15, Library N Elevation). The Contractor will investigate and report on why these shelves were not provided.

04-06-06  The slide-out drawers were clearly indicated in the drawings, and were not deleted from the project. The Contractor will direct the casework subcontractor to provide the drawers per the contract documents.

04-27-06  The Architect and the Contractor will review the custom casework shop drawings to determine whether the final approved design included adjustable shelves or sliding shelves.

70.  Fireplace controls: The Owner’s have requested a final adjustment to the location of the fireplace control panel at the Master Bedroom. The preferred location has been marked on the wall. The Contractor will prepare a new Change Directive proposal for the relocation of the control device and patching the gypsum board wall surface at the existing control panel location.

04-27-06  The fireplace control has been relocated per the Owner’s instructions. The Contractor is preparing the final Change Directive.

71.  Erosion Control: The Contractor will stabilize disturbed and exposed soils as required to satisfy City of Portland erosion control requirements in order to obtain the Certificate of Occupancy. Work will include additional grading, placement of filter fabric with ballast rock, and new low rock retaining walls. The Contractor will prepare a new Change Directive as necessary to include additional material and labor expenses requested by the Owner for any erosion control measures that are above and beyond those measures required to satisfy minimum City requirements.

04-13-06  Site erosion control work is tentatively schedule for the weekend of April 22 & 23.

04-27-06  The rock retaining walls have been installed, and some of the final grading has been completed at the northeast corner of the house. The Contractor will contact the City of Portland Erosion Control inspector to verify the method approved to protect the exposed soils on the slopes behind the house.

 

IV.  CONTRACT AMOUNT

Base Contract Amount:  $537,425.62

Net Approved CO’s:  $44,302.14  (CO-01 through CO-16)

Contract Total  $581,727.76

 

V.  CHANGE ORDER STATUS

C.O. #

CD Items Included

Amount

Days

Date

Status

01

CD-02, 07 & 08

$5,452.59

0

12-09-04

Approved

02

CD-09

$4,401.34

0

01-04-05

Approved

03

CD-03

$26,165.50

0

03-03-05

Approved

04

CD-04

-$2,992.63

0

03-02-05

Approved

05

CD-12, 15, 16, 17 & 20

-$227.10

10

04-01-05

Approved

06

CD-18, 19, 22, 23, 23A, 23B, 24 & 26

-$5,770.59

0

05-05-05

Approved

07

CD-31B

$2,185.00

0

05-12-05

Approved

08

CD-13

$393.88

1

02-24-05

Approved

09

CD-21

$1660.34

2

09-01-05

Approved

10

CD-01, 28, & 34

$3,798.45

5

10-03-05

Approved

11

CD-37, 42 ,45, 45A, 47, & 49

$10,439.68

5

11-25-05

Approved

12

CD-30, 46, 52, 53, 54 & 64

-$9,748.87

1

12-01-05

Approved

13

CD-43 & 62

$1,382.07

1

01-06-06

Approved

14

CD-32, 58,59, 61 & 63

$6,355.48

5

02-01-06

Approved

15

CD-57, Inv. #12 credit

-$653.50

0

03-01-06

Approved

16

CD-65 & 67

$1,460.50

5

04-03-06

Approved

      
  

$44,302.14

35

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

VI.  PAYMENT APPLICATION STATUS

Request #

Date received

Amount Due

Paid to Date

Change Orders

01

09-01-04

$11,065.92

0

(None)

02

10-05-04

$32,493.89

$11,065.92

(None)

03

11-04-04

$22,859.66

$43,559.81

(None)

04

12-06-04

$34,503.46

$66,419.47

CO-01

05

1-05-04

$35,093.51

$100,922.93

CO-02

06

02-10-05

$40,083.08

$136,016.44

(None)

07

03-04-05

$67,564.80

$176,099.52

CO-03 & 04

08

04-07-05

$58,607.45

$243,664.32

CO-05

09

05-05-05

$36,611.72

$302,271.77

CO-06

10

06-07-05

$32,627.94

$338,883.49

CO-07

11

07-06-05

$59,308.25

$371,511.43

CO-08

12

08-04-05

$15,534.03

$430,819.68

(None)

13

09-01-05

$42,383.70

$446,353.71

CO-09

14

10-05-05

$35,182.76

$488,737.41

CO-10

15

11-11-05

$17,035.84

$523,920.17

CO-11

16

01-16-06

$3,550.94

$540,956.01

CO-12

17

01-16-06

$1,303.47

$544,506.95

CO-13

18

01-31-06

$6,064.30

$545,810.42

CO-14

19

02-28-06

-$620.82

 

CO-15

20

04-13-06

$1,387.47

 

CO-16

     
 

Total:

$552,641.37

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PPayment applications #01 through #17 are confirmed paid in full. Total paid to date = $545,810.42.

Note: Payment Application #17 exceeds the GMAX for the project. Please note line 9 of form G702 “Balance to finish including retainage” totals $28,726.86. Line 5 of the same form “Retainage” lists the total retainage withheld to date as $28,726.86. It is understood the GMAX amount will be revised as the project is completed, but that the Owner should not make payments to the Contractor in excess of the GMAX (minus the 5% retainage).

VII.  CHANGE DIRECTIVES

CD #

Item

Amount

Days

Submitted

Status

01

(CO-10)

Demo & reframe rotten stairwell wall

$4,499.95

 

08-25-05

Approved

02

(CO-01)

Replace cracked foundation wall & underpin existing structure

$2,182.46

 

12-06-04

Approved

03

(CO-03)

Additional excavation & stepped footings

$26,165.50

 

03-02-05

Approved

06

(CO-04)

Revise electrical bid per revised plans dated 02-08-05

($2,992.63)

 

02-14-05

Approved

07

(CO-01)

Replace entire basement slab

$1,125.38

 

12-06-04

Approved

08

(CO-01)

Add 4’x19’ concrete retaining wall at planter

$2,144.75

 

12-06-04

Approved

09

(CO-02)

Sewer line repair

$4,401.34

 

11-04-04

Approved

12

(CO-05)

Add new heating supply ducts to the existing living room

$698.63

 

02-10-05

Approved

13

(CO-08)

Upgrade Bathroom fans

$393.88

 

02-24-05

Approved

14

Add (5) safety valves for gas appliances

$1,150.00

 

02-17-05

Preliminary

15

(CO-05)

Dry rot repairs at SE corner of Living Room

$301.90

 

03-02-05

Approved

16

(CO-05)

Revise roofing specification

($3,628.25)

 

03-24-05

Approved

17

(CO-05)

Eliminate ice & water shield

($692.88)

 

03-24-05

Approved

18

(CO-06)

Revised specifications for fireplaces

($2,489.75)

 

05-05-05

Approved

19

(CO-06)

Revised fireplace venting

($1,495.00)

 

03-24-05

Approved

20

(CO-05)

Add ½” CDX Plywood to existing roof

$3,093.50

 

03-24-05

Approved

21

(CO-09)

Add foundation anchors to existing house

$1,660.34

 

08-11-05

Approved

22

(CO-06)

Framing revisions

$2,098.75

 

03-03-05

Approved

23

(CO-06)

Composition shingle roofing at bay roofs

($2,145.79)

 

04-07-05

Approved

23A

(CO-06)

Add lead flashing around arched windows

$501.98

 

03-31-05

Approved

23B

(CO-06)

Revise roof metal to galvanized

($140.88)

 

04-07-05

Approved

24

(CO-06)

Add doors 08 and 108

$2,134.40

 

03-31-05

Approved

26

(CO-06)

Replace galvanized ½ round gutters with “K” style gutters

($4,234.30)

 

03-31-05

Approved

28

(CO-10)

Delete hardwood stair treads provide wheatstraw material

(1,437.50)

 

09-01-05

Approved

30

(CO-12)

Delete Kitchen island

($6,197.57)

 

05-12-05

Approved

31B

(CO-07)

Replace rotted shingles and misc. damage due to insulation

$2,185.00

 

05-12-05

Approved

32

(CO-14)

Delete ‘Bluestone’; install ‘Tufflex’ at balcony

($224.25)

 

05-19-05

Approved

34

(CO-10)

Add (4) lights to the upper kitchen cabinets

$736.00

 

09-28-05

Approved

37

(CO-11)

Revise Kitchen backsplash tile

$1,136.81

 

08-04-05

Approved

39

(note 1)

Add copper window well flashing at Office window

$395.00

 

08-04-05

Approved

42

(CO-11)

Add decorative balusters main stairway

$614.10

 

07-28-05

Approved

43

(CO-13)

Add back D.S. cleanouts cut without approval (see CD-26)

$345.00

 

07-21-05

Approved

44

 

Add electro-static finish to interior rail

$525.25

 

07-14-05

Preliminary

45

(CO-11)

Misc. custom cabinet revisions

$192.00

 

08-18-05

Approved

45A

(CO-11)

Paint custom casework

$8,337.50

 

08-18-05

Approved

46

(CO-12)

Omit marble at library fireplace; replace with alternate marble and bronze frieze

$1,050.25

 

12-08-05

Approved

47

(CO-11)

Revise kitchen counter surface

($559.48)

 

08-04-05

Approved

49

(CO-11)

Add metal grilles to library base cabinets

$718.75

 

09-01-05

Approved

52

(CO-12)

Relocate (8) wall sconce fixtures

$626.75

 

11-10-05

Approved

53

(CO-12)

Delete acid wash

($2,760.00)

 

11-29-05

Approved

54

(CO-12)

Delete cantilever terrace & curve at railing; remove concrete at Living Room bay

($2,199.95)

 

11-29-05

Approved

56

Deleted (See C.D. #68)

0

0

 

Deleted

57

(CO-15)

Credit for deletion of concrete corbels per drawings

($575.00)

 

03-13-06

Approved

58

(CO-14)

Install downspout at southwest corner & drain to perforated pipe

$539.73

 

12-08-05

Approved

59

(CO-14)

Additional marble slabs incl. top at Owner furnished table

$2,875.00

 

02-09-06

Approved

60

 

New front door hardware

$329.50

 

12-22-05

Approved

61

(CO-14)

Add stone tile surround & stone hearth at Master

$2,415.00

 

03-03-06

Approved

62

(CO-13)

Powder Room sink

$1,037.07

 

01-05-06

Approved

63

(CO-14)

Additional backfill at patio due to over-excavation

$750.00

 

02-02-06

Approved

64

(CO-12)

Credit to Owner for adjustment to CD-01

($268.35)

 

02-16-06

Approved

65

(CO-16)

Add door casing at Laundry room doors

$1,081.00

 

03-13-06

Approved

67

(CO-16)

Patch/repair floor at Living Room floor grilles

$379.50

 

03-13-06

Approved

68

 

Driveway demolition, french drain connection & fill rock.

$971.75

 

04-13-06

Approved

69

 

Add Master Bath sinks & custom pot filler at Kitchen

$921.15

 

04-13-06

Approved

70

 

Install two additional dead bolts

$481.62

 

04-13-06

Approved

71

 

Adjustment for Door Hardware allowance

$1,599.92

 

04-13-06

Approved

72

 

Adjustment for Toilet Accessories allowance

$207.80

 

04-13-06

Approved

      
      
      
      

 

 

NotNote 1:  Amount due as reimbursement from Wm. J. Hawkins to Mason Brothers.