Ryan Residence
Addition & Remodel
2891 S.W. Fairview Boulevard
Portland OR 97201
MEETING MINUTES
Job: #02-24
By: Paul Klein
Meeting: #73
Date: 13 April 2006
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Ryan Residence Addition & Remodel 2891 S.W. Fairview Boulevard Portland OR 97201
MEETING MINUTES |
Job: #02-24 By: Paul Klein Meeting: #73 Date: 13 April 2006 |
Distribution (*attendees) | Phone | Fax | |
*Michael Ryan | 503-636-6597 | ||
*Marie Ryan | 503-636-6597 | ||
*Andy Mason (Mason Bros.) | 503-274-1848 | 503-274-1852 | |
Jeff Mason (Mason Bros.) | 503-274-1848 | 503-274-1852 | |
*Christian Harvey | 503-201-4434 | ||
Bill Hawkins (WJH Architect) | 503-497-9084 | 503-225-9460 | |
*Paul Klein (WJH Architect) | 503-497-9084 | 503-225-9460 |
I. MEETING SCHEDULE
1. Next meeting: 3:30 PM, Thursday, 20 April 2006, at the project site.
II. MEETING NOTES
1. Outstanding Punch List items were reviewed. A revised Punch List will be issued with the Meeting Minutes.
2. The Contractor delivered to the Architect new Change Directives #68, 69 & 70.
3. The Contractor also delivered documentation to reconcile the project allowance expenditures for Door Hardware and for Toilet Accessories (Change Directives #71 & 72).
III. ACTION ITEMS
23. Carlson Testing: Owners to receive 15% credit for profit & overhead. Contractor to follow up on final letter of approval.
03-30-06 Contractor reminded to submit with the Payment Application #20.
24. Electrical Utility Charges: Complete (Contractor to pay at end of job.)
03-24-05 Contractor is also responsible for water utility bills. These expenses will be addressed at the end of the project. (Owner to furnish utility billing information to Contractor.)
03-30-06 Utility billing to accumulate until date Certificate of Occupancy is received.
25. Rinnai Certification: Complete pending certificate.
02-23-06 Contractor to furnish the Owner with required documentation for tax credit.
03-30-06 Contractor to provide the Owner with the installer’s certification documentation.
62. Sidewalk and Driveway: The driveway and sidewalk were damaged during the construction of the addition. The City holds the Owner responsible for maintaining sidewalks fronting their property. The necessary repair work to City standards shall be completed by the Contractor.
04-06-06 The drain pipe has been attached to the downspout, and the gravel fill has been placed. An additional 9 foot section of damaged concrete sidewalk in front of the house will be removed and replaced per City of Portland requirements.
64. Allowances:
12-22-05 Owner requests an accounting of the allowances expenditures to date on the project.
02-02-06 Contractor indicated they would update the summary of allowances at the next meeting.
03-30-06 Contractor reminded of the importance of submitting the summary of allowance items at the next meeting.
04-06-06 The Contractor was reminded again of the importance to the Owner to receive an accounting of project allowance amounts.
65. Lien Notices: The Owner has supplied a number of lien notices. The notices are being forwarded to the General Contractor. The Owner is to provide written waivers of Right to Lien from all suppliers and sub-contractors who have issued notices of Right to Lien.
12-08-05 Contractor reported they would obtain waivers of Right to Lien from all sub-contractors and suppliers who have given written notice of Right to Lien.
69. Slide-out drawers: The original Contract Documents showed (4) slide out drawers at the base cabinets along the north wall (Sheet 15, Library N Elevation). The Contractor will investigate and report on why these shelves were not provided.
04-06-06 The slide-out drawers were clearly indicated in the drawings, and were not deleted from the project. The Contractor will direct the casework subcontractor to provide the drawers per the contract documents.
70. Fireplace controls: The Owner’s have requested a final adjustment to the location of the fireplace control panel at the Master Bedroom. The preferred location has been marked on the wall. The Contractor will prepare a new Change Directive proposal for the relocation of the control device and patching the gypsum board wall surface at the existing control panel location.
71. Erosion Control: The Contractor will stabilize disturbed and exposed soils as required to satisfy City of Portland erosion control requirements in order to obtain the Certificate of Occupancy. Work will include additional grading, placement of filter fabric with ballast rock, and new low rock retaining walls. The Contractor will prepare a new Change Directive as necessary to include additional material and labor expenses requested by the Owner for any erosion control measures that are above and beyond those measures required to satisfy minimum City requirements.
04-13-06 Site erosion control work is tentatively schedule for the weekend of April 22 & 23.
IV. CONTRACT AMOUNT
Base Contract Amount: $537,425.62
Net Approved CO’s: $44,302.14 (CO-01 through CO-16)
Contract Total $581,727.76
V. CHANGE ORDER STATUS
C.O. # | CD Items Included | Amount | Days | Date | Status |
01 | CD-02, 07 & 08 | $5,452.59 | 0 | 12-09-04 | Approved |
02 | CD-09 | $4,401.34 | 0 | 01-04-05 | Approved |
03 | CD-03 | $26,165.50 | 0 | 03-03-05 | Approved |
04 | CD-04 | -$2,992.63 | 0 | 03-02-05 | Approved |
05 | CD-12, 15, 16, 17 & 20 | -$227.10 | 10 | 04-01-05 | Approved |
06 | CD-18, 19, 22, 23, 23A, 23B, 24 & 26 | -$5,770.59 | 0 | 05-05-05 | Approved |
07 | CD-31B | $2,185.00 | 0 | 05-12-05 | Approved |
08 | CD-13 | $393.88 | 1 | 02-24-05 | Approved |
09 | CD-21 | $1660.34 | 2 | 09-01-05 | Approved |
10 | CD-01, 28, & 34 | $3,798.45 | 5 | 10-03-05 | Approved |
11 | CD-37, 42 ,45, 45A, 47, & 49 | $10,439.68 | 5 | 11-25-05 | Approved |
12 | CD-30, 46, 52, 53, 54 & 64 | -$9,748.87 | 1 | 12-01-05 | Approved |
13 | CD-43 & 62 | $1,382.07 | 1 | 01-06-06 | Approved |
14 | CD-32, 58,59, 61 & 63 | $6,355.48 | 5 | 02-01-06 | Approved |
15 | CD-57, Inv. #12 credit | -$653.50 | 0 | 03-01-06 | Approved |
16 | CD-65 & 67 | $1,460.50 | 5 | 04-03-06 | Approved |
$44,302.14 | 35 |
VI. PAYMENT APPLICATION STATUS
Request # | Date received | Amount Due | Paid to Date | Change Orders |
01 | 09-01-04 | $11,065.92 | 0 | (None) |
02 | 10-05-04 | $32,493.89 | $11,065.92 | (None) |
03 | 11-04-04 | $22,859.66 | $43,559.81 | (None) |
04 | 12-06-04 | $34,503.46 | $66,419.47 | CO-01 |
05 | 1-05-04 | $35,093.51 | $100,922.93 | CO-02 |
06 | 02-10-05 | $40,083.08 | $136,016.44 | (None) |
07 | 03-04-05 | $67,564.80 | $176,099.52 | CO-03 & 04 |
08 | 04-07-05 | $58,607.45 | $243,664.32 | CO-05 |
09 | 05-05-05 | $36,611.72 | $302,271.77 | CO-06 |
10 | 06-07-05 | $32,627.94 | $338,883.49 | CO-07 |
11 | 07-06-05 | $59,308.25 | $371,511.43 | CO-08 |
12 | 08-04-05 | $15,534.03 | $430,819.68 | (None) |
13 | 09-01-05 | $42,383.70 | $446,353.71 | CO-09 |
14 | 10-05-05 | $35,182.76 | $488,737.41 | CO-10 |
15 | 11-11-05 | $17,035.84 | $523,920.17 | CO-11 |
16 | 01-16-06 | $3,550.94 | $540,956.01 | CO-12 |
17 | 01-16-06 | $1,303.47 | $544,506.95 | CO-13 |
18 | 01-31-06 | $6,064.30 | $545,810.42 | CO-14 |
19 | 02-28-06 | -$620.82 | $551,874.72 | CO-15 |
20 | 04-13-06 | $1,387.47 | CO-16 | |
Total: | $552,641.37 |
PPayment applications #01 through #17 are confirmed paid in full. Total paid to date = $545,810.42.
Note: Payment Application #17 exceeds the GMAX for the project. Please note line 9 of form G702 “Balance to finish including retainage” totals $28,726.86. Line 5 of the same form “Retainage” lists the total retainage withheld to date as $28,726.86. It is understood the GMAX amount will be revised as the project is completed, but that the Owner should not make payments to the Contractor in excess of the GMAX (minus the 5% retainage).
VII. CHANGE DIRECTIVES
CD # | Item | Amount | Days | Submitted | Status |
01 (CO-10) | Demo & reframe rotten stairwell wall | $4,499.95 | 08-25-05 | Approved | |
02 (CO-01) | Replace cracked foundation wall & underpin existing structure | $2,182.46 | 12-06-04 | Approved | |
03 (CO-03) | Additional excavation & stepped footings | $26,165.50 | 03-02-05 | Approved | |
06 (CO-04) | Revise electrical bid per revised plans dated 02-08-05 | ($2,992.63) | 02-14-05 | Approved | |
07 (CO-01) | Replace entire basement slab | $1,125.38 | 12-06-04 | Approved | |
08 (CO-01) | Add 4’x19’ concrete retaining wall at planter | $2,144.75 | 12-06-04 | Approved | |
09 (CO-02) | Sewer line repair | $4,401.34 | 11-04-04 | Approved | |
12 (CO-05) | Add new heating supply ducts to the existing living room | $698.63 | 02-10-05 | Approved | |
13 (CO-08) | Upgrade Bathroom fans | $393.88 | 02-24-05 | Approved | |
14 | Add (5) safety valves for gas appliances | $1,150.00 | 02-17-05 | Preliminary | |
15 (CO-05) | Dry rot repairs at SE corner of Living Room | $301.90 | 03-02-05 | Approved | |
16 (CO-05) | Revise roofing specification | ($3,628.25) | 03-24-05 | Approved | |
17 (CO-05) | Eliminate ice & water shield | ($692.88) | 03-24-05 | Approved | |
18 (CO-06) | Revised specifications for fireplaces | ($2,489.75) | 05-05-05 | Approved | |
19 (CO-06) | Revised fireplace venting | ($1,495.00) | 03-24-05 | Approved | |
20 (CO-05) | Add ½” CDX Plywood to existing roof | $3,093.50 | 03-24-05 | Approved | |
21 (CO-09) | Add foundation anchors to existing house | $1,660.34 | 08-11-05 | Approved | |
22 (CO-06) | Framing revisions | $2,098.75 | 03-03-05 | Approved | |
23 (CO-06) | Composition shingle roofing at bay roofs | ($2,145.79) | 04-07-05 | Approved | |
23A (CO-06) | Add lead flashing around arched windows | $501.98 | 03-31-05 | Approved | |
23B (CO-06) | Revise roof metal to galvanized | ($140.88) | 04-07-05 | Approved | |
24 (CO-06) | Add doors 08 and 108 | $2,134.40 | 03-31-05 | Approved | |
26 (CO-06) | Replace galvanized ½ round gutters with “K” style gutters | ($4,234.30) | 03-31-05 | Approved | |
28 (CO-10) | Delete hardwood stair treads provide wheatstraw material | (1,437.50) | 09-01-05 | Approved | |
30 (CO-12) | Delete Kitchen island | ($6,197.57) | 05-12-05 | Approved | |
31B (CO-07) | Replace rotted shingles and misc. damage due to insulation | $2,185.00 | 05-12-05 | Approved | |
32 (CO-14) | Delete ‘Bluestone’; install ‘Tufflex’ at balcony | ($224.25) | 05-19-05 | Approved | |
34 (CO-10) | Add (4) lights to the upper kitchen cabinets | $736.00 | 09-28-05 | Approved | |
37 (CO-11) | Revise Kitchen backsplash tile | $1,136.81 | 08-04-05 | Approved | |
39 (note 1) | Add copper window well flashing at Office window | $395.00 | 08-04-05 | Approved | |
42 (CO-11) | Add decorative balusters main stairway | $614.10 | 07-28-05 | Approved | |
43 (CO-13) | Add back D.S. cleanouts cut without approval (see CD-26) | $345.00 | 07-21-05 | Approved | |
44
| Add electro-static finish to interior rail | $525.25 | 07-14-05 | Preliminary | |
45 (CO-11) | Misc. custom cabinet revisions | $192.00 | 08-18-05 | Approved | |
45A (CO-11) | Paint custom casework | $8,337.50 | 08-18-05 | Approved | |
46 (CO-12) | Omit marble at library fireplace; replace with alternate marble and bronze frieze | $1,050.25 | 12-08-05 | Approved | |
47 (CO-11) | Revise kitchen counter surface | ($559.48) | 08-04-05 | Approved | |
49 (CO-11) | Add metal grilles to library base cabinets | $718.75 | 09-01-05 | Approved | |
52 (CO-12) | Relocate (8) wall sconce fixtures | $626.75 | 11-10-05 | Approved | |
53 (CO-12) | Delete acid wash | ($2,760.00) | 11-29-05 | Approved | |
54 (CO-12) | Delete cantilever terrace & curve at railing; remove concrete at Living Room bay | ($2,199.95) | 11-29-05 | Approved | |
56
| Revise concrete drive pavement | Proposal requested | |||
57 (CO-15) | Credit for deletion of concrete corbels per drawings | ($575.00) | 03-13-06 | Approved | |
58 (CO-14) | Install downspout at southwest corner & drain to perforated pipe | $539.73 | 12-08-05 | Approved | |
59 (CO-14) | Additional marble slabs incl. top at Owner furnished table | $2,875.00 | 02-09-06 | Approved | |
60
| New front door hardware | $329.50 | 12-22-05 | Approved | |
61 (CO-14) | Add stone tile surround & stone hearth at Master | $2,415.00 | 03-03-06 | Approved | |
62 (CO-13) | Powder Room sink | $1,037.07 | 01-05-06 | Approved | |
63 (CO-14) | Additional backfill at patio due to over-excavation | $750.00 | 02-02-06 | Approved | |
64 (CO-12) | Credit to Owner for adjustment to CD-01 | ($268.35) | 02-16-06 | Approved | |
65 (CO-16) | Add door casing at Laundry room doors | $1,081.00 | 03-13-06 | Approved | |
67 (CO-16) | Patch/repair floor at Living Room floor grilles | $379.50 | 03-13-06 | Approved | |
68
| Driveway demolition, french drain connection & fill rock. | $971.75 | 04-13-06 | Approved | |
69
| Add Master Bath sinks & custom pot filler at Kitchen | $921.15 | 04-13-06 | ||
70
| Install two additional dead bolts | $481.62 | 04-13-06 | ||
71
| Adjustment for Door Hardware allowance | $1,599.92 | 04-13-06 | ||
72
| Adjustment for Toilet Accessories allowance | $207.80 | 04-13-06 | ||
Note 1: Amount due as reimbursement from Wm. J. Hawkins to Mason Brothers.