I.  MEETING SCHEDULE

1.  Next meeting: 3:30 PM, Thursday, 13 April 2006, at the project site.

II.  MEETING NOTES

1.  Outstanding Punch List items were reviewed. A revised Punch List will be issued with the Meeting Minutes.

2.  Booties are available at the front door for workers to wear when entering the house.

3.  The concrete subcontractor sawcut the edge of the patio and removed a small portion of the poorly formed edge. The Contractor will direct the subcontract to perform the work to the Owner’s satisfaction.

4.  The Master Bedroom exterior balcony lights are on site and ready to install.

5.  The Owners delivered the exterior paint color information to the Contractor.

6.  The Owner inquired as to the credit due for work performed by Cheshire plumbing for plumbing repair work. The Contractor furnished documentation indicating that the Owner was never billed for the necessary repair work.

7.  The Owners, Contractor and Architect met at the office of the Contractor to review several unresolved Owner inquiries regarding previous Change Directives, Change Orders and Payment Applications (see 01/24/06 Memorandum from the office of Wm. Hawkins):

i.  Item #1: The group of signed Change Directives dated 11/04/04 were preliminary cost proposals for the scope of work. The Change Directives dated 12/06/04 signed by the Owner were the final Contractor costs, adjusted for materials furnished and the work actually performed.

ii.  Item #2: The Contractor furnished an invoice for the work performed by Dan Hutchcraft as a flooring installation subcontractor. The Architect requested that the Contractor furnish the subcontractor’s address, telephone number and Oregon CCB# as required to validate the invoice.

iii.  Item #2: The $68.25 amount will be credited back to the Owner as an overcharge on Invoice #12. (The Contractor identified this amount as a misdirected expense from another project.)

iv.  Item #3: This omission of the concrete corbels has been resolved by Change Directive #57 (included in Change Order #15).

v.  Item #4: The Contractor delivered copies of the required material supplier invoices to the Architect. The total matches the amount listed on Contractor Invoice #13.

vi.  Item #5: The $75.00 discrepancy between the River City Disposal invoice and the Contractor’s charge is accounted for by the use of a drop box located at another job site.

vii.  Item #6: The Contractor furnished the Architect with copies of the necessary subcontractor invoices. The total of the invoices is $37,180.00. The invoices provided by the contractor are for the initial custom casework subcontract only, and do not account for any subsequent Owner approved changes to the custom casework.

viii.  Item #7: In making the substitution proposal for the aluminum gutters in lieu of the copper gutters originally specified, the subcontractor overlooked the leaf catchers. The increase of the contract amount represented by Change Directive #43 is a valid compensation for work that was necessary to meet the project requirements. (Change Directive #43 was approved by the Owners and included in Change Order #13.)

ix.  Item #8: The Contractor furnished a spreadsheet itemizing and summarizing labor to support the invoice amount listed in Invoice #14.

III.  ACTION ITEMS

23.  Carlson Testing: Owners to receive 15% credit for profit & overhead. Contractor to follow up on final letter of approval.

03-30-06  Contractor reminded to submit with the Payment Application #20.

24.  Electrical Utility Charges: Complete (Contractor to pay at end of job.)

03-24-05  Contractor is also responsible for water utility bills. These expenses will be addressed at the end of the project. (Owner to furnish utility billing information to Contractor.)

03-30-06  Utility billing to accumulate until date Certificate of Occupancy is received.

25.  Rinnai Certification: Complete pending certificate.

02-23-06  Contractor to furnish the Owner with required documentation for tax credit.

03-30-06  Contractor to provide the Owner with the installer’s certification documentation.

62.  Sidewalk and Driveway: The driveway and sidewalk were damaged during the construction of the addition. The City holds the Owner responsible for maintaining sidewalks fronting their property. The necessary repair work to City standards shall be completed by the Contractor.

03-23-06  The concrete flatwork is complete. The Contractor will provide gravel fill for the center drain slot and the edge of the driveway against the rock wall.

03-30-06  An additional 3 foot section of damaged concrete sidewalk needs to be removed and replaced per City of Portland requirements.

04-06-06  The drain pipe has been attached to the downspout, and the gravel fill has been placed. An additional 9 foot section of damaged concrete sidewalk in front of the house will be removed and replaced per City of Portland requirements.

64.  Allowances:

12-22-05  Owner requests an accounting of the allowances expenditures to date on the project.

02-02-06  Contractor indicated they would update the summary of allowances at the next meeting.

03-30-06  Contractor reminded of the importance of submitting the summary of allowance items at the next meeting.

04-06-06  The Contractor was reminded again of the importance to the Owner to receive an accounting of project allowance amounts.

65.  Lien Notices: The Owner has supplied a number of lien notices. The notices are being forwarded to the General Contractor. The Owner is to provide written waivers of Right to Lien from all suppliers and sub-contractors who have issued notices of Right to Lien.

12-08-05  Contractor reported they would obtain waivers of Right to Lien from all sub-contractors and suppliers who have given written notice of Right to Lien.

69.  Slide-out drawers: The original Contract Documents showed (4) slide out drawers at the base cabinets along the north wall (Sheet 15, Library N Elevation). The Contractor will investigate and report on why these shelves were not provided.

04-06-06  The slide-out drawers were clearly indicated in the drawings, and were not deleted from the project. The Contractor will direct the casework subcontractor to provide the drawers per the contract documents.

70.  Fireplace controls: The Owner’s have requested a final adjustment to the location of the fireplace control panel at the Master Bedroom. The preferred location has been marked on the wall. The Contractor will prepare a new Change Directive proposal for the relocation of the control device and patching the gypsum board wall surface at the existing control panel location.

71.  Erosion Control: The Contractor will stabilize disturbed and exposed soils as required to satisfy City of Portland erosion control requirements in order to obtain the Certificate of Occupancy. Work will include additional grading, placement of filter fabric with ballast rock, and new low rock retaining walls. The Contractor will prepare a new Change Directive as necessary to include additional material and labor expenses requested by the Owner for any erosion control measures that are above and beyond those measures required to satisfy minimum City requirements.

IV.  CONTRACT AMOUNT

Base Contract Amount:  $537,425.62

Net Approved CO’s:  $42,813.64  (CO-01 through CO-15)

Contract Total  $580,239.26

V.  CHANGE ORDER STATUS

VI.  PAYMENT APPLICATION STATUS

Payment applications #01 through #17 are confirmed paid in full. Total paid to date = $545,810.42.

Note: Payment Application #17 exceeds the GMAX for the project. Please note line 9 of form G702 “Balance to finish including retainage” totals $28,726.86. Line 5 of the same form “Retainage” lists the total retainage withheld to date as $28,726.86. It is understood the GMAX amount will be revised as the project is completed, but that the Owner should not make payments to the Contractor in excess of the GMAX (minus the 5% retainage).

VII.  CHANGE DIRECTIVES

NNote 1:  Amount due as reimbursement from Wm. J. Hawkins to Mason Brothers.