I.  MEETING SCHEDULE

1.  Next meeting: 3:30 PM, Thursday, 6 April 2006, at the project site.

II.  MEETING NOTES

1.  Outstanding Punch List items were reviewed. A revised Punch List will be issued with the Meeting Minutes.

2.  The Contractor will sawcut, jack hammer and grind the south edge of the patio to form an overhanging ledge similar to the overhang at the patio sides with railings.

3.  The Contractor will provide booties for workers to wear when entering the house to protect the floors from further damage.

4.  The Contractor will install an existing deadbolt at door #209 to the Master Suite. The Contractor will also prepare a new Change Directive for the additional labor.

5.  Contractor to revise and resubmit Change Order #12. The amount of Change Order #12 indicated in Payment Application #16 is incorrect and needs to be adjusted.

6.  The Contractor to revise and resubmit Change Order #15. Delete Change Directive #64 (C.D.-64 previously included in C.O. #12.)

7.  Contractor to deliver Invoice #18 to Architect.

8.  Contractor to furnish supporting documentation (Invoice #19 and miscellaneous subcontractor & supplier invoices) to Architect.

9.  The Owners will provide the Contractor with the exterior paint information.

10.  The Owner requested the Contractor to investigate the credit due for work performed by Cheshire. The Contractor to prepare a new Change Directive for a credit to the Owner if it is determined that the Owner was billed twice for the same work.

11.  The Contractor will stabilize disturbed and exposed soils as required to satisfy City of Portland erosion control requirements to obtain the Certificate of Occupancy. Work will include additional grading, placement of filter fabric with ballast rock, and new low rock retaining walls. The Contractor will prepare a new Change Directive as necessary to include additional material and labor expenses requested by the Owner for erosion control measures above and beyond those required to meet City requirements.

III.  ACTION ITEMS

23.  Carlson Testing: Owners to receive 15% credit for profit & overhead. Contractor to follow up on final letter of approval.

03-30-06  Contractor reminded to submit with the Payment Application #20.

24.  Electrical Utility Charges: Complete (Contractor to pay at end of job.)

03-24-05  Contractor is also responsible for water utility bills. These expenses will be addressed at the end of the project. (Owner to furnish utility billing information to Contractor.)

03-30-06  Utility billing to accumulate until date Certificate of Occupancy is received.

25.  Rinnai Certification: Complete pending certificate.

02-23-06  Contractor to furnish Owner with required documentation for tax credit.

03-30-06  Contractor also to provide Owner with installer’s certification documentation.

62.  Sidewalk and Driveway: The driveway and sidewalk were damaged during the construction of the addition. The City holds the Owner responsible for maintaining sidewalks fronting their property. The necessary repair work to City standards shall be completed by the Contractor.

02-09-06  Sidewalk repairs will coincide with work on new driveway. Concrete subcontractor tentatively scheduled for Monday, 13 February.

02-23-06  Driveway work in progress.

03-03-06  Driveway ready to pour. Contractor to prepare & submit final Change Directive for revised driveway configuration upon completion of work.

03-23-06  The concrete flatwork is complete. The Contractor will provide gravel fill for the center drain slot and the edge of the driveway against the rock wall.

03-30-06  An additional 3’ section of damaged concrete sidewalk needs to be removed and replaced per City of Portland requirements.

64.  Allowances:

12-22-05  Owner requests an accounting of the allowances expenditures to date on the project.

02-02-06  Contractor indicated they would update the summary of allowances at the next meeting.

03-30-06  Contractor reminded of the importance of submitting the summary of allowance items at the next meeting.

65.  Lien Notices: The Owner has supplied a number of lien notices. The notices are being forwarded to the General Contractor. The Owner is to provide written waivers of Right to Lien from all suppliers and sub-contractors who have issued notices of Right to Lien.

12-08-05  Contractor reported they would obtain waivers of Right to Lien from all sub-contractors and suppliers who have given written notice of Right to Lien.

68.  Exterior door thresholds: The aluminum thresholds at new exterior doors extend beyond the support of the floor structure. Contractor to provide solid pressure-treated wood blocking between threshold and concrete deck surface to support the threshold.

02-23-06  The threshold supports will be installed after the new concrete driveway slab is poured.

03-23-06  The threshold supports have been installed at the doors opening to the patio. The wood support ledger has not yet been installed under the cantilevered aluminum threshold at the door opening to the driveway.

69.  Slide-out drawers: The original Contract Documents showed (4) slide out drawers at the base cabinets along the north wall (Sheet 15, Library N Elevation). The Contractor will investigate and report on why these shelves were not provided.

70.  Fireplace controls: The Owner’s have requested a final adjustment to the location of the fireplace control panel at the Master Bedroom. The preferred location has been marked on the wall. The Contractor will prepare a new Change Directive proposal for the relocation of the control device and patching the gypsum board wall surface at the existing control panel location.

IV.  CONTRACT AMOUNT

Base Contract Amount:  $537,425.62

Net Approved CO’s:  $43,467.14  (CO-01 through CO-14)

Contract Total  $580,892.76

V.  CHANGE ORDER STATUS

VI.  PAYMENT APPLICATION STATUS

Payment applications #01 through #17 are confirmed paid in full. Total paid to date = $545,810.42.

Note: Payment Application #17 exceeds the GMAX for the project. Please note line 9 of form G702 “Balance to finish including retainage” totals $28,726.86. Line 5 of the same form “Retainage” lists the total retainage withheld to date as $28,726.86. It is understood the GMAX amount will be revised as the project is completed, but that the Owner should not make payments to the Contractor in excess of the GMAX (minus the 5% retainage).

VII.  CHANGE DIRECTIVES

NNote 1:  Amount due as reimbursement from Wm. J. Hawkins to Mason Brothers.