Ryan Residence
Addition & Remodel
2891 S.W. Fairview Boulevard
Portland OR 97201
MEETING MINUTES
Job: #02-24
By: Paul Klein
Meeting: #67 & 68
Date: 16 February 2006
& 23 February 2006
|
Ryan Residence Addition & Remodel 2891 S.W. Fairview Boulevard Portland OR 97201
MEETING MINUTES |
Job: #02-24 By: Paul Klein Meeting: #67 & 68 Date: 16 February 2006 & 23 February 2006 |
Distribution (*attendees) | Phone | Fax | |
*Michael Ryan | 503-636-6597 | ||
*Marie Ryan | 503-636-6597 | ||
*Andy Mason (Mason Bros.) | 503-274-1848 | 503-274-1852 | |
Jeff Mason (Mason Bros.) | 503-274-1848 | 503-274-1852 | |
*Josh Grout (Mason Bros.) | 503-702-6927 | ||
Bill Hawkins (WJH Architect) | 503-497-9084 | 503-225-9460 | |
*Paul Klein (WJH Architect)) | 503-497-9084 | 503-225-9460 |
I. SCHEDULE
Revised and updated Construction Schedule dated 01-26-06 provided by Contractor.
II. CONTRACT AMOUNT
Base Contract Amount: $537,425.62
Net Approved CO’s: $37,111.66 (CO-01 through CO-13)
Contract Total $574,537.28
III. SUBMITTAL LOG: COMPLETE
IV. CHANGE DIRECTIVES
CD # | Item | Amount | Days | Submitted | Status |
01 (CO-10) | Demo & reframe rotten stairwell wall | $4,499.95 | 08-25-05 | Approved | |
02 (CO-01) | Replace cracked foundation wall & underpin existing structure | $2,182.46 | 12-06-04 | Approved | |
03 (CO-03) | Additional excavation & stepped footings | $26,165.50 | 03-02-05 | Approved | |
04 | Add serpentine landscape wall | $6,161.87 | 09-16-04 | Rejected | |
05 | Add retaining wall at patio | $2,055.77 | 09-23-04 | Rejected | |
06 (CO-04) | Revise electrical bid per revised plans dated 02-08-05 | ($2,992.63) | 02-14-05 | Approved | |
07 (CO-01) | Replace entire basement slab | $1,125.38 | 12-06-04 | Approved | |
08 (CO-01) | Add 4’x19’ concrete retaining wall at planter | $2,144.75 | 12-06-04 | Approved | |
09 (CO-02) | Sewer line repair | $4,401.34 | 11-04-04 | Approved | |
10 | Refund contingency from CD-09 | ($209.59) | 01-21-05 | Deleted | |
11 | Add rough-in for central vacuum | $1,805.50 | 02-3-05 | Rejected | |
12 (CO-05) | Add new heating supply ducts to the existing living room | $698.63 | 02-10-05 | Approved | |
13 (CO-08) | Upgrade Bathroom fans | $393.88 | 02-24-05 | Approved | |
14 | Add (5) safety valves for gas appliances | $1,150.00 | 02-17-05 | Preliminary | |
15 (CO-05) | Dry rot repairs at SE corner of Living Room | $301.90 | 03-02-05 | Approved | |
16 (CO-05) | Revise roofing specification | ($3,628.25) | 03-24-05 | Approved | |
17 (CO-05) | Eliminate ice & water shield | ($692.88) | 03-24-05 | Approved | |
18 (CO-06) | Revised specifications for fireplaces | ($2,489.75) | 05-05-05 | Approved | |
19 (CO-06) | Revised fireplace venting | ($1,495.00) | 03-24-05 | Approved | |
20 (CO-05) | Add ½” CDX Plywood to existing roof | $3,093.50 | 03-24-05 | Approved | |
21 (CO-09) | Add foundation anchors to existing house | $1,660.34 | 08-11-05 | Approved | |
22 (CO-06) | Framing revisions | $2,098.75 | 03-03-05 | Approved | |
23 (CO-06) | Composition shingle roofing at bay roofs | ($2,145.79) | 04-07-05 | Approved | |
23A (CO-06) | Add lead flashing around arched windows | $501.98 | 03-31-05 | Approved | |
23B (CO-06) | Revise roof metal to galvanized | ($140.88) | 04-07-05 | Approved | |
24 (CO-06) | Add doors 08 and 108 | $2,134.40 | 03-31-05 | Approved | |
25 | Delete stone from 2nd floor balcony; replace with GACO type decking | $523.25 | 01-05-06 | Rejected | |
26 (CO-06) | Replace galvanized ½ round gutters with “K” style gutters | ($4,234.30) | 03-31-05 | Approved | |
27 | Omit parking surface; replace with gravel | Deleted | |||
28 (CO-10) | Delete hardwood stair treads provide wheatstraw material | (1,437.50) | 09-01-05 | Approved | |
29 | Delete Library cabinets | ($9,400) | 04-7-05 | Rejected | |
30 (CO-12) | Delete Kitchen island | ($6,197.57) | 05-12-05 | Approved | |
31A | Replace shingles on entire house | $3,565.00 | 04-22-05 | Rejected | |
31B (CO-07) | Replace rotted shingles and misc. damage due to insulation | $2,185.00 | 05-12-05 | Approved | |
31C | Replace shingles affected by blown in insulation | $1,265.00 | 04-22-05 | Rejected | |
31D | Fill insulation holes | $690.00 | 04-22-05 | Rejected | |
32
| Delete ‘Bluestone’; install ‘Tufflex’ at balcony | ($224.25) | 05-19-05 | Approved | |
33 | Add instant water heater to Kitchen sink | Deleted | |||
34 (CO-10) | Add (4) lights to the upper kitchen cabinets | $736.00 | 09-28-05 | Approved | |
35 (see 39) | Add copper window well flashing at Office window | $511.75 | 06-07-05 | Deleted | |
36 | Delete recirculation system | Rejected | |||
37 (CO-11) | Revise Kitchen backsplash tile | $1,136.81 | 08-04-05 | Approved | |
38 | Revise shower marble to honed | $1,100.00 | 06-16-05 | Rejected | |
39 (note 1) | Add copper window well flashing at Office window | $395.00 | 08-04-05 | Approved | |
40 | Revise fir flooring to white oak, add stain to finish | $2,303.57 | 06-23-05 | Rejected | |
41 | Revise select doors to paint grade (quantity to be defined) | Deleted | |||
42 (CO-11) | Add decorative balusters main stairway | $614.10 | 07-28-05 | Approved | |
43 (CO-13) | Add back D.S. cleanouts cut without approval (see CD-26) | $345.00 | 07-21-05 | Approved | |
44 | Add electro-static finish to interior rail | $525.25 | 07-14-05 | Approved | |
45 (CO-11) | Misc. custom cabinet revisions | $192.00 | 08-18-05 | Approved | |
45A (CO-11) | Paint custom casework | $8,337.50 | 08-18-05 | Approved | |
46 (CO-12) | Omit marble at library fireplace; replace with alternate marble and bronze frieze | $1,050.25 | 12-08-05 | Approved | |
47 (CO-11) | Revise kitchen counter surface | ($559.48) | 08-04-05 | Approved | |
48 | Add master bedroom fireplace surround | $2,311.50 | 08-04-05 | Rejected | |
49 (CO-11) | Add metal grilles to library base cabinets | $718.75 | 09-01-05 | Approved | |
50 | Add picture rail to master bedroom | 08-18-05 | Deleted | ||
51 | Add lights to elevator closets | 08-18-05 | Deleted | ||
52 (CO-12) | Relocate (8) wall sconce fixtures | $626.75 | 11-10-05 | Approved | |
53 (CO-12) | Delete acid wash | ($2,760.00) | 11-29-05 | Approved | |
54 (CO-12) | Delete cantilever terrace & curve at railing; remove concrete at Living Room bay | ($2,199.95) | 11-29-05 | Approved | |
55 | Install trench drain at driveway | $1,371.95 | 11-09-05 | Rejected | |
56 | Revise concrete drive to concrete wheel strips & gravel | Proposal requested | |||
57 | Credit for deletion of concrete corbels per drawings | ($575.00) | 02-16-06 | ||
58 | Install downspout at southwest corner & drain to perforated pipe | $539.73 | 12-08-05 | ||
59 | Additional marble slabs incl. top at Owner furnished table | $2,875.00 | 02-09-06 | ||
60 | New front door hardware | $329.50 | 12-22-05 | Approved | |
61 | Add stone surround to Master Bedroom fireplace | $2,415.00 | 01-05-06 | ||
62 (CO-13) | Powder Room sink | $1,037.07 | 01-05-06 | Approved | |
63 | Additional backfill at patio due to over-excavation | $750.00 | 02-02-06 | ||
64 (CO-12) | Credit to Owner for adjustment to CD-01 | ($268.35) | 11-29-05 | ||
Note 1: Amount due as reimbursement from Wm. J. Hawkins to Mason Brothers.
V. CHANGE ORDER STATUS
C.O. # | CD Items Included | Amount | Days | Date | Status |
01 | CD-02, 07 & 08 | $5,452.59 | 0 | 12-09-04 | Approved |
02 | CD-09 | $4,401.34 | 0 | 01-04-05 | Approved |
03 | CD-03 | $26,165.50 | 0 | 03-03-05 | Approved |
04 | CD-04 | -$2,992.63 | 0 | 03-02-05 | Approved |
05 | CD-12, 15, 16, 17 & 20 | -$227.10 | 10 | 04-01-05 | Approved |
06 | CD-18, 19, 22, 23, 23A, 23B, 24 & 26 | -$5,770.59 | 0 | 05-05-05 | Approved |
07 | CD-31B | $2,185.00 | 0 | 05-12-05 | Approved |
08 | CD-13 | $393.88 | 1 | 02-24-05 | Approved |
09 | CD-21 | $1660.34 | 2 | 09-01-05 | Approved |
10 | CD-01, 28, & 34 | $3,798.45 | 5 | 10-03-05 | Approved |
11 | CD-37, 42 ,45, 45A, 47, & 49 | $10,439.68 | 5 | 11-25-05 | Approved |
12 | CD-30, 46, 52, 53, 54 & 64 | -$9,776.87 (-$9,748.87) | 1 | 12-01-05 | Approved |
13 | CD-43 & 62 | $1,382.07 | 1 | 01-06-06 | Approved |
14 | |||||
15 | |||||
$37,111.66 | 25 |
VI. PAYMENT APPLICATION STATUS
Request # | Date received | Amount Due | Paid to Date | |
01 | 09-01-04 | $11,065.92 | 0 | (None) |
02 | 10-05-04 | $32,493.89 | $11,065.92 | (None) |
03 | 11-04-04 | $22,859.66 | $43,559.81 | (None) |
04 | 12-06-04 | $34,503.46 | $66,419.47 | CO-01 |
05 | 1-05-04 | $35,093.51 | $100,922.93 | CO-02 |
06 | 02-10-05 | $40,083.08 | $136,016.44 | (None) |
07 | 03-04-05 | $67,564.80 | $176,099.52 | CO-03 & 04 |
08 | 04-07-05 | $58,607.45 | $243,664.32 | CO-05 |
09 | 05-05-05 | $36,611.72 | $302,271.77 | CO-06 |
10 | 06-07-05 | $32,627.94 | $338,883.49 | CO-07 |
11 | 07-06-05 | $59,308.25 | $371,511.43 | CO-08 |
12 | 08-04-05 | $15,534.03 | $430,819.68 | (None) |
13 | 09-01-05 | $42,383.70 | $446,353.71 | CO-09 |
14 | 10-05-05 | $35,182.76 | $488,737.41 | CO-10 |
15 | 11-11-05 | $17,035.84 | $523,920.17 | CO-11 |
16 | 01-16-06 | $3,550.94 | $540,956.01 | CO-12 |
17 | 01-16-06 | $1,303.47 | $544,506.95 | CO-13 |
18 | ||||
$545,810.42 | ||||
Total: | $545,810.42 |
Payment applications #01 through #16 are confirmed paid in full. Total paid to date = $544,506.95.
Note: Payment Application #17 exceeds the GMAX for the project. Please note line 9 of form G702 “Balance to finish including retainage” totals $28,726.86. Line 5 of the same form “Retainage” lists the total retainage withheld to date as $28,726.86. It is understood the GMAX amount will be revised as the project is completed, but that the Owner should not make payments to the Contractor in excess of the GMAX (minus the 5% retainage).
VII. RFI Log
RFI #01 – #63: (See prior Meeting Minutes)
VIII. JOB SAFETY AND SECURITY ISSUES
(None noted)
IX. MEETING SCHEDULE
1. Next meeting: 1:00 PM, Thursday, 2 March 2006, at the project site.
X. MEETING NOTES
1. Contractor furnished HVAC grilles are on site.
2. Water closet door at Master Bath will not re4cive a door stop.
3. Water is turned on and running at plumbing fixtures. Master Bath shower fittings are installed.
4. The junction boxes at the ceiling of the Hall 103 and Laundry 03 are scheduled to receive smoke detectors furnished by Brinks. (Work performed by Brinks is under separate contract with Owner.)
5. The Contractor will install a permanent handrail at the stairs to the Basement.
XI. ACTION ITEMS
1. Phone Service and Alarm: Complete
2. Front Entry Door: Complete
3. Hazardous Material Removal: Complete
4. Tree Protection: Complete
5. Rhododendron Removal: Complete
6. Planter Box: Complete
7. Box Hedges: Complete
8. Electrical Service: Complete
9. West Stairwell Wall: Issue resolved
10. Cracked Concrete Wall: Complete
11. Soils Engineering: Complete
12. Landscaping and site work: Complete
13. Site Clearing: Contractor to maintain a clean site.
14. Sewer Line: Complete
15. Basement Slab: Complete
16. Storm Water Removal: Pipes at lower end of house to be re-graded prior to placement of final concrete.
17. Foundation: Complete
18. Certified Lumber Products: Complete
19. Concrete Finish: Complete
20. Door Hardware: Exterior finish hardware selections complete. Interior finish hardware to be selected with door shop drawings approval.
12-22-05 The Contractor reported that the pocket door hardware selected will not work with the doors. Alternate pocket door hardware was approved. Also, the Owner has decided not to have a privacy latch on the Master Bath door. (Finish hardware is on order.)
21. Revise Electrical Plan: Complete
22. Review and Confirm Truss Design: Complete
23. Carlson Testing: Owners to receive 15% credit for profit & overhead. Contractor to follow up on final letter of approval.
24. Electrical Utility Charges: Complete (Contractor to pay at end of job.)
03-24-05 Contractor is also responsible for water utility bills. These expenses will be addressed at the end of the project. (Owner to furnish utility billing information to Contractor.)
25. Rinnai Certification: Complete pending certificate.
02-23-06 Contractor to furnish Owner with required documentation for tax credit.
26. Recirculation system: Complete
27. Vacuum systems: Closed, no further action required
28. Roofing: Complete
29. Siding:
10-13-05 The wood siding on the house has shown signs of staining. This has been noted on a number of occasions and was observed almost immediately after the exterior paint was applied. Some information regarding extractive bleeding and surfactant bleeding has been forwarded to both the Owner and the Contractor as possible explanations for the problem. The Owner has requested that the shingle material supplier be contacted and a remedy for the problem be proposed.
11-10-05 Contractor provided product literature on the type of paint to used on the shingles and the possible causes of staining. The material is being reviewed.
12-1-05 The Architect requests the shingle supplier come to the site and observe the effects of the apparent extractive bleeding. After reviewing the materials provided by the Contractor it was noted that the latex-based paint was applied in strict accordance with the manufacturers written instructions.
12-08-05 Contractor indicated arrangements would be made for the shingle supplier to visit the site to consider the problem with the shingles.
12-29-05 The Contractor indicated that oil based paint should have been used on the exterior. It was noted that the painter followed the instructions for finish coats supplied by the shingle manufacturer and submitted by the Contractor. The Contractor was responsible for the priming portion of the work. The Contractor supplied a Technical Data Sheet for a “Problem-Solver Wood Cleaner” (attached to these Meeting Minutes).
02-02-06 The Architect tested the tenacity of the tannin stains on the painted shingle surface and discovered that the stains can easily be removed with water and light abrasion, followed by a clean water rinse. It should be possible to remove most or all of the stains with a hose and brush. It is advised that the cleansing of the shingles be performed as soon as possible to avoid increased adhesion of the stain to the surface.
02-23-06 The Contractor will test clean a section of the shingle siding after concrete work at the driveway is complete.
30. Gas service: Complete
31. Stair Vault: Complete
32. Concrete Extras: Waiting for Change Order amount for omitting concrete corbels as specified on the Contract Documents. Skim coating of bad areas of exposed concrete still required.
02-16-06 Contractor delivered Change Directive #57.
33. Second Floor Supply Ducts (Original): Complete
34. Exterior Painting: By Owner.
35. Automatic flue damper: Complete
36. Audio/Visual: Complete
37. Install foundation anchors at existing house: Complete
38. Basement windows # 10: Complete
39. Electrical at existing house: Complete
40. Insulation: Complete
41. Frozen plumbing pipes: Closed
42. Recycling: Ongoing
43. Exterior Doors: Complete
44. Scaffolding: Complete
45. Gutters:
02-02-06 Contractor to submit revised Change Directive proposal for extension of downspout to connect with storm drain at south side of Living Room chimney (Change Directive #58).
02-23-06 Change directive approved by Owner. Contractor to make final connection to existing storm drain pipe.
46. Interior Painting: By Owner
47. Electrical rough-in: Complete
48. Appliances:
12-29-05 Contractor to provide transition duct to resolve the rough-in conflict with the existing duct location. (HVAC subcontractor to coordinate.)
02-23-06 Appliances waiting for final electrical connections.
49. Interior trim: Complete
50. Laundry Room Duct: Complete
51. Floor finish: Complete
52. Plumbing Fixtures: Complete
53. Driveway drainage: Perforated drain pipe approved. Contractor preparing Change Directive proposal approved for revised driveway layout.
02-09-06 Revised driveway grading information to be provided to the Contractor on Friday, 10 February.
54. Electrical fixtures: Complete
55. Master Bedroom Fireplace: Complete
56. Backsplash Tile: Complete
57. Bath Specialties: Complete
58. Library cabinet panels: Complete
59. Interior rail finish: Color selected
60. Interior paint and stain colors: Complete
61. Utilities: Complete
62. Sidewalk and Driveway: The driveway and sidewalk were damaged during the construction of the addition. The City holds the Owner responsible for maintaining sidewalks fronting their property. The necessary repair work to City standards shall be completed by the Contractor.
02-09-06 Sidewalk repairs will coincide with work on new driveway. Concrete subcontractor tentatively scheduled for Monday, 13 February.
02-23-06 Driveway work in progress.
63. Final Owner selections list: Complete
64. Allowances:
12-22-05 Owner requests an accounting of the allowances expenditures to date on the project.
02-02-06 Contractor indicated they would update the summary of allowances at the next meeting.
65. Lien Notices: The Owner has supplied a number of lien notices. The notices are being forwarded to the General Contractor. The Owner is to provide written waivers of Right to Lien from all suppliers and sub-contractors who have issued notices of Right to Lien.
12-08-05 Contractor reported they would obtain waivers of Right to Lien from all sub-contractors and suppliers who have given written notice of Right to Lien.
02-02-06 The Contractor stated that the collection of Lien Releases from suppliers and subcontractors was in progress, and should be complete within the next few weeks.
66. Energy tax credit: The Owner requests a copy of the approved furnace specification indicating the Manufacturer and the Model Number. The Owner also requests the name of the subcontractor and the date of purchase. Similar information needs to be furnished for the tank-less water heater. (Information to be furnished by the HVAC subcontractor.)
67. Master Bath water closet door: Complete
68. Exterior door thresholds: The aluminum thresholds at new exterior doors extend beyond the support of the floor structure. Contractor to provide solid pressure-treated wood blocking between threshold and concrete deck surface to support the threshold.
02-23-06 The threshold support will be installed after the slab at the driveway is poured.