I.  SCHEDULE

Revised and updated Construction Schedule dated 01-26-06 provided by Contractor.

II.  CONTRACT AMOUNT

Base Contract Amount:  $537,425.62

Net Approved CO’s:  $35,729.59  (CO-01 through CO-12)

Contract Total  $573,155.21  (through Payment Application #16)

III.  SUBMITTAL LOG: COMPLETE

IV.  CHANGE DIRECTIVES

Note 1:  Amount due as reimbursement from Wm. J. Hawkins to Mason Brothers.

V.  CHANGE ORDER STATUS

VI.  PAYMENT APPLICATION STATUS

Payment applications #01 through #16 are confirmed paid in full. Total paid to date = $544,744.45.

Note: Payment Application #17 exceeds the GMAX for the project. Please note line 9 of form G702 “Balance to finish including retainage” totals $28,726.86. Line 5 of the same form “Retainage” lists the total retainage withheld to date as $28,726.86. It is understood the GMAX amount will be revised as the project is completed, but that the Owner should not make payments to the Contractor in excess of the GMAX (minus the 5% retainage).

VII.  RFI Log

RFI #01 – #63: (See prior Meeting Minutes)

VIII.  JOB SAFETY AND SECURITY ISSUES

None noted

IX.  MEETING SCHEDULE

1.  Weekly project meetings: 3:30 PM Thursday.

2.  Next meeting: Thursday, 2 February 2006, at the office of William Hawkins.

3.  Subsequent meeting: Thursday, 9 February 2006, at the project site.

X.  ACTION ITEMS

1.  Phone Service and Alarm: Complete

2.  Front Entry Door: Complete

3.  Hazardous Material Removal: Complete

4.  Tree Protection: Complete

5.  Rhododendron Removal: Complete

6.  Planter Box: Complete

7.  Box Hedges:

11-10-05  Michael reported that one of the existing box hedges was damaged during construction activities and that it should be replaced. (Landscape subcontractor to replace damaged box hedge before end of project.)

8.  Electrical Service: Complete

9.  West Stairwell Wall: Issue resolved

10.  Cracked Concrete Wall: Complete

11.  Soils Engineering: Complete

12.  Landscaping and site work:

11-10-05  The south side of the property was generally off limits to contractors. Despite efforts by the Contractor to keep this area fenced off, subcontractors have used this area for access. A trail has developed throughout the project. The recent concrete work again heavily pounded the vegetation. The area must be rehabilitated to the condition prior to construction. (Landscape subcontractor to repair.)

13.  Site Clearing: Contractor to maintain a clean site.

14.  Sewer Line: Complete

15.  Basement Slab: Complete

16.  Storm Water Removal: Pipes at lower end of house to be re-graded prior to placement of final concrete.

17.  Foundation: Complete

18.  Certified Lumber Products: Complete

19.  Concrete Finish: Complete

20.  Door Hardware: Exterior finish hardware selections complete. Interior finish hardware to be selected with door shop drawings approval.

08-18-05  Total hardware expenditure to date on the project is $1,129.84. Total allowance for this work was $5,000. A running tab should be kept to help the client stay on budget.

08-25-05  Architect recommends all finish hardware choices be made as soon as possible.

09-22-05  Hardware selections for the interior doors have been forwarded to the Contractor. The final finish did not get written down before Marie left for Europe. If possible, she may be able to clarify this by phone.

10-13-05  Hardware finish will be oil rubbed bronze throughout. The previously selected glass knob sets will be used on the entire first and second floors. The previously selected white porcelain knobs will be used throughout the basement.

11-03-05  The Owner requests that the Dining Room door finish hardware be corrected in the approved finish.

11-10-05  Dining Room and Living Room french doors need to retain their original hardware. The glass knob hardware will not fit.

12-01-08  Pocket door hardware, Kitchen bin pulls and door stop model numbers have been forwarded to the Contractor for purchase. The door stops are Rejuvenation #9138OB. If a floor stop is required use Rejuvenation #7968OB. The bin bulls are Rejuvenation #5426PN. The Owner has set up an order at Chown Hardware for the Library pulls. The only remaining outstanding hardware selection are the Master Bath vanity hardware, which has been ordered by the Owner. The Owner also noted the intention to salvage any door hardware before doors are removed from site.

12-15-05  (See attached door stop schedule.)

12-22-05  The Contractor reported that the pocket door hardware selected will not work with the doors. Alternate pocket door hardware was approved. Also, the Owner has decided not to have a privacy latch on the Master Bath door. (Finish hardware is on site awaiting installation.)

12-29-05  The specified ball-tipped hinge pins for the interior doors need to be installed. Current hinge pins are not as specified. (Finish hardware is on site awaiting installation.)

21.  Revise Electrical Plan: Complete

22.  Review and Confirm Truss Design: Complete

23.  Carlson Testing: Complete. Owners to receive 15% credit for P&O. Please follow up on final letter of approval.

24.  Electrical Utility Charges: Complete (Contractor to pay at end of job.)

03-24-05  Contractor is also responsible for water utility bills. These expenses will be addressed at the end of the project.

25.  Rinnai Certification: Complete pending certificate.

11-03-05  Where are we on this?

26.  Recirculation system:

08-25-05  Contractor reported this issue would be addressed when final plumbing finish was being installed.

12-29-05  Contractor indicated that a recirculation system has been installed. Architect requests specification on the unit, where it is installed, and how it operates.

27.  Vacuum systems: Closed, no further action required

28.  Roofing: Complete

29.  Siding:

10-13-05  The wood siding on the house has shown signs of staining. This has been noted on a number of occasions and was observed almost immediately after the exterior paint was applied. Some information regarding extractive bleeding and surfactant bleeding has been forwarded to both the Owner and the Contractor as possible explanations for the problem. The Owner has requested that the shingle material supplier be contacted and a remedy for the problem be proposed.

11-10-05  Contractor provided product literature on the type of paint to used on the shingles and the possible causes of staining. The material is being reviewed.

12-1-05  The Architect requests the shingle supplier come to the site and observe the effects of the apparent extractive bleeding. After reviewing the materials provided by the Contractor it was noted that the latex-based paint was applied in strict accordance with the manufacturers written instructions.

12-08-05  Contractor indicated arrangements would be made for the shingle supplier to visit the site to consider the problem with the shingles.

12-29-05  The Contractor indicated that oil based paint should have been used on the exterior. It was noted that the painter followed the instructions for finish coats supplied by the shingle manufacturer and submitted by the Contractor. The Contractor was responsible for the priming portion of the work. The Contractor supplied a Technical Data Sheet for a “Problem-Solver Wood Cleaner” (attached to these Meeting Minutes).

01-26-06  

30.  Gas service: Complete

31.  Stair Vault: Complete

32.  Concrete Extras: Waiting for Change Order amount for omitting concrete corbels as specified on the Contract Documents. Skim coating of bad areas of exposed concrete still required.

08-25-05  The concrete corbels on the north side of the house were to help support the concrete stair. As noted early in the project, these corbels were omitted by the concrete subcontractor. The alternate detail was also not installed. This Architect would like the Structural Engineer to review the scope of work and confirm there will not be settlement issues over the life of the stair.

08-29-05  Architect was notified that the concrete work would not be complete for another two weeks. The Architect will arrange to have Pat Kelly (Geotechnical Engineer) and Brad Connelly (Structural Engineer) meet on site after 09-13-05 to address issues related to this work.

09-15-05  A meeting was held with the excavator, Soils Engineer, Contractor, Owner and Architect to discuss the driveway and north stair. (See attached memo for items related to this discussion.)

10-13-05  The elevator pit is scheduled to have a concrete floor. All rough-in for the previously specified elevator should be accommodated.

11-10-05  The credit to the Owner for the concrete corbels was discussed again. A Change Directive proposal for this cost deduction was first requested in February of 2005. The Architect does not accept that the planters added on the north side of the property are an equal value. One of these planters was required due to the height the shingles were installed not corresponding to the finish grade of the drive. Independent bids may be necessary to determine the value of the omitted work.

12-08-05  Should the Architect’s office solicit independent estimates of the concrete work which was omitted from the project without approval?

12-29-05  Waiting for Change Directive proposal from Contractor.

33.  Second Floor Supply Ducts (Original): Complete

34.  Exterior Painting:

35.  Automatic flue damper: Complete

36.  Audio Visual: Please notify the Owner when to schedule finish on sound system.

37.  Install foundation anchors at existing house: Complete

38.  Basement windows # 10: Complete

39.   Electrical at existing house: Knob and tube wiring to be replaced at the end of the job.

10-13-05  What is the schedule for completing this work?

40.  Insulation: Complete

41.  Frozen plumbing pipes: Closed

42.  Recycling: Ongoing

43.  Exterior Doors: Complete

44.  Scaffolding: Complete

45.  Gutters:

11-03-05  The gutter on the front of the house is sloping in the wrong direction. Water was observed flowing over the end of the gutter. This will need to be corrected to prevent erosion in the yard.

11-17-05  Contractor reported the gutter slopes in the wrong direction due to the existing house being out of level. Approximately 2 ½” of slope needs to be accommodated. The contractor suggested an additional downspout draining to a perforated pipe. This perforated pipe would be installed in the side yard where construction was previously prohibited. The approval of the Owner is required. A cost should be supplied prior to performing any work.

12-01-05  Contractor will provide a cost for installing a new downspout and drain pipe.

12-08-05  Owner approved adding a downspout to the Living Room corner of the house, and to connect to a perforated drain pipe to be installed in the side yard.

12-29-05  Contractor presented an option for connecting the new corner downspout to the existing storm water system. For grading reasons, the pipe cannot be buried entirely. An alternate option is to provide a splash block. This can be approved by the inspector.

01-26-06  The splash block alternative may result in erosion in the front yard, and storm water running over the public sidewalk. The Architect will visit site and offer alternative recommendations for routing storm water from new downspout.

46.  Interior Painting: By Owner

47.  Electrical rough-in: Complete

48.  Appliances:

07-27-05  Contractor reported that the appliance should be ordered.

08-02-05  Marie Ryan will confirm that she is ordering the proper refrigerator handle for the overlay door panel configuration. She is also looking at the panel grille cover at the top of this unit. She has not included the vent liner in her order with the understanding that the Contractor is supplying this unit.

08-04-05  Owner will order the ventilation hood as part of the appliance purchase.

10-06-05  Owner reported that the appliances are ready to be delivered. Standard TV & Appliance will hold the appliances for 45 days, starting on 9-23-05. When should appliances be delivered?

12-01-05  The electrical outlet for the Kitchen range was installed too high. This will be corrected prior to the appliance installation. The ductwork for the ventilation hood needs to be adjusted. The exhaust pipe penetration through the wall is offset by approximately 3 inches. The Contractor is exploring options for correcting this conflict.

12-08-05  The refrigerator needs to be supplied with handles. During the cabinet shop drawing review, the Owner approved the bar style handles supplied by Sub-Zero. The correct handles need to be ordered from Standard TV & Appliance, or an alternative handle style will need to be supplied.

12-08-05  Owner will call regarding the ducting which is required to connect the ventilation hood to the wall termination. Owner will select handles for the refrigerator.

12-22-05  The ducting transition piece for the ventilation hood was delivered to the site.

12-29-05  Contractor to provide transition duct to resolve the rough-in conflict with the existing duct location. (HVAC subcontractor to coordinate.)

49.  Interior trim: Complete

50.  Laundry Room Duct: Complete

51.  Floor finish: Scheduled for February 1 through February 6. Contractor requests that all access to the interior be avoided during this time.

52.  Plumbing Fixtures: Complete

53.  Driveway drainage: Perforated drain pipe approved. Contractor preparing Change Directive proposal for revised driveway layout.

54.  Electrical fixtures: Complete

55.  Master Bedroom Fireplace: Complete

56.  Backsplash Tile:

07-28-05  An additional 2 1/2 SF of backsplash tile may be required if the cabinets over the Kitchen sink are raised.

57.  Bath Specialties: Complete

58.  Library cabinet panels: Complete

59.  Interior rail finish: Color selected

60.  Interior paint and stain colors: Complete

61.  Utilities: The Owner has requested to be informed when the gas should be turned on by the utility.

62.  Sidewalk and Driveway: The driveway and sidewalk were damaged during the construction of the addition. The City holds the Owner responsible for maintaining sidewalks fronting their property. The necessary repair work to City standards shall be completed by the Contractor.

10-06-05  Contractor reported they are aware of necessary sidewalk repairs. It was further reported that the City would not give final approval until the work was completed.

11-10-05  A driveway and off-street parking space is required by City code. Copies of the zoning code outlining the requirements were provided to the Owner.

11-17-05  A message was left for Lee Hiltenbrand, Chief Inspector for the City of Portland, to ask if wheel strips were allowed under the code. He left a message that they are allowed but that his office does not have the specific requirements at this time. Presumably an 18” – 24” wide wheel strip would be sufficient. These should be laid out on the standard wheel base of a car.

63.  Final Owner selections list: Complete

64.  Allowances:

12-01-05  The Architect requests that a current accounting of allowance money expended to date be submitted by the Contractor at the next meeting for review by the Owner.

12-08-05  Contractor reported that an update of the hardware schedule would be provided at the next meeting.

12-22-05  Owner requests an accounting of the allowances expenditures to date on the project.

12-29-05  Contractor indicated they would update the summary of allowances.

65.  Lien Notices: The Owner has supplied a number of lien notices. The notices are being forwarded to the General Contractor. The Owner is to provide written waivers of Right to Lien from all suppliers and sub-contractors who have issued notices of Right to Lien.

12-08-05  Contractor reported they would obtain waivers of Right to Lien from all sub-contractors and suppliers who have given written notice of Right to Lien.

12-22-05  Owner still requires this information.

66.  Energy tax credit: The Owner requests a copy of the approved furnace specification indicating the Manufacturer and the Model Number. The Owner also requests the name of the subcontractor and the date of purchase. Similar information needs to be furnished for the tank-less water heater. (Information to be furnished by the HVAC subcontractor.)

67.  Master Bath water closet door: The Master Bath water closet door installed has clear glass. This glass was specified as frosted.

12-08-05  Contractor reported that the door will be replaced.

68.  Exterior door thresholds: The aluminum thresholds at new exterior doors extend beyond the support of the floor structure. Contractor to provide solid pressure-treated wood blocking to support the threshold.