Destination Management Company

phone: 503-259-0739

fax: 503-259-0838 Carolyn B. Wence, CMP (Certified Meeting Professional) has

established Plans & Action, an independent meeting and special event planning firm

dedicated to innovation, service, quality and value.

An extensive background in needs analysis; budgeting; site selection; contract negotiation; coordination of professional speakers, trainers and entertainers; vendor selection/oversight; logistics/travel management; theme/activity development

Plans & Action was created to meet the needs of small, medium or large companies that want a qualified person to plan a special event--whether it’s a meeting, seminar, trade show, party--you name it. Many times people would like to plan something and they do not have the time, staff, or the creative skills to do it right. That’s where Carolyn comes in.

Past experience :

11 years at the Oregon State Bar, planning educational programs,

motivational events, golf tournaments, runs, family activities.

Coordination and management of all transportation needs for Nike’s

World Sales Meeting in June, 1997. Moved 10,000 people in one

night to Memorial Coliseum by buses

Oversight of the Tektronix Master’s Program in Hawaii, 1997, 300 people

Oversight of Oregon Dental Association Annual Conference for 4,000 plus, 4/98

Registration/logistics of Everywoman’s Money Conference for 2,000 plus, 9/98

Registration for Oregon Dental Association Annual Conference for 4,000 plus, 4/99

In charge of hospitality suite for Tesoro at the Mt Hood Jazz Festival. Planned all

components of the hospitality suite such as ordering food, linens, flowers, etc. 8/99

In charge of hospitality suite and display at the Pacific Oil Conference in Reno,

Nevada for Tesoro. Components involved: lodging, food, linens, the event,

the shipping/delivery and set up of a large display, plus coordination with the

staff from the Pacific Oil Conference on all the areas that needed to be covered for

a major sponsor for the event. Coordinating people for golf, events, bus tour

and the conference. 9/99.

Fund Raiser for The Grotto. This was organized with the Italian Businessmen’s

organization. This was a first for them, to hire someone and a women to help them

accomplish their goal. Raised 98,000 dollars.

On going events for Tesoro—Washington Oil Marketers Association, Mt.

Hood Jazz Festival, Pacific Oil Conference—all in 2000.

Mt. Hood Community College-March - June, 2000, taught Convention and

meeting management.

Construction Expo- Planned, organized, and oversaw 27 seminars on construction,

March 9-11, 2001, Fargo, North Dakota.

BSNUG- organization from California-planned dinners, entertainment, and venue,

April 5, 2001, Portland, Oregon

Cookie Excursion- Planned vendors incentives to increase traffic for their trade

show, planned off site dinners and final party based on Turn of the Century Fair,

July 2001, Portland, Oregon.

Sweet Adelines Tours- set up and executed tours over six days for the International

competition of Sweet Adelines (8-9,000 attendees) October, 2001

Construction Expo—Planned, organized and oversaw over 30 seminars on

construction, January 24-26, 2002

Rite Aid Health Fair-arranged and coordinated all transportation needs for Rite Aid.

This involved meet/greet at airport, bus transportation, limo service for VIP’s and

stars over a four day period. Attendance at the fair for two days was over 38,000

people, May 17-20, 2002.

Legion of Valor-helped with the planning, fund raising, and coordination with this

event. Over 300 congressional medal honorees from all over the United States

held their conference in Portland. This included tours, transportation, hotel site,

off site venues and special ceremonial events to honor them. August, 2002

USS Davison, arranged a week of tours across Oregon, their dinner, site selection

of hotel and entertainment. 70 people, September 9-14, 2002

Governor’s Inauguration Celebration, January 2003, provided and printed name

badges for over 1500 people and staffed the area for pick-up of badges that night

Office of Adult Literacy, arranged tours, shuttle service from hotel to off site venue

for dinner, reception, April, 2003

Portland Business Alliance, site selection, contract negotiation, food

negotiation for lunch and breaks, audio visual and overall in charge of

one day training for 175 members, May, 2003

NASBA-cpa’s from around the country, arranged tours and off site dinner

and reception for 164 people, June, 2003

Armed Forces Reunion-provided registration and guides for tours for

five days. In charge of loading buses, time schedules, August, 2003

American Association of Cereal Chemists—arranged tours for five days, arranged

décor for the conference September, 2003

NABT-National Association of Biology Teachers, arranged tours, special field trips,

registration help, ticket sales and merchandise sales help, October, 2003

Arello-Association of Real Estate Law License Officials—planned entertainment,

reception for 265 people at the Lawrence Gallery, tours of the city and a President’s

brunch for special guests, October, 2003

American Society for Precision Engineering, arranged golf tournament, tours,

dinner for 350 at OMSI and shuttle buses, October 2003

Teddy Awards, February 2004, provided on-site registration and name badges

Armed Forces Reunions, arranged tours for veterans all across the state of Oregon, May, 2004

Society of Petroleum Evaluation Engineers, arranged tours, entertainment and

helped with meal suggestions, June 2004

Customer Service Training—State of Oregon’s training for the hospitality industry.

Trained two classes of 30 or more at the POVA Trade Show, February, 2005

On going project with Tranportation Review Board, planning conference, tours,

special receptions, audio visual needs, speaker needs, October 2003- present until conference

in 2005. Conference was held April 24-28, 2005 with 400 plus people

MEDS-PDN, coordinate local meetings, take care of speaker, audio visual,

registration and on site duties, about 5-8 programs a year in 2004, on-going

programs for 2005 and 2006

Vista Travel, arranged city tour in Portland, trip to Bonneville Dam, city tour in

Seattle, Vancouver B.C. and Victoria B. C. for a group of non-english

speaking tourists from Cuba/Mexico. Provided or found interpreters

and guides for each city, May 2005

American Society for Engineering Education, arranged ten tours of different

places in Portland area, June 2005

Association of Medical Colleges-“A Slice of Life”—planned one full day trip in the

Columbia River Gorge, dinner and lunches, at Timberline Lodge, June 2005

CEESE Tours, planned six major tours of city and locations out of the city for

attendees, July 2005

TIRA—planned meetings, took care of hotel room block, taxi arrival and departure,

budget, and daily events, in Sao Paulo, Brazil, October 2005

Northwest International Conference—site selection, budget, food/beverage

orders, planned reception, planned registration and on-site for one day

meeting at the Oregon Convention Center, Portland, Oregon, February, 2006

Volunteers of America—planned reception at Classical Chinese Garden, booked

entertainment, found unique flower arrangements needed for stage, did tours,

arranged busing for their VOA site locations, June, 2006

Agricultural and Biological Engineers Conference—planned tours, arranged

busing, booked entertainment, specialty programs, Portland, Oregon, July 2006

Northeast International Conference—site selection, budget, food/beverage orders,

planned two receptions, registration, signage, on-site for 1 ½ days, Boston

Convention Center, Boston, MA, July 20-21, 2006

Exhibitor Training for Oregon Remodelers Association, planned powerpoint

presentation with co-presenter, Alice Freuler, 2 ½ hour training, August, 2006

Military Tours—95^th Bomb Group for five days of tours with all logistics of

tours and provided trained guides plus the on-site coordinator for meals, etc,

August, 2006, WASP group, tours only for four days, provided trained guides,

end of August 2006, USS Cabildo group, tours for three days with all

logistics and trained guides, September, 2006

On-line Registration Sponsor for MPI-OC monthly meetings. Training on use of

program and continued help when needed with any questions or refunds, etc.

Calendar year of meetings from August, 2006 – June, 2007.

On-line Registration Sponsor for Cascadia Conference, joint annual conference

with Oregon, Washington and other NW MPI chapters, March, 2007

Exhibitor Training for Oregon Dental Association, planned powerpoint

presentation with co-presenter, Alice Freuler, a 90 minute training,

April 12, 2007

Call PLANS & ACTION anytime you need to create, plan and carryout an extraordinary event. Carolyn can take the sketchiest of ideas and turn it into an event you’ll be proud to take credit for!

PLANS & ACTION