| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Riverfest Timeline | |||||
| 2 | Event / Name | Start | Due | Length | Point person | Notes |
| 3 | finalize event plan (define RF vs. Community) | 04-Feb | 21-Feb | 17 | ||
| 4 | secure event leads (RF Events) | 04-Feb | 21-Feb | 17 | ||
| 5 | process/deadline for community event inclusion | 04-Feb | 01-Mar | 26 | ||
| 6 | fundraising plan/strategy | 04-Feb | 01-Mar | 26 | ||
| 7 | logo review & finalize | 04-Feb | 01-Mar | 26 | ||
| 8 | fundraising brochure/powerpoint/talking points | 04-Feb | 15-Mar | 40 | ||
| 9 | initial plans back from RF event leads (parade, education, paddle etc.) | 04-Feb | 30-Mar | 55 | ||
| 10 | sponsors/funders confirmed | 04-Feb | 15-Apr | 71 | ||
| 11 | Speakers Confirmed | 04-Feb | 01-May | 87 | ||
| 12 | Headliner Band Confirmed | 04-Feb | 01-May | 87 | ||
| 13 | final plans back from RF event leads (parade, education, paddle etc.) | 04-Feb | 01-May | 87 | ||
| 14 | graphic designer hired | 01-Mar | 15-Mar | 14 | ||
| 15 | graphic/collateral plan (web, poster, ad, postcard etc.) | 01-Mar | 30-Mar | 29 | ||
| 16 | Permit Research & Schedule | 01-Mar | 01-Apr | 31 | ||
| 17 | finalize venue logistics (staging, rough layout etc.) | 01-Mar | 15-Apr | 45 | ||
| 18 | info/logos/event descriptions back from community events | 01-Mar | 01-May | 61 | ||
| 19 | Community Fair plan & recruitment | 01-Mar | 01-May | 61 | ||
| 20 | Rental Orders Confirmed | 01-Mar | 01-Jun | 92 | ||
| 21 | Additional Entertainment Confirmed | 01-Mar | 01-Jun | 92 | ||
| 22 | outreach to schools re: fieldtrips | 15-Mar | 01-Apr | 17 | ||
| 23 | Volunteer coordination plan & contract | 01-Apr | 01-May | 30 | ||
| 24 | event layout finalized | 01-Apr | 01-May | 30 | ||
| 25 | event greening plan & contract | 01-Apr | 01-Jun | 61 | ||
| 26 | sponsor/funder/partner logos to graphic designer | 15-Apr | 01-May | 16 | ||
| 27 | Volunteer plan finalized | 01-May | 01-Jun | 31 | ||
| 28 | graphic/collateral review & finalize | 01-May | 01-Jun | 31 | ||
| 29 | day-of needs for all RF events | 01-May | 01-Jun | 31 | ||
| 30 | security plan & contract | 01-May | 01-Jun | 31 | ||
| 31 | Water safety plan | 01-May | 01-Jun | 31 | ||
| 32 | Community Fair partners committed | 01-May | 01-Jun | 31 | ||
| 33 | Commnity Fair layout & rental needs confirmed | 01-May | 01-Jun | 31 | ||
| 34 | PR plan & contract | 15-May | 01-Jun | 17 | ||
| 35 | collateral to/back from printer | 01-Jun | 15-Jun | 14 | ||
| 36 | day-of staffing & logistics plan | 01-Jun | 01-Jul | 30 | ||
| 37 | video/documentation plan & contract | 01-Jun | 01-Jul | 30 | ||
| 38 | collateral distributed | 15-Jun | 01-Jul | 16 | ||
| 39 | av needs from speakers/bands | 15-Jul | 16-Jul | 1 | ||
| 40 | Rental Orders Reconfirmed | 01-Aug | 01-Aug | 0 | ||
| 41 | Permits submitted and finalized | 01-Aug | 15-Aug | 14 | ||
| 42 | Oregon Symphony Event | 28-Aug | 28-Aug | 0 | ||
| 43 | Portland Triathlon & Riverfest Celebration (community fair, parade, water tours, entertainment etc.) | 31-Aug | 31-Aug | 0 | ||
| 44 | Riverfest Fieldtrips | 05-Sep | 05-Sep | 0 | ||
| 45 | Portland Paddle | 06-Sep | 06-Sep | 0 | ||
| 46 | Dragonboat Races | 05-Sep | 06-Sep | 1 | ||
| 49 | Color code: | |||||
| 50 | event planning/partnership mgt | |||||
| 51 | fundraising | |||||
| 52 | promotion/pr | |||||
| 53 | entertainment/speakers | |||||
| 54 | logistics/venue |