MEMORANDUM

TO:    Caroline

FROM:  Ellen

DATE:    May 18, 1993

RE:    Work to be done over the next week or so

I�m writing this only to clarify my own thoughts as to the priority that things need to get done. I don�t usually do this, but, in this case, for me it�s best.

1.  Print out mailing labels for Division St. Merchants. Cross out any

duplicates (please don�t bother with list now - just cross out those that are or will be addressed already). Put labels on envelopes, put SEUL stamp in corner, include only the flyer (orange) and brochure (pink).

2.  Stamp and mail envelopes ready to go. Ask Sophie to stamp them and

 bill to account #42.

3. Address envelopes for landowners from out of the project. Stamp and

 mail as in #1 and 2.

4.  Compile materials for residents along side streets in envelopes with SEUL

stamp in corner and a new label - Resident within �Main Street� Project Boundary.

5.  Compile and paper clip material for landowners, business owners

 residents in project boundary.

6.  Fax press release to newspapers.

7.  Take the flyer and brochure to Dave Diprete at Third World Coffee (you

might want to call first to see if he�s there) and tell him we want to hold the Open House at his place, whatever the condition. Tell him I�ll call him mid-next week, and I apologize for not verifying everything with him.

8.  Take your packets and drop off one at each location. Contrary to what we

discussed, don�t ask to do the questionnaire first. Just get them all delivered. It�s imperative that we get this info into their hands immediately. At the businesses, ask for the business owner. If he/she isn�t there, just leave it (but expect that they may not get it!) Remember not to put any in a mailbox - the postman will take it with him/her and destroy it.

8.  After everything is delivered, then go back and do the questionnaires. Do the best you can - if people don�t have the time or willingness to fill one out, there�s nothing more you can do.

After this phase, the next major thing can wait until next week:

Sometime after the weekend, contact Mike Holmstrandt regarding arrangements for Nature�s - whether we should bring easels, what the wall space is like, that sort of thing. It shouldn�t take too long - just enough to get a sense of what�s available. I assume that people can purchase coffee, other drinks and treats before, during and after the meeting - but you might want to verify that we can, indeed, have food in the meeting room.

If you would like to read everything and make some sense out of it, great. Otherwise, everything can kind of go on hold until the workshop next Wednesday. By that time, I�ll have relaxed enough and you will be even more familiar with the project that we can devote more time to our part of the Model Plan - the actual logistics of the public participation element, questions we think prospective neighborhoods might want to ask, and that sort of thin.

A couple of other things:

1.  The number for this project is 42. That�s the card to use for any zeroxing

 and mailing.

2.  Originals are in the red folder in the right-hand file holder on my desk.

Good luck - I�m glad you�re aboard!