HR-005 ESE
Portland Housing Bureau
Employee Self Evaluation
E M P L O Y E E I N F O R M A T I O N
Employee Name Employee Position
EMPLOYEE NAME EMPLOYEE POSITION / TITLE
SUPERVISOR NAME DEPARTMENT
Current job description is accurate.
Current ( job description or job classification) needs revision. Please explain.
Revision Explanation
Start Date (M/D/Y) End Date (M/D/Y)
RATING PERIOD TO
E M P L O Y E E S E L F E V A L U A T I O N
Job Responsibilities
1. Overall, what is the mission of your job?
2. Please estimate how you currently spend your work time (as % adding to 100%)
3. What ongoing and finite results did you achieve in the past review period?
4. How well did you do with self-improvement over the past review period?
5. As City employees we are all responsible for providing credible, efficient response to local government, contractors and other interested parties. For the past review period, comment on how you have carried out your role in this charge using examples such as dependability, initiative, organization, attendance, accomplishing goals/objectives, and working relationships.
Your Supervisor
1. What does your supervisor do that is most helpful?
2. What actions would better support your work efforts?
PERFORMANCE RATING |
DEFINITION |
Exceptional Performance
Above Average |
Commitment, quality and quantity of work and interpersonal relations were consistently exceptional. Job responsibilities were achieved in a clearly superior fashion. Where unusual situations arose, the response was thoroughly evaluated and implemented thoughtfully and in a timely manner.
Work quality, quantity, commitment, and interpersonal relations exceeded work plan and job standards. All job responsibilities were met or exceeded. Where unusual situations arose they were handled in a professional manner. |
Meets Requirements |
Work quality, quantity, commitment and interpersonal relations were consistent with work plan and job standards. All job responsibilities were met. Where unusual situations arose, they were handled satisfactorily. Results met overall requirements. |
Needs Improvement |
Work quality, quantity, commitment and interpersonal relations met job standards but were marginal in some areas. Some objectives may not have been met because of problems which will require improvement. |
Unsatisfactory Performance |
Performance was below minimum requirements of the position and requires improvement. Significant job responsibilities and objectives were not met. |
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COMPETENCIES / PERFORMANCE FACTORS |
PERFORMANCE RATING |
COMMENTS / SUPPORTING EXAMPLES |
PRIORITY |
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QUALITY & PRODUCTIVITY Produces or accomplishes accurate and thorough volumes of work meeting standards for volume and timeliness. Plans, and manages multiple functions, meeting goals & deadlines. Seeks improvement whenever possible. Sets & achieves individual goals & deadlines. |
Exceptional Above Average Meets Requirements Needs Improvement Unsatisfactory |
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| WORKPLACE ENVIRONMENT Proposes solutions to better accomplish PHB work. When appropriate, takes effective action without being told. Models positive communication and works to improve working environment for all colleagues and avoids innuendo and negative speculation. Strives to continually improve job knowledge & personal skills. Responds quickly to the needs and requests of others; consistently keeps clients' interests central when making decisions.
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Exceptional Above Average Meets Requirements Needs Improvement Unsatisfactory |
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DIVERSITY & CROSS CULTURAL GOALS Supports PHB’s diversity goals for workplace and contractors. Makes people of all backgrounds feel welcome at PHB.
Did you participate in accumulating points for Cultural Diversity? |
Exceptional Above Average Meets Requirements Needs Improvement Unsatisfactory
Yes # of Points___________
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COMMITMENT & POSITIVE APPROACH Does what it takes to get the job done. Persists to overcome obstacles, demonstrates "can do" attitude and approaches work enthusiastically. Contributes to a harmonious, productive work group; acts as part of a team. Maintains reliable and consistent performance when multiple projects large volumes of work and/or tight deadlines are required; adapts to changing priorities. |
Exceptional Above Average Meets Requirements Needs Improvement Unsatisfactory |
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COMMUNICATION Expresses self well and listens effectively; prepares and delivers effective presentations; keeps others informed; writes effectively (clear, thorough, concise, grammatically correct and appropriate in style and tone). Recognizes his/her impact on others; accepts feedback non-defensively; understands others' perspectives and modifies approach to achieve goals; deals appropriately with people in different positions and of different backgrounds. |
Exceptional Above Average Meets Requirements Needs Improvement Unsatisfactory |
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BUDGET/COST SENSITIVITY Effectively uses all resources available; recommends cost savings or revenue-enhancing methods; compares costs and benefits of different courses of action and makes recommendations as appropriate. |
Exceptional Above Average Meets Requirements Needs Improvement Unsatisfactory |
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CONTRACT MANAGEMENT AND COMPLIANCE If applicable, acts fairly & consistently with all sub-recipients, as demonstrated by contractor evaluations. Work and or projects have not contributed to HUD findings during the most recent review period. Keeps on schedule with monitoring activities, quarterly and annual reports, etc. |
Exceptional Above Average Meets Requirements Needs Improvement Unsatisfactory |
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CUSTOMER SERVICE Effectively provides customer service to both internal and external customers (eg, helping each other reach success or assisting co-workers with cross-department needs). |
Exceptional Above Average Meets Requirements Needs Improvement Unsatisfactory |
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The following criteria applies to supervisors and managers:
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COMPETENCIES / PERFORMANCE FACTORS |
PERFORMANCE RATING |
COMMENTS / SUPPORTING EXAMPLES |
PRIORITY |
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ADVOCACY FOR SUBORDINATES Coaches subordinates to meet challenges of work and supports their career development. Provide employee recognition. Establishes an environment that encourages people to succeed |
Exceptional Above Average Meets Requirements Needs Improvement Unsatisfactory |
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DIVERSITY & CROSS CULTURAL GOALS Maintains a hostility-free environment within work group. Creates a positive atmosphere for open communication. Actively participates in decisions that contribute to PHB’s diversity workplace goals and contractor diversity objectives. |
Exceptional Above Average Meets Requirements Needs Improvement Unsatisfactory |
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MANAGEMENT Is a catalyst for staff enthusiasm. Is responsible for delegating the work and accountable for results. Reduces barriers. Directs employees and provide feedback. Sets & achieves individual goals & deadlines. Keeps subordinates informed of bureau management policy discussions. Supports subordinates to ensure compliance with performance requirements.
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Exceptional Above Average Meets Requirements Needs Improvement Unsatisfactory |
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E V A L U A T I O N S U M M A R Y
Other comments pertaining to your performance:
OVERALL EVALUATION OF PERFORMANCE
Please indicate below the level which best describes your performance overall.
Exceptional Performance
Above Average
Meets Requirements
Needs Improvement
Unsatisfactory
A C K N O W L E D G E M E N T
I have had an opportunity to review and discuss this Performance Evaluation with my supervisor
S I G N A T U R E S
Employee Date
Supervisor Date
C: employee’s bureau personnel file
DEVELOPMENT GOALS
Future aspirations/ goals (List dates or timelines you would expect to complete the goals)
1. What areas of work would you like to change or improve?
2. What would give you a greater sense of accomplishment?
3. What would you like to learn to enhance your current job?
4. What training would you like to take to prepare for career development?