EXHIBIT A
A. FUNDING INFORMATION
The information below will assist auditors to prepare a report in compliance with the requirements of the Office of Management and Budget (OMB) Circular A-133.
This agreement is financed by the funding source indicated below:
Federal Program or Title: (Federal funds available through)
Congestion Mitigation and Air Quality Program
Federal Catalogue Number: 20.507
Federal Grant Number: OR-95-X011-00
Expected Federal Funding:
$1,650,000 in federal fiscal year 2007
$1,000,624 in federal fiscal year 2009
Federal Funding Agency:
U.S. Department of Transportation U.S. Department of Transportation
Federal Transit Administration Federal Transit Administration
1200 New Jersey Ave SE Region X
4th floor – East Building Suite 3142
Washington, D.C. 20590 Federal Building
915 Second Avenue
Seattle, WA 98174
B. PROJECT SCOPE OF SERVICES
1. City Obligations:
a. City shall procure the following services for the Project Development Phase of the Portland Streetcar Loop Project: (1) project management and finance planning; (2) design and civil engineering; (3) development and transportation management planning; and (4) economic impact analysis, in conformance with City, State and federal requirements, including applicable FTA rules and requirements.
b. City shall manage and implement the Project by preparing a project management plan and detailed schedule for submission to FTA, requesting proposals, making the subcontractor selection, contracting for professional services, scheduling, budgeting, conducting regular coordination meetings, preparing expenditure and progress reports, reviewing and approving subcontractor documents and submittals, making payments and taking other actions necessary to complete the Project in conformance with City, TriMet and FTA procedures and requirements.
c. City shall carry out its management functions in conformity with all FTA requirements. In order to assist TriMet in its administration of the Grant, City will keep TriMet informed about and obtain TriMet approval of all actions, decisions and documents related to administration of the Project.
d. TriMet and City acknowledge that to implement the Project, and in accordance with FTA and TriMet procedures, the City has conducted competitive selection processes for (1) project management and finance planning; (2) design and civil engineering; (3) development and transportation management planning; and (4) economic impact analysis services contracts for the Project. The successful proposers are Shiels Obletz Johnsen, Inc. (“SOJ”), URS Corporation (“URS”), PB PlaceMaking (“PB”), and E.D. Hovee & Company LLC, respectively.
e. TriMet and City acknowledge that in accordance with past successful practice, the City desires for Portland Streetcar, Inc. (“PSI”) to administer the contracts referenced in paragraph d above on behalf of the City. The City has contracted with PSI for such services, and the City’s contract with PSI requires PSI to meet all terms and conditions set forth in the solicitation documents referenced in paragraph d, including all federal requirements. In addition, the solicitation documents referenced in paragraph d permit the City to require each of the successful proposers to contract directly with PSI.
f. TriMet and City acknowledge that on March 21, 2007, the City approved a contract between PSI and the City for project management and finance planning services, on April 4, 2007, the City approved contracts between PSI and the City for design and civil engineering services and a contract between PSI and PB for development and transportation management planning services, and on June 27, 2007, the City approved a contract between PSI and the City for economic impact analysis services for the Project. On March 20, 2008, the City approved an amendment to the contracts between PSI and the City for project management services and design and civil engineering services for Final Design, with a Notice to Proceed issued on August 20, 2008.
g. City shall bill TriMet monthly for work completed. An itemized invoice will be required in order for TriMet to release Grant funds.
h. City shall make arrangements for any interim financing as necessary to make payments to subcontractors, if such payments are due before Grant funds become available to TriMet.
i. Disadvantaged Business Enterprise. Pursuant to Section XVIIIA.1. of the TriMet DBE Program, City shall operate under the umbrella of and in accordance with the provisions of the TriMet DBE Program for purposes of this Agreement.
j. City acknowledges that by entering into this Agreement, TriMet shall have no liability for the Project.
2. TriMet Obligations:
a. TriMet shall pay Project costs in an amount not to exceed Two Million Six Hundred Fifty Thousand Six Hundred and Twenty-Four Dollars ($2,650,624) over the life of and in accordance with this Agreement, and shall manage the Grant. Provided that TriMet has received Grant funds, TriMet shall pay City’s invoices monthly, within thirty (30) days from the date of receipt.
3. Local Match:
City shall provide $303,376 as local match.