The City of Portland (“City”) and Cayenta Canada (“Cayenta”) agree to amend Contract #35151 as described below:
1. On January 28, 2004, Council adopted Ordinance 178170, authorizing Contract 35151 with Cayenta Canada (Cayenta) for a replacement customer information and billing system (CIS) at a cost not to exceed $4,103,513.00.
2. Subsequent to approval of Contract No. 35151 (Ordinance 178170), the City’s Chief Administrative Officer (CAO) exercised his authority and approved five amendments (Numbers 1, 6, 7, 8 and 10), increasing the original Contract amount by not more than 10% ($410,351.30). The five CAO-authorized amendments increased the total Contract cost by $223,490.75
3. On February 16, 2005, Council adopted Ordinance 179070, extending the date of Live Operation to March 13, 2006 and adjusted future fixed fee payment dates to Cayenta for progress and completion of tasks and products to conform to the amended date of Live Operation. This amendment (No. 9) increased the total Contract cost by $126,000.
4. On April 12, 2006, Council adopted Ordinance 180064, authorizing system improvements to implement the Clean River Incentive and Discount Program (Clean River Rewards). This amendment (No. 11) increased the total Contract cost by $511,760.
5. On November 15, 2006, Council adopted Ordinance No. 180581, authorizing implementation of Electronic Bill Presentment and Payment. This amendment increased the total Contract cost by $78,400.
6. The following table summarizes the original Contract award and amendments authorized up to the filing of this Ordinance:
Orig. Contract 01/28/2004 $4,103,513.00
Amendment #1 11/16/2004 $8,965.75 Actuate Reporting Bundle
Amendment #6 04/27/2005 $87,000.00 17 additional Reports
Amendment #7 04/27/2005 $20,125.00 Data conversion proof of concept
Amendment #8 10/24/2005 $75,600.00 Third Party software maintenance
Amendment #9 03/06/2006 $126,000.00 30-day ext. to Live Operation date
Amendment #10 03/07/2006 $31,800.00 Storm Water Discount Discovery
Amendment #11 04/12/2006 $511,760.00 Clean River Incentive & Dis. Prog.
Amendment #12 11/15/2006 $78,400.00 Electronic Bill Presentment/Payment
$ 5,043,163.75 Total Current Contract Amount
7. The City successfully implemented Clean River Rewards on October 30, 2006. During the subsequent weeks, the City identified system improvements to increase the efficiency and effectiveness of the program. Cayenta identified the specific work to be performed in Change Orders 001 and 002 (Exhibits A and B).
8. The Revenue Bureau will manage Cayenta’s work to implement the system improvements authorized by this Contract amendment.
9. Cayenta will complete system improvements authorized by this Contract amendment for an additional fixed cost fee of $39,000, which will result in an amended total Contract amount not to exceed $5,082,163.75.
10. Other than these changes, all other portions of the original contract remain in full force and effect.
11. This Amendment shall be effective as of the date of the last signature, below:
IT IS SO AGREED:
CAYENTA CANADA, INC. CITY OF PORTLAND, OREGON
By: Brad Atchison By: Ken Rust
Title: Vice President Title: Interim Chief Administrative Officer
Date: Date:
Approved as to Form
By:
City Attorney Date
Subject: | CHANGE ORDER for the City of Portland |
Change Order #: | Clean River CO #001 |
Author: | J. Yau |
IN WITNESS WHEREOF, the parties hereto have caused this Change Order to be duly executed as of this _____________ day of ______________________, 2006 |
Brad Atchison Vice President Cayenta | |||
Sign-off Signature | Date | ||
Julie Shervey Project Manager City of Portland | |||
Sign-off Signature | Date | ||
Dan Vizzini BES City of Portland | |||
Sign-off Signature | Date | ||
Bill Johnson ROI Consulting | |||
Sign-off Signature | Date |
Date | Author / Details | Revision |
01 November 2006 | John Yau | Created |
02 November 2006 | John Yau | Modified signature block |
This Change Order is made a part of the License and Services Agreement for Customer Information System, dated January 28th, 2004 between Cayenta Canada Inc. (“Cayenta”) and City of Portland (“City”).
Contractual Changes
Document | Section | Impact |
Exhibit B Pricing Schedule | III | Add payment milestone and additional services amount |
Change Request
Additional services for the City of Portland, Clean River Project resulting from testing.
The additional Services are defined as follows,
✓ H. Abedini, Senior Development Consultant - 80 hours @ $150/hour for a total of $12,000. Additional change requests to various correspondences and forms.
✓ M. Bouvier, Database Consultant - 10 hors @ $150/hour for a total of $1,500. Additional application of XML Oracle changes.
✓ J. Schultz, Technical Consulting Manager - 20 hours @ $150/hour for a total of $3,000. Additional Web application setup and installation, plus support.
✓ J. Sorongon, Senior Development Consultant - 20 hours @ $150/hour for a total of $3,000. Additional change requests to issue management to enhance data entry.
✓ J. Yau, Project Manager - 20 hours @ $150/hour for a total of $3,000. Additional support and consultation for IVR.
✓ E. Ewen, Senior Web Development Consultant - 80 hours @ $150/hour for a total of $12,000. Additional change Web forms and layouts, inclusive of Help screens. Consultation on IVR, and support for testing
Total cost of Services are fixed at $34,500
The rate is $150 per hour.
Payment Schedule1
Payment Schedule | Completion Date | Amount |
Live Operation | 4/10/2006 | $106,900.00 |
Extension to date of Live Operation | 4/10/2006 | $108,000.00 |
Cayenta Software due on Live Operation | 4/10/2006 | $400,000.00 |
Cayenta Software Maintenance & Support Fees | 4/10/2006 | $160,000.00 |
Delivery of CRIDP Review Prototype | 7/14/2006 | $ 75,000.00 |
On-site Transition Support Second Level (90 days) | 7/21/2006 | $318,000.00 |
Implementation of CRIDP Registration components | 8/18/2006 | $100,000.00 |
Implementation of other CRIDP components | 10/16/2006 | $175,000.00 |
On-site Transition Support – Close Off (180 days) | 10/16/2006 | $100,000.00 |
End of On-Site CRIDP support | 11/6/2006 | $ 69,760.00 |
ESTIMATED First Year of CRIDP Maintenance and Support | 11/6/2006 | $ 27,000.00 |
Additional Scope Items for Clean River Rewards | 11/30/2006 | $34,500.00 |
Subject: | CHANGE ORDER for the City of Portland |
Change Order #: | Clean River CO #002 |
Author: | J. Yau |
IN WITNESS WHEREOF, the parties hereto have caused this Change Order to be duly executed as of this _____________ day of ______________________, 2006 |
Brad Atchison Vice President Cayenta | |||
Sign-off Signature | Date | ||
Julie Shervey Project Manager City of Portland | |||
Sign-off Signature | Date | ||
Dan Vizzini BES City of Portland | |||
Sign-off Signature | Date |
Revisions: | Author / Details | Date |
Created | John Yau | 13 December 2006 |
This Change Order is made a part of the License and Services Agreement for Customer Information System, dated January 28th, 2004 between Cayenta Canada Inc. (“Cayenta”) and City of Portland (“City”).
Contractual Changes
Document | Section | Impact |
Exhibit B Pricing Schedule | III | Add payment milestone and additional services amount |
Change Request
Additional services for the City of Portland, Clean River Project to expand the definition of Residential for the purposes of Clean River Rewards Application to include location status of Multi Family Residential where the number of dwellings is less than three. This change will be made on the Clean River Registration Website, the Interactive Voice Response unit, and the validation process on Cayenta Utilities. This is Portland issue PDX2388.
The additional Services are defined as follows,
✓ H. Abedini, Senior Development Consultant - 4 hours @ $150/hour for a total of $600. Modification and unit testing for Cayenta Utilities Clean River validation.
✓ E. Ewen, Senior Web Development Consultant - 4 hours @ $150/hour for a total of $600. Modification and unit testing of Clean River Reward web registration.
✓ Consultation and support for IVR Modifications - 2 hours @ $150/hour for a total of $300.
✓ Support for testing and production turnover and post installation support - 20 hours @ $150/hour for a total of $3,000.
Total cost of Services are fixed at $4,500
The rate is $150 per hour.
Payment Schedule2
Payment Schedule | Completion Date | Amount |
Live Operation | 4/10/2006 | $106,900.00 |
Extension to date of Live Operation | 4/10/2006 | $108,000.00 |
Cayenta Software due on Live Operation | 4/10/2006 | $400,000.00 |
Cayenta Software Maintenance & Support Fees | 4/10/2006 | $160,000.00 |
Delivery of CRIDP Review Prototype | 7/14/2006 | $ 75,000.00 |
On-site Transition Support Second Level (90 days) | 7/21/2006 | $318,000.00 |
Implementation of CRIDP Registration components | 8/18/2006 | $100,000.00 |
Implementation of other CRIDP components | 10/16/2006 | $175,000.00 |
On-site Transition Support – Close Off (180 days) | 10/16/2006 | $100,000.00 |
End of On-Site CRIDP support | 11/6/2006 | $ 69,760.00 |
ESTIMATED First Year of CRIDP Maintenance and Support | 11/6/2006 | $ 27,000.00 |
Additional Scope Items for Clean River Rewards | 11/30/2006 | $34,500.00 |
Clean River Rewards – Multi Family Residential Modification | 12/30/2006 | $4,500.00 |