ORDINANCE No. 180732
* Amend contract with Cayenta Canada to authorize customer information system improvements in support of Clean River Rewards (Ordinance; amend Contract No. 35151)
The City of Portland ordains:
Section 1. The Council finds:
1. On January 28, 2004, Council adopted Ordinance 178170, authorizing Contract 35151 with Cayenta Canada (Cayenta) for a replacement customer information and billing system (CIS) at a cost not to exceed $4,103,513.00.
2. Subsequent to approval of Contract No. 35151 (Ordinance 178170), the City’s Chief Administrative Officer (CAO) exercised his authority and approved five amendments (Numbers 1, 6, 7, 8 and 10), increasing the original Contract amount by not more than 10% ($410,351.30). The five CAO-authorized amendments increased the total Contract cost by $223,490.75
3. On February 16, 2005, Council adopted Ordinance 179070, extending the date of Live Operation to March 13, 2006 and adjusted future fixed fee payment dates to Cayenta for progress and completion of tasks and products to conform to the amended date of Live Operation. This amendment (No. 9) increased the total Contract cost by $126,000.
4. On April 12, 2006, Council adopted Ordinance 180064, authorizing system improvements to implement the Clean River Incentive and Discount Program (Clean River Rewards). This amendment (No. 11) increased the total Contract cost by $511,760.
5. On November 15, 2006, Council adopted Ordinance No. 180581, authorizing implementation of Electronic Bill Presentment and Payment. This amendment increased the total Contract cost by $78,400.
6. The following table summarizes the original Contract award and amendments authorized up to the filing of this Ordinance:
Orig. Contract 01/28/2004 $4,103,513.00
Amendment #1 11/16/2004 $8,965.75 Actuate Reporting Bundle
Amendment #6 04/27/2005 $87,000.00 17 additional Reports
Amendment #7 04/27/2005 $20,125.00 Data conversion proof of concept
Amendment #8 10/24/2005 $75,600.00 Third Party software maintenance
Amendment #9 03/06/2006 $126,000.00 30-day ext. to Live Operation date
Amendment #10 03/07/2006 $31,800.00 Storm Water Discount Discovery
Amendment #11 04/12/2006 $511,760.00 Clean River Incentive & Dis. Prog.
Amendment #12 11/15/2006 $78,400.00 Electronic Bill Presentment/Payment
$ 5,043,163.75 Total Current Contract Amount
7. The City successfully implemented Clean River Rewards on October 30, 2006. During the subsequent weeks, the City identified system improvements to increase the efficiency and effectiveness of the program. Cayenta identified the specific work to be performed in Change Orders 001 and 002 as set forth in Attachment A of this Ordinance.
8. The Revenue Bureau will manage Cayenta’s work to implement the system improvements authorized by this Contract amendment.
9. Cayenta will complete system improvements authorized by this Contract amendment for an additional fixed cost fee of $39,000, which will result in an amended total Contract amount not to exceed $5,082,163.75.
NOW, THEREFORE, the Council directs:
a. Contract 35151 is amended to increase the total fixed fee compensation to Cayenta by $39,000, which will result in an amended total contract amount not to exceed $5,082,163.75.
b. The Chief Administrative Officer is authorized to approve a contract amendment substantially in the form provided in Attachment A of this Ordinance.
Section 2. The Council declares that an emergency exists in order that there be no delay in implementing system improvements in support of Clean River Rewards; therefore, this Ordinance shall be in force and effect from and after its passage by the Council.
Passed by the Council, JANUARY 24, 2007 GARY BLACKMER
Auditor of the City of Portland
Mayor Tom Potter By /S/Susan Parsons
Office of Management and Finance Deputy
BACKING SHEET INFORMATION
AGENDA NO. 73-2007
ORDINANCE/RESOLUTION/COUNCIL DOCUMENT NO. 180732
COMMISSIONERS VOTED AS FOLLOWS: |
YEAS | NAYS | |
ADAMS | X | |
LEONARD | X |
|
SALTZMAN | X | |
STEN | X | |
POTTER | X |