ORDINANCE NO. 179889

Authorize price agreements with Crescent Electric Supply Company, Fastenal Company, Platt Electric Supply, Inc. and URS Electronics, Inc. for annual supply of Maintenance, Repair, Operations and Electrical Supplies (Ordinance).

Section 1. The Council finds:

1.  The Bureau of Purchases, through the City wide budget efficiencies effort, identified the potential for significant procurement savings through a strategic sourcing process.

2.  On May 5, 2004, the City Council passed Ordinance No 178377 authorizing the contract with Silver Oak Partners, Inc. d.b.a. Silver Oak Solutions for Phase I of the analysis of spending by the City for goods and services, assessing strategic sourcing opportunities and on September 8, 2004, the City Council passed Ordinance No.178737 for Phase II of the strategic sourcing project.

3.  At the time, ORS 279.015(2) authorized the City Council to exempt certain commodities from the strict competitive bidding requirements as outlined in that chapter, provided that the exemption would not encourage favoritism in the award nor substantially diminish competition and that it would result in substantial cost savings.

4.  On September 8, 2004, the City Council, acting as the local Contract Review Board, passed Ordinance No. 178738 that provided for class special procurement to allow for alternative procurement methods for strategic sourcing commodities. Uniforms and accessories were identified as one of the commodities that could help the City realize substantial savings over the life of the contract.

5.  A Request for Proposals was issued on February 2, 2005 and seven (7) responses were received on February 24, 2005. A selection committee comprising City staff as well as Silver Oak personnel reviewed and ranked the proposals from the responding firms. Multiple rounds of negotiations were held and the following respondents were rated the highest: Crescent Electric Supply Company, Fastenal Company, Platt Electric Supply, Inc and URS Electronics, Inc.

NOW, THEREFORE, the Council directs:

The Mayor and the City Auditor are hereby authorized to execute price agreements with Crescent Electric Company, Fastenal Company, Platt Electric Supply, Inc. and URS Electronics, Inc. in a form substantially in accordance with the price agreements attached hereto as Exhibit A to the original of this Ordinance, and by reference made a part hereof.

The Mayor and the Auditor are hereby authorized to draw and deliver checks payable to Crescent Electric Company, Fastenal Company, Platt Electric Supply, Inc. and URS Electronics, Inc. in accordance with the payment terms of the price agreement, when demand is presented and approved by the proper authorities.

BACKING SHEET INFORMATION

AGENDA NO. 68 95-2006

ACTION TAKEN:

JANUARY 18, 2006 PASSED TO SECOND READING JANUARY 25, 2006 9:30AM

ORDINANCE/RESOLUTION/COUNCIL DOCUMENT NO. 179889