RESOLUTION No. 36324

Declare City Council intent to cooperate and collaborate in administering City bureaus and offices, to reaffirm its commitment to implement the Bureau Innovation Project recommendations and to follow the protocols signed by all Council members in December 2004 (Resolution)

WHEREAS, the City Council has agreed to work transparently and collaboratively in creating a shared vision and citywide priorities, encouraging discussion and debate and then implementing those priorities as a unified Council; and

WHEREAS, the City Council has adopted a set of protocols to ensure communication and coordination in carrying out its legislative and administrative responsibilities that are essential to working successfully for the public interest. The protocols are contained in the December 2004 document signed by the City Council and are attached to this Resolution as Exhibit A; and

WHEREAS, the City Council and City bureau directors have committed to implementing the 20 recommendations of the Bureau Innovation Project, attached to this Resolution as Exhibit B, working in collaboration with City employees and citizen stakeholders to achieve their intended results; and

WHEREAS, the outcomes of the community visioning process, expected over the course of the next year, will further influence and refine the City's key priorities and inform a City strategic plan; and

WHEREAS, the Charter Review Commission, to begin its work October 1, 2005, will further influence the City's framework and may mandate additional changes to city structure and City Council responsibilities; and

WHEREAS, in making the assignments of City bureaus to commissioner portfolios, the Mayor has the expectation that the lead commissioner will work in collaboration with the community and the City Council in developing and implementing those policies; and

WHEREAS, for the purposes of policy direction, the City’s four infrastructure bureaus – the bureaus of Parks, Transportation, Water and Environmental Services -- will report to the City Council as a whole. These bureaus will report to the Council at least every two months, and will work among themselves and the Council to set the agendas around critical policy areas in advance of key decisions the Council will need to make. The day to day administrative functions will be carried out by the assigned Commissioner-in-charge; and

WHEREAS, by Executive Order, attached as Exhibit C and effective July 1, 2005, the Mayor assigns the City bureaus and liaison responsibilities to the City Commissioners with the full understanding that these assignments will be carried out in the spirit intended by this resolution and agreed upon by the full City Council;

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NOW THEREFORE BE IT RESOLVED, that the Mayor, City Commissioners and City Auditor recommit themselves to the protocols signed in December 2004 ensuring collaboration, transparency and accountability in order to actively implement the intent of this resolution; and

BE IT FURTHER RESOLVED, that the Mayor, City Council and City Auditor fully commit themselves, their staffs and the bureaus assigned within their portfolios to execute the goals and objectives identified in this resolution openly and in the spirit intended.

Mayor Potter

Commissioner Sam Adams

Commissioner Randy Leonard

Commissioner Dan Saltzman

Commissioner Erik Sten

June 29, 2005

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BACKING SHEET INFORMATION

AGENDA NO. 705-2005

ORDINANCE/RESOLUTION/COUNCIL DOCUMENT NO. 36324