Exhibit C
APPLICATION FOR FUNDS
2005
CITY OF PORTLAND
BUSINESS DISTRICT GRANT PROGRAM
Before filling out this form, it is very important for you to read the Criteria for Funding on pages 2 and 3 to be sure your proposal qualifies for funding consideration. Applications must be postmarked by October 29, 2005. to receive consideration by the Committee. Some proposals may require liability insurance. Committee recommendations are final.
Please type your answers concisely within the spaces provided.
Submit one completed original application form (pages 1-5), five additional copies, and a brief cover letter to
B.D.G. Program
% APNBA
PO Box 5123
Portland, OR 97208-5123
To arrange hand delivery to Southeast Uplift, 3534 SE Main St., call Nancy Chapin at 503-774-2832.
Be sure to keep a copy and the evaluation form for yourself!
Organization___________________________________________________________________
Address___________________________________________________________________________________
Chairperson of Governing Board_________________________Phone_______________Fax_____________
(if applicable)
Fiscal Agent_______________________________________________________________________________
Address (if different from above)_____________________________________________________________
Project Coordinator____________________________________ Phone______________Fax_____________
Alternate Contact______________________________________Phone_______________Fax_____________
Amount requested from the grant program: $____________
CITY OF PORTLAND
BUSINESS DISTRICT GRANT PROGRAM
CRITERIA FOR FUNDING
This is the description of the Business District Grant Program funded by the City of Portland and administered by the Alliance of Portland Neighborhood Business Associations (APNBA) in partnership with the Portland Development Commission (PDC), the Office of Neighborhood Involvement (ONI), and representatives from at least 2 Business District Associations. These organizations form the City’s Business District Team, which will make the grant funding decisions. A total of $22,500 is available for distribution.
I. PURPOSE OF THE PROGRAM
The purpose is to support Portland Business District Associations or groups of neighborhood businesses or organizations of neighborhood in implementing business vitality projects, which will have a positive long-term
impact on the area and can be completed within a short period of time.
Eligible uses are executing projects, which improve the marketing or physical qualities of the area. The emphasis will be on actual projects rather than organizing assistance. APNBA can give technical assistance for planning and organizing projects.
The program is designed to be complementary to the Portland Initiatives Program of the City’s BHCD. Matching funds may be secured from the BHCD in areas which are BHCD eligible.
II. PROGRAM CRITERIA
a. The project provides a long-term community benefit/improvement.
b. It should have support from organizations and/or property owners in surrounding areas. If there is
an existing BDA in the area of the proposed project, a letter of support is required.
c. The project can start within 60 days of funding and can/will be completed within six months. This means that you will have already completed the bidding process and ascertained whether the project is acceptable to other partners such as your insurance provider, the City of Portland, utility company, etc. prior to making the application.
d. Projects with tangible results will be preferred over planning and organizing projects.
e. There must be a match to the grant, particularly from businesses and business districts.
f. Must be consistent with existing city/community plans for the area.
g. If this project requires permission from an agency/ies or financial commitments from businesses as part of your match, please attach letter/s of support and/or a preliminary list of committed businesses.
h. The project is independently supportable and does not require on-going funding, particularly for staff
support.
i. Applicant is a private non-profit organization or has an adequate and stable fiscal agent arrangement.
j. Applicant is a business district association or is otherwise an appropriate organization to conduct the
activities in the application and has the ability to complete the project.
k. Other sources of funds are not readily available to support the project.
l. Maximum amount to be funded per applicant is $5000.00. If there are two projects that qualify in the
same BD the total that can be granted is $5000.00. Efficiency of grant use will be rated higher than
magnitude of expenditures.
III. PROGRAM PROCESS
a. Applicants may receive technical assistance from APNBA in preparing their application.
b. Applications are available from APNBA; contact The Support Group at 503-774-2832 or by e-mail at
c. Applications must be postmarked by October 29, 2004.
d. In City Bureau of Housing and Community Development-eligible areas, matching funds for the
project may be obtained from BHCD. Call 503-823-2375 for information as to eligibility.
e. Decisions will be made by an Adhoc Business District Grant Team comprised of representatives from the Alliance of Portland Neighborhood Business Associations (APNBA), Portland Development Commission (PDC), the Office of Neighborhood Involvement (ONI), and representatives from at least 2 Business District Associations. No appeal of decisions will be allowed.
IV. TIME FRAME FOR THE PROGRAM
1. Applications are due October 29, 2004.
2. Decisions will be made by December 15, 2004
3. Projects will receive funding on January 24, 2005.
PROPOSAL INFORMATION
1. Briefly describe the project for which you are requesting funds.
2. Describe why this project was selected. How will the community benefit from your project? Explain below:
3. Describe how your proposal meets one or more of the program criteria on pages 2 and 3. . Priority will be given to projects that best meet the criteria and which offer benefits to the area closest to the applicant’s impact area.
4. a. Project Period (estimated number of months to complete)__________________________________
Beginning date______________________________
Completion date_____________________________
b. Geographic area to be served by project (must be within the City of Portland.)
5a. Amount requested from the City of Portland Business District Association Grant
Program $____________________.
b. Matching Funds/in-kind $___________________.*
Please list sources of support for the project matching funds in the budget question (5c: To establish the
value of volunteer time used for the project volunteer hours are calculated at $30.00/hour x the number
of hours of donated service. Rates for skilled labor and professional services need to be established per
job. (For example: If an attorney helps with a planting, than you can only use $30.00/hour, however, if
she/he provides legal services than you may use the normal professional rate.)) These figures can be
used as part of the “local match”.
c. Total Proposed Budget
(Explain how grant funds and your match will be expended. Please break out by
program operations/administration/personnel, if applicable, and by physical project expenses.)
Proposed Income and source Proposed project expenses (be specific)
Grant Request $_________
In-kind services*
Total: $_________
Other Resources*
Total: $_________
Total Proposed Budget $_________
*Please break out by item
8. Are there other community resources you will use in this project? If so, how will you use them?
(Please attach letters of support required in order to complete the project. See Iig, page 2.)
2005 CITY OF PORTLAND
BUSINESS DISTRICT GRANT PROGRAM
PROJECT EVALUATION FORM
You will be expected to return this document by July 31st, 2005. Please be sure to pass the form on and notify APNBA if the contact person changers. Phone: 503-774-2832, Fax: 503-788-0412
NAME OF APPLICANT/GRANTEE___________________________________________________________
CURRENT CONTACT PERSON_______________________PHONE_______________FAX_____________
PROJECT FOR WHICH FUNDS WERE GRANTED______________________________________________
SPECIFIC ADDRESS OR RANGE OF ADDRESSES FOR THE PROJECT____________________________
__________________________________________________________________________________________
PLEASE ENCLOSE A PHOTO OR SLIDE OR BOTH. Note location/s: ______________________________
AMOUNT GRANTED $_____________ How it was spent? ___________________________________
_________________________________________________________________________________________
IN-KIND AMOUNT $___________________ (Cash, donation and volunteer time.)
When was the project completed? ______________________________________________________________
If it is not completed yet, what is expected date of completion? _______________________________________
(If not completed, please send this form in for our files and send the form in again upon completion, whichever comes first.)
If completed, please tell us what you think the project has accomplished for the business district.
Please list the organizations, companies, contact names and numbers that you worked with to bring this project to fruition. (ie the sign maker, banner company, banner hangers, kiosk designer, school, city agency staff, etc.)
Do you have any other comments for the committee, APNBA, or posterity?