MEMORANDUM

DATE:    January 21, 2005

TO:    Tom Potter

Mayor and Commissioner in Charge

VIA:    Ron Bergman

   Bureau of General Services

FROM:  Bruce Cross

   Bureau of General Services

SUBJECT:  Authorize Acquisition of vehicles for use by City Bureaus

The CityFleet Division of the Bureau of General Services requests the review by Council of the acquisition of vehicles for various bureaus. This request is in accordance with the process (Resolution No. 35960) to ensure a final review by Council before adding vehicles, upgrading, or leases beyond six months.

CityFleet has reviewed and assessed the requirements and appropriateness of the vehicles listed in the attached ordinance. Bureau requests, and CityFleet recommendations, are included with the exhibit in the ordinance.

LEASES/RENTALS

•  Maintenance  $21,021

o  (1) Backhoe

UPGRADES

•  Maintenance           $4,628

o  (4) ¾ Ton Pickups

•  Transporatation System Management   $17,000  

o  (1) Flatbed Dump Truck

•  Water  $100,900

o  (1) ¾ Ton Utility Pickup

o  (1) Service Truck      

NEW ADDITIONS/PURCHASE

•  Maintenance  $23,709

o  (1) ¾ Ton Pickup

•  Police  $17,100

o  (6) Used Motorcycles

o  (1) Enclosed Trailer

•  Water  $641,764  

o  (2) Service Trucks

o  (1) Mini Pickup

o  (2) Backhoes

o  (2) 5/6 Yard Dump Trucks

o  (2) Equipment Trailers

 Total  $826,122

Approval of the attached ordinance would authorize CityFleet to proceed with the recommendations upon completion of any necessary budgetary actions.

Thank you.

DATE: JANUARY 21, 2005

TO:  MAYOR TOM POTTER

FROM: BUREAU OF GENERAL SERVICES

CITYFLEET

BRUCE CROSS, MANAGER

RE: Authorize acquisition of vehicles for use by City bureaus

1. INTENDED THURSDAY FILING DATE: FEBRUARY 10, 2005  

2. REQUESTED COUNCIL AGENDA DATE: FEBRUARY 16, 2005

3. CONTACT NAME & NUMBER: RON BERGMAN, BGS DIRECTOR (x3-6828)

4. PLACE ON: _X_CONSENT ____ REGULAR

5. BUDGET IMPACT STATEMENT ATTACHED: _X_Y ____N ____N/A

6. (3) 0RIGINAL COPIES OF CONTRACTS APPROVED AS TO FORM BY CITY ATTORNEY

ATTACHED: ___Yes ____No __X__N/A

7.  BACKGROUND/ANALYSIS

Include:

-history of project - N/A

   -legal issues – N/A

   -controversial issues – N/A

-citizen participation - N/A

-link to current city policies – Resolution No. 35960

-other governmental participation – N/A

8.  FINANCIAL IMPACT

The cost of purchasing/leasing the vehicles in this ordinance is $826,122. There are nine types of vehicles being acquired in this ordinance and they each have their own financing methods.

See Attached Financial Impact Statement

9.  RECOMMENDATION/ACTION REQUESTED

CityFleet recommends approval. CityFleet has reviewed and assessed the requirements and appropriateness of the vehicles listed in the attached ordinance. Bureau requests, and CityFleet recommendations, are included with the exhibits in the ordinance.