CFDA#14.218

CFDA#14.239

EXHIBIT A

CITY CONTRACT NO.  COUNTY CONTRACT NO.

OMNIBUS CONTRACT BETWEEN

CITY OF PORTLAND, BUREAU OF HOUSING AND COMMUNITY DEVELOPMENT

AND

MULTNOMAH COUNTY OFFICE OF SCHOOL AND COMMUNITY PARTNERSHIPS

This contract for services (CONTRACT) is between the CITY OF PORTLAND, acting through its BUREAU OF HOUSING AND COMMUNITY DEVELOPMENT (CITY) and MULTNOMAH COUNTY, acting through its OFFICE OF SCHOOL AND COMMUNITY PARTNERSHIPS (COUNTY)(Subrecipient).

This Contract consists of the following sections:

Part A:    Contract                Page 1

Table A: Contracted Service Programs            Page 2

Part B:  General Terms and Conditions          Page 3

Exhibits: Program Descriptions              Page 10

PART A: CONTRACT CONTRACT

1.  DESCRIPTION OF SERVICES: County will provide the services included in Table A: Contracted Service Programs, and the related Exhibits.

2.  COMPENSATION: City shall pay County quarterly for provision of services, upon receipt of invoice documenting expenditures and a service report for each program included in this Contract, as described in the Exhibits. Total compensation under this Contract shall not exceed ONE MILLION FIVE HUNDRED SIXTY EIGHT THOUSAND EIGHT HUNDRED FORTY FIVE ($1,568,845) DOLLARS.

3.  TERM: County's services will begin on July 1, 2004, and terminate when completed, but no later than June 30, 2005.

In witness whereof, the parties hereto have caused this Contract to be executed by their authorized officers.

MULTNOMAH COUNTY, OREGON      CITY OF PORTLAND

BY                    BY    

Lolenzo Poe, Director,       Date  Commissioner Erik Sten  Date

Office of Schools and Community Partnerships    Commissioner of Public Works    

BY  

Diane Linn, Multnomah County Chair    Date

REVIEWED:                APPROVED AS TO FORM:

___________________________________  _______

County Counsel for

Multnomah County, Oregon     Date

By  By    

     Date    Linda Meng, City Attorney     Date

TABLE A: CONTRACTED SERVICE PROGRAMS

CONTRACT #:

         TOTAL: $1,568,845

PART B: GENERAL TERMS AND CONDITIONS

A.  TERMINATION FOR CAUSE. In accordance with 24 CFR 85.43, if, through any cause, the Subrecipient shall fail to fulfill in timely and proper manner his/her obligations under this Contract, or if the Subrecipient shall violate any of the covenants, agreements, or stipulations of this Contract, the City may avail itself of such remedies as cited in 24 CFR 85.43 by giving written notice to the Subrecipient of such action and specifying the effective date thereof at least 30 days before the effective date of such action. In such event, all finished or unfinished documents, data, studies, and reports prepared by the Subrecipient under this Contract shall, at the option of the City, become the property of the City and the Subrecipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents.

Notwithstanding the above, the Subrecipient shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Contract by the Subrecipient, and the City may withhold any payments to the Subrecipient for the purpose of setoff until such time as the exact amount of damages due the City from the Subrecipient is determined.

B.  TERMINATION FOR CONVENIENCE. In accordance with 24 CFR 85.44, the City and Subrecipient may terminate this contract at any time by mutual written agreement. If the Contract is terminated by the City as provided herein, the Subrecipient will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of the Subrecipient covered by this Contract less payments of compensation previously made.

C.  ENFORCEMENT AND REMEDIES. In the event of termination under section A hereof by the City due to a breach by the Subrecipient, then the City may complete the work either itself or by agreement with another subrecipient, or by a combination thereof. In the event the cost of completing the work exceeds the amount actually paid to the Subrecipient hereunder plus the remaining unpaid balance of the compensation provided herein, then the Subrecipient shall pay to the City the amount of excess. Allowable costs shall be determined in accordance with 24 CFR 85.43(c).

The remedies provided to the City under sections A and C hereof for a breach by the Subrecipient shall not be exclusive. The City also shall be entitled to any other equitable and legal remedies that are available.

In the event of breach of this contract by the City, then the Subrecipient's remedy shall be limited to termination of the contract and receipt of payment as provided in section B hereof.

In the event of termination under Section A, the City shall provide the Subrecipient an opportunity for an administrative appeal to the Bureau Director.

D.  CHANGES. The City or Subrecipient may, from time to time, request changes in writing in the scope of services or terms and conditions hereunder. Such changes, including any increase or decrease in the amount of the Subrecipient's compensation, shall be incorporated in written amendments to this contract. Changes to the scope of work, budget line items, timing, reporting, or performance measures may be approved by the Project Manager.

Significant changes to the scope of work, performance measures, or compensation, unless the total contract after amendment is less than $100,000, must be approved by ordinance of the City Council. Compensation changes in which the total contract is less than $100,000 may be approved by the Bureau Director.

E.  NON-DISCRIMINATION. During the performance of this Contract, the Subrecipient agrees as follows:

1.  The Subrecipient will comply with the non-discrimination provisions of Title VI of the Civil Rights Act of 1964 (24 CFR 1), Fair Housing Act (24 CFR 100), and Executive Order 11063 (24 CFR 107).

2.  The Subrecipient will comply with prohibitions against discrimination on the basis of age under Section 109 of the Act as well as the Age Discrimination Act of 1975 (24 CFR 146), and the prohibitions against discrimination against otherwise qualified individuals with handicaps under Section 109 as well as section 504 of the Rehabilitation Act of 1973 (24 CFR 8).

3.  The Subrecipient will comply with the equal employment and affirmative action requirements of Executive Order 11246, as amended by Order 12086 (41 CFR 60).

4.  The Subrecipient will comply with the equal employment and non-discrimination requirements of Portland City Code Sections 3.100.005 (City Policies Relating to Equal Employment Opportunity, Affirmative Action and Civil Rights), 3.100.042 (Certification of Contractors), and Chapter 23 – Civil Rights.

5.  Subrecipient will comply with the Americans with Disabilities Act (42 USC 12131, 47 USC 155, 201, 218 and 225), which provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodation, state and local government services and telecommunications. The Act also requires the removal of architectural and communication barriers that are structural in nature in existing facilities. For HOME funded projects, the Subrecipient will also comply with affirmative marketing policy and outreach to minorities and women and to entities owned by minorities and women per 24 CFR 92.351, if the funds will be used for housing containing 5 or more assisted units.

F.  SECTION 3: The Subrecipient will comply with the training and employment guidelines of Section 3 of the Housing and Urban Development Act of 1968, as amended (12U.S.C. 1701a), and regulations pursuant thereto (24 CFR Part 135).

G.  ACCESS TO RECORDS. The City, HUD, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, general organizational and administrative information, documents, papers, and records of the Subrecipient which are directly pertinent to this contract, for the purpose of making audit or monitoring, examination, excerpts, and transcriptions. All required records must be maintained by the Subrecipient for four years after the City makes final payments and all other pending matters are closed.

H.  MAINTENANCE OF RECORDS. The Subrecipient shall maintain fiscal records on a current basis to support its billings to the City. The Subrecipient shall retain fiscal as well as all records relating to program management and operation, program beneficiaries, demographics and eligibility for inspection, audit, and copying for four years from the date of completion or termination of this contract. The City or its authorized representative shall have the authority to inspect, audit, and copy on reasonable notice and from time to time any records of the Subrecipient regarding its billings or its work here under.

I.  AUDIT OF PAYMENTS. The City, either directly or through a designated representative, may audit the records of the Subrecipient at any time during the four-year period established by Section H above.

If an audit discloses that payments to the Subrecipient were in excess of the amount to which the Subrecipient was entitled, then the Subrecipient shall repay the amount of the excess to City.

J.  INDEMNIFICATION. The Subrecipient shall hold harmless, defend, and indemnify the City and the City's officers, agents and employees against all claims, demands, actions, and suits (including all attorney fees and costs) brought against any of them arising from the Subrecipient's work or any subcontractor's work under this contract.

K.  LIABILITY INSURANCE.

(a) The Subrecipient shall maintain public liability and property damage insurance that protects the Subrecipient and the City and its officers, agents, and employees from any and all claims, demands, actions, and suits for damage to property or personal injury, including death, arising from the Subrecipient's work under this contract. The insurance shall provide coverage for not less than $200,000 for personal injury to each person, $500,000 for each occurrence, and $500,000 for each occurrence involving property damages; or a single limit policy of not less than $500,000 covering all claims per occurrence. The limits of the insurance shall be subject to statutory changes as to maximum limits of liability imposed on municipalities of the state of Oregon during the term of the agreement. The insurance shall be without prejudice to coverage otherwise existing and shall name as additional insureds the City and its officers, agents, and employees. Notwithstanding the naming of additional insureds, the insurance shall protect each insured in the same manner as though a separate policy had been issued to each, but nothing herein shall operate to increase the insurer's liability as set forth elsewhere in the policy beyond the amount or amounts for which the insurer would have been liable if only one person or interest had been named as insured. The coverage must apply as to claims between insureds on the policy. The insurance shall provide that it shall not terminate or be canceled without 30 days written notice first being given to the City Auditor. If the insurance is canceled or terminated prior to completion of the contract, the Subrecipient shall provide a new policy with the same terms. The Subrecipient agrees to maintain continuous, uninterrupted coverage for the duration of the contract. The insurance shall include coverage for any damages or injuries arising out of the use of automobiles or other motor vehicles by the Subrecipient.

(b) The Subrecipient shall maintain on file with the City Auditor a certificate of insurance certifying the coverage required under subsection (a). The adequacy of the insurance shall be subject to the approval of the City Attorney. Failure to maintain liability insurance shall be cause for immediate termination of this agreement by the City.

In lieu of filing the certificate of insurance required herein, the Subrecipient shall furnish a declaration that the Subrecipient is self-insured for public liability and property damage for a minimum of the amounts set forth in ORS 30.270.

L.  WORKERS' COMPENSATION INSURANCE.

(a) The Subrecipient, its subcontracts, if any, and all employers working under this Contract are subject employers under the Oregon Worker's compensation law and shall comply with ORS 656.017, which requires them to provide worker's compensation coverage for all their subject workers. A certificate of insurance, or copy thereof, shall be attached to this Contract and shall be incorporated herein and made a term and part of this Contract. The Subrecipient further agrees to maintain worker's compensation insurance coverage for the duration of this Contract.

(b) In the event the Subrecipient's worker's compensation insurance coverage is due to expire during the term of this Contract, the Subrecipient agrees to timely renew its insurance, either as a carrier-insured employer or a self-insured employer as provided by Chapter 656 of the Oregon Revised Statutes, before its expiration, and the Subrecipient agrees to provide the City of Portland such further certification of worker's compensation insurance as renewals of said insurance occur.

(c) If the Subrecipient believes itself to be exempt from the worker's compensation insurance coverage requirement of (a) of this subsection, the Subrecipient agrees to accurately complete the City of Portland's Questionnaire for Worker's Compensation Insurance and Qualification as an Independent Contractor prior to commencing work under this Contract. In this case, the Questionnaire shall be attached to this Contract and shall be incorporated herein and made a term and part of this Contract. Any misrepresentation of information on the Questionnaire by the Subrecipient shall constitute a breach of this Contract. In the event of breach pursuant to this subsection, City may terminate the Contract immediately and the notice requirement contained in Section A, TERMINATION FOR CAUSE, hereof shall not apply.

M.  SUBCONTRACTING AND ASSIGNMENT. The Subrecipient shall not sub-contract its work under this contract, in whole or in part, without the written approval of the City. The Subrecipient shall require any approved subcontractor to agree, as to the portion subcontracted, to fulfill all obligations of the Subrecipient as specified in this contract. Notwithstanding City approval of a subcontractor, the Subrecipient shall remain obligated for full performance hereunder, and the City shall incur no obligation other than its obligations to the Subrecipient hereunder. The Subrecipient agrees that if subcontractors are employed in the performance of this contract, the Subrecipient and its subcontractors are subject to the requirements and sanctions of ORS Chapter 656, Workers' Compensation. The Subrecipient shall not assign this contract in whole or in part or any right or obligation hereunder, without prior written approval of the City.

The subcontractor shall be responsible for adhering to all regulations cited within this contract.

If Subrecipient provides CDBG or HOME funds to for-profit owners or developers, non-profit owners or developers, subrecipients, homeowners, homebuyers, tenants receiving tenant-based rental assistance or contractors, the Subrecipient must have a written agreement that meets the requirements of 24 CFR 570.503(b) or 92.504(c), respectively.

N.  INDEPENDENT CONTRACTOR STATUS. The Subrecipient is engaged as an independent contractor and will be responsible for any federal, state, or local taxes and fees applicable to payments hereunder.

The Subrecipient and its subcontractors and employees are not employees of the City and are not eligible for any benefits through the City, including without limitation, federal social security, health benefits, workers' compensation, unemployment compensation, and retirement benefits.

O.  CONFLICTS OF INTEREST. Per 24 CFR 92.356 and/or 24 CFR 570.611, no City officer or employee, during his or her tenure or for one year thereafter, shall have any interest, direct or indirect, in this contract or the proceeds thereof. No board of directors member or employee of the Subrecipient, during his or her tenure or for one year thereafter, shall have any interest, direct or indirect, in this contract or the proceeds thereof. No City officer or employee who participated in the award of this contract shall be employed by the Subrecipient during the period of this contract.

The Subrecipient shall also comply with the provisions of 24 CFR 84.42 and/or 85.36(b)(3), which require that a written Code of Standards of Conduct be maintained by the agency, as it relates to the performance of employees engaged in the award and administration of contracts.

P.  CONTRACT ADMINISTRATION, 24 CFR 570.502(b). The Subrecipient shall comply with the applicable provisions of OMB Circular Nos. A-122, A-21, A-133 and A-110 as described by 24 CFR 570.502(b) and 570.610.

Q.  OREGON LAWS AND FORUM. This contract shall be construed according to the laws of the State of Oregon.

Any litigation between the City and the Subrecipient arising under this contract or out of work performed under this contract shall occur, if in the state courts, in the Multnomah County court having jurisdiction thereof, and if in the federal courts, in the United States District Court for the State of Oregon.

R.  AVAILABILITY OF FUNDS. It is understood by all parties to this contract that the funds used to pay for services provided herein are provided to the City through a grant from the U.S. Department of Housing and Urban Development. In the event that funding is reduced, recaptured, or otherwise made unavailable to the City as a result of federal action, the City reserves the right to terminate the contract as provided under Section B hereof, or change the scope of services as provided under Section D hereof.

S.  PROGRAM INCOME/PERSONAL PROPERTY. For Community Development Block Grant-funded projects, the Subrecipient shall comply with provisions of 24 CFR 570.504 regarding program income. Program income shall be retained by the Subrecipient provided that it shall be used only for those activities identified in the Scope of Services, and shall be subject to all provisions of this contract.

T.  COMPLIANCE WITH LAWS. In connection with its activities under this contract, the Subrecipient shall comply with all applicable federal, state, and local laws and regulations. For Community Development Block Grant-funded projects, the Subrecipient shall carry out its activities in compliance with 24 CFR 570 Subpart K, excepting the responsibilities identified in 24 CFR 570.604 and 570.612. For McKinney-Vento Supportive Housing Program funded projects, Subrecipient shall carry out its activities in compliance with 24 CFR 583. For McKinney-Vento Emergency Shelter Grant funded projects, Subrecipient shall carry out its activities in compliance with 24 CFR 576.

In the event that the Subrecipient provides goods or services to the City in the aggregate in excess of $2,500 per fiscal year, the Subrecipient agrees it has certified with the City's Equal Employment Opportunity certification process.

U.  PROGRAM AND FISCAL MONITORING. The City through the Bureau of Housing and Community Development shall monitor on a regular basis to assure contract compliance. Such monitoring may include, but are not limited to, on site visits, telephone interviews, and review of required reports and will cover both programmatic and fiscal aspects of the contract. The frequency and level of monitoring will be determined by the City Project Manager.

V.  EXPIRATION/REVERSION OF ASSETS. For Community Development Block Grant-funded projects, the Subrecipient shall comply with the Reversion of Assets provision of 24 CFR 570.503 (b)(8).

For Emergency Shelter Grant funded projects, the Subrecipient shall transfer to the City any ESG funds on hand at the time of expiration and any accounts receivable attributable to the use of ESG funds. Any real property under the Subrecipient's control that was acquired or improved in whole or in part with ESG funds in excess of $25,000 shall be disposed of in a manner which results in the City being reimbursed in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non-ESG funds for acquisition of, or improvement to, the property. Such reimbursement is not required after a five-year period after expiration of this Contract.

The Subrecipient shall require that the language of this certification be included in the award documents at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative Contract) and that all subcontractors shall certify and disclose accordingly.

W.  RELOCATION, ACQUISITION AND DISPLACEMENT. The Subrecipient agrees to comply with 24 CFR 570.606, 574.630 or 576.80 relating to the acquisition and disposition of all real property utilizing grant funds, and to the displacement of persons, businesses, non-profit organizations and farms occurring as a direct result of any acquisition of real property utilizing grant funds. The Subrecipient agrees to comply with applicable City of Portland ordinances, resolutions and policies concerning displacement of individuals from their residences.

X.  PROGRAM ACCESS BY THE DISABLED. The Subrecipient shall, to the maximum feasible extent, follow the Bureau of Housing and Community Development's guidelines on ensuring interested persons can reasonably obtain information about, and access to, HUD-funded activities.

Y.  SEVERABILITY. If any provision of this Contract is found to be illegal or unenforceable, this Contract nevertheless shall remain in full force and effect and the provision shall be stricken.

Z.  INTEGRATION. This Contract contains the entire agreement between the City and the Subrecipient and supercedes all prior written or oral discussions or agreements.

AA.  LABOR STANDARDS. The Subrecipient agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours, the Safety Standards Act, the Copeland "Anti-Kickback" Act (40 U.S.C 276, 327-333) and all other applicable federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this contract. The Subrecipient shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the City of Portland for review upon request.

The Subrecipient agrees that, except with respect to the rehabilitation or construction of residential property designed for residential use for less than eight (8) households, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair of any building or work financed in whole or in part with assistance provided under this contract, shall comply with federal requirements adopted by the City of Portland pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR, Parts 3, 15 and 7 governing the payment of wages and ratio of apprentices and trainees to journeymen; provided, that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve the Subrecipient of its obligation, if any, to require payment of the higher wage. The Subrecipient shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph, for such contracts in excess of $100,000.

BB.  FLOOD DISASTER PROTECTION. The Subrecipient agrees to comply with the requirements of the Flood Disaster Protection Act of 1973 (P.L.-2234) in regard to the sale, lease or other transfer of land acquired, cleared or improved under the terms of this contract, as it may apply to the provisions of this contract.

CC.  LEAD-BASED PAINT. The Subrecipient agrees that any construction or rehabilitation of residential structure with assistance provided under this contract shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.608, 574.635 and 24 CFR Part 35, and in particular Sub-Part B thereof. Such regulations pertain to all HUD-assisted housing and require that all owners, prospective owners, and tenants or properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning.

DD.  FUND-RAISING. City-funded dollars may be used to cover expenses directly related to the contracted project. Costs associated with general agency fund-raising activities are not eligible. No Emergency Shelter Grant (ESG) fund dollars may be sued to cover expenses associated with general agency fund raising activities not directly related to ESG-funded projects.

EE.  PUBLICITY. Publicity regarding the project shall note participation of the City through the Bureau of Housing and Community Development.

FF.  LOBBYING. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Subrecipient shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

The Subrecipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreement) and that all Subcontractors shall certify and disclose accordingly.

GG.  CHURCH/STATE. The Subrecipient agrees to comply with the applicable provisions of 24 CFR 570.200(j) or 24 CFR 576.22 regarding the use of federal funds by religious organizations.

HH.  INDEPENDENT FINANCIAL AUDITS/REVIEWS. Any subrecipient receiving $500,000 or more in federal funds, from all sources, in any program year is required to obtain an independent audit of the federally funded program(s), in compliance with federal OMB Circular A-133. Two copies of the audit will be submitted to the designated City Project Manager within 30 days of its completion.

II.  DRUG-FREE WORKPLACE. The Subrecipient will maintain a drug-free workplace in conformance with 24 CFR part 24, subpart F.

JJ.  ENVIRONMENTAL REVIEW. Subrecipient must comply with the requirements of the National Environmental Policy Act of 1959 [24 CFR Part 58]. No funds may be committed and no work may be carried out on any project until the environmental review is complete and a Release of Funds is issued by HUD, if applicable.

KK.  CONTRACT ADMINISTRATION. If Subrecipient is a public agency, must also comply with the provisions of OMB Circulars A-87 (Cost Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments).

LL.  DEBARRED, SUSPENDED OR INELIGIBLE CONTRACTORS. Federal funds may not be used to directly or indirectly employ, award contracts to or otherwise engage the services of any contractor or subrecipient during any period of debarment, suspension or placement of ineligibility status [24 CFR Part 24]. Contractors and subrecipients are responsible for checking the Federal publications that list debarred, suspended and ineligible contractors to assure compliance.

MM.  SMALL AND MINORITY FIRMS, WOMEN’S BUSINESS ENTERPRISES AND LABOR SURPLUS AREA FIRMS. Contractors and subrecipients must comply with the requirements of Executive Orders 1162, 12432 and 12138 and 24 CFR 85.36(e), which require that contractors and subrecipients take all necessary affirmative steps to assure that minority firms, women’s business enterprises, and labor surplus area firms are used when possible. Such affirmative steps would include: (i) placing qualified small and women’s business enterprises on solicitation lists; (ii) assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources; (iii) dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises; (iv) establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women’s business enterprises; (v) using the services and assistance of the Small Business Administration, and the Minority Business Development Agency of the Department of Commerce; and (vi) requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed above.

EXHIBIT A

JANUS YOUTH: CDBG FUNDED

HOMELESS PROGRAMS: NIGHT YOUTH SHELTER

I.  AUTHORITY

The provision of services and housing options, including emergency shelter, is a major goal of the City of Portland and part of the City of Portland Consolidated Plan. The City has $203,841 in Community Development Block Grant (CDBG) funds that can be used for shelter and support services for persons who are homeless. Multnomah County, through its Office of School and Community Partnerships, administers a variety of housing and service programs for persons who are homeless. The City and the County, through their jointly appointed citizen oversight committee - the Housing and Community Development Commission - agree to cooperatively develop and maintain services and housing for persons who are homeless.

II.  SCOPE OF SERVICES

County will oversee the delivery of housing and services for homeless youth by the Janus Youth at Streetlight Program Shelter (820 SW Oak).

The County shall contract with Janus Youth to provide safe and sanitary 24 -hour shelter for 30 youth per night, for an average length of stay of four months. Youth will be assessed and case managed by partner providers in the continuum; they will be expected to attend day-time activities focused on skill-building and stability to ready them for the transition to more independent living situations. The shelter will encourage youth participation in the programs and support the service coordination functions. Youth will participate in self-governance of the shelter.

III. PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on the achievement of the following levels of service (outputs) during the period of this Contract:

②  Janus Youth will provide shelter for approximately 250 youth (unduplicated count)

②  All youth staying in the shelter will be active in governing the shelter

②  Shelter capacity will be at 90% or more at all times

B.  SUBRECIPIENT will track and report on the achievement of the following accomplishments during the period of this Contract.

②  100% of youth residing in short term shelter will participate in case management service coordination at NAFY and Outside In

②  70% of all youth served will leave the shelter for safe, stable housing, which includes transitional and independent housing in the continuum as well as other stable housing in the community

IV.  REPORTING REQUIREMENTS

A.  Subcontractor Plans and Outcomes: County will provide the City with subcontractor service plans and outcome performance goals upon execution of the annual subcontracts pursuant to this Exhibit.

B.  Quarterly Reports: Except as provided by subsection C. below, County will provide the City with quarterly performance within thirty (30) days from the end of each quarter. Quarterly reports shall include: 1) expenditures by the subcontractor; 2) number of clients (unduplicated) served; 3) number of shelter nights provided; 4) performance and narrative data related to Section III and 5) ethnic and racial data.

C.  Final Reports: County shall submit a final report as its fourth quarter report. The final report shall include:

1.  Year-end expenditures by the subcontractor

2.  Year-end performance assessments

3.  Number of individuals served

4.  Client demographics including ethnicity, and sex of all recipients of services

5.  Number of individuals in case management

6.  Performance data related to section III

7.  Narrative outlining program accomplishments, issues, and programmatic changes or improvements during the contract year

D.  Reporting format will substantively resemble tables A-1 and A-2 to include all required information and data for quarterly and final reports. A brief narrative shall be included for each quarter.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  The SUBRECIPIENT will be compensated for the above described services. The payment shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to perform the work and service.

B.  No funds under this Contract may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into Contracts without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, pro-rated to reflect the use of said equipment by CITY-funded programs.

C.  It is agreed that total compensation under this Contract shall not exceed TWO HUNDRED AND THREE THOUSAND, EIGHT HUNDRED AND FORTY-ONE DOLLARS ($203,841) of CDBG funds.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Liora Berry, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this Contract as provided herein, and to carry out all other CITY actions referred to herein.

TABLE A-1

Project Report for Multnomah County – Homeless Youth System – Janus Short Term Shelter

BENEFICIARY DATA

Reporting Period From: ____________ To: ____________

Unduplicated Demographic Information

1. Gender

2. Race

3. Age

4. Other Characteristics (may be more than one category for an individual)

*Totals Should Equal

TABLE A-2

Project Report for Multnomah County – Homeless Youth System – Janus Short Term Shelter

Outcome and Reporting Data

Reporting Period From: ____________ To: ____________

Narrative:

On a separate page, please include as applicable:

▪  How youth are involved in governing shelter

▪  Information on the #’s and reasons (by category) for all youth dismissed from shelter

▪  Information on youth transitioning into longer term or permanent housing

▪  Updates and information on program changes that affect continuum of Homeless Youth Services

▪  Activities that show increase in coordination with other homeless and mainstream services systems

▪  Requests for technical assistance or other support requests

▪  Data and information from Crosswalk system or provider reports are welcome.

EXHIBIT B

OUTSIDE IN and NEW AVENUES FOR YOUTH: GENERAL FUNDS

HOMELESS PROGRAMS: YOUTH TRANSITIONAL HOUSNG

I.  AUTHORITY

The provision of services and housing options, including youth transitional housing and youth independent housing, is a major goal of the City of Portland and part of the City of Portland Consolidated Plan. The City has $638,421 in General Funds that can be used for such efforts. Multnomah County, through its Office of School and Community Partnerships, administers a variety of housing and service programs for persons who are homeless. The City and the County, through their jointly appointed citizen oversight committee - the Housing and Community Development Commission - agree to cooperatively develop and maintain services and housing for persons who are homeless.

II.  SCOPE OF SERVICES

County will oversee the delivery of transitional and independent housing for homeless youth by Outside In and New Avenues for Youth. The transitional housing services are group living arrangements for youth who need supervised, supportive living environments to become fully independent. All residents are case managed by the service coordination programs and length of stay may be up to two years. The independent housing consists of facility-based and scattered site options with individual apartments leased either by an agency and made available to the youth, or by the youth with rent subsidies through the contracted agency. The apartments are supervised, all youth residents participate in case management services and length of stay may be up to two years. Overall, there is more independence in the independent housing component than in the group model transitional housing. It is expected that youth will be ready to move into permanent housing when they move from their independent housing unit.

City General funds totaling $319,210.50 are available to pay for the delivery of transitional housing by New Avenues for Youth and City General funds totaling $319,210.50 are available to pay for the delivery of transitional housing and independent housing by Outside In.

Beginning on July 1, 2004, service coordination for youth in transitional housing will be divided into two tracks: education and employment. One agency will provide education related services and the other will focus primarily on employment.

The County shall work with the agencies to achieve the following performance and outcome goals:

III. PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on the achievement of the following levels of service (outputs) during the period of this Contract:

②  Service Coordination agencies will each provide transitional and independent housing for 25 homeless youth (unduplicated count) for a total of 50 youth.

②  Outside In will maintain 10 units of transitional housing (3,518 bed nights).

②  Outside In will provide 7 scattered site supervised independent housing units throughout the year.

②  New Avenues for Youth will maintain and provide 14 beds of safe and clean transitional housing for homeless youth.

②  Case managers will maintain a 20 client case load 85% of the time

B.  SUBRECIPIENT will track and report on the achievement of the following accomplishments during the period of this Contract.

②  65% of all youth who complete the program will move into stable housing

②  65% of all youth who exit program to permanent housing (to a known location) will sustain permanent housing 6 months after placement.

In addition, Subrecepient will begin tracking the number and percentage of all youth who move directly into permanent housing and who sustain permanent housing 12 months after placement, with the expectation that outcome goals will be developed for the 05-06 contract year.

IV.  REPORTING REQUIREMENTS

A.  Subcontractor Plans and Outcomes: County will provide the City with subcontractor service plans and outcome performance goals upon execution of the annual subcontracts pursuant to this Exhibit.

B.  Quarterly Reports: Except as provided by subsection C. below, County will provide the City with quarterly performance within thirty (30) days from the end of each quarter. Quarterly reports shall include: 1) expenditures by the subcontractor; 2) number of clients (unduplicated) served; 3) number of shelter nights provided; and 4) ethnic and racial data.

C.  Final Reports: County shall submit a final report as its fourth quarter report. The final report shall include:

1.  Year-end expenditures by the subcontractor

2.  Year-end performance assessments

3.  Number of individuals served

4.  Client demographics including ethnicity, and sex of all recipients of services

5.  Performance data related to Section III.

D.  Reporting format will substantively resemble tables B-1 and B-2 to include all required information and data for quarterly and final reports.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  The SUBRECIPIENT will be compensated for the above described services. The payment shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to perform the work and service.

B.  No funds under this Contract may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into Contracts without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, pro-rated to reflect the use of said equipment by CITY-funded programs.

C.  It is agreed that total compensation under this Contract shall not exceed SIX HUNDRED AND THIRTY-EIGHT THOUSAND, FOUR HUNDRED AND TWENTY-ONE DOLLARS ($638,421) OF GENERAL FUNDS.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Liora Berry, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this Contract as provided herein, and to carry out all other CITY actions referred to herein.

TABLE B-1

Project Report for Multnomah County – Homeless Youth System – OI and NAFY Transitional Housing

BENEFICIARY DATA

Reporting Period From: ____________ To: ____________

Unduplicated Demographic Data

1. Gender

2. Race

3. Age

4. Other Characteristics

*Totals Should Equal

TABLE B-2

Project Report for Multnomah County – Homeless Youth System

Outside In and New Avenues for Youth Transitional Housing

Outcome and Reporting Data

Reporting Period From: ____________ To: ____________

If a client is counted in one quarter then they should not be counted in future quarters as this is a cumulative report.

Narrative:

On a separate page, please include as applicable:

▪  Updates and information on program changes that affect continuum of Homeless Youth Services

▪  Activities that show increase in coordination with other homeless and mainstream services systems

▪  Information on the #’s and reasons (by category) for all youth dismissed from shelter

▪  Information on progress or activities related to tracking the number and percentage of participants who move directly into permanent housing (includes those who move prior to completion of program) and the percentage who maintain permanent housing 12 months after placement

▪  Changes, improvements, or programmatic/systemic issues that affecting placement of youth into permanent housing.

▪  Crosswalk data or program reports re: program are welcome

EXHIBIT C

MULTNOMAH COUNTY: PILOT FUNDED

HOMELESS PROGRAMS: DIRECT CLIENT ASSISTANCE

I.  AUTHORITY

The provision of services and housing options, including emergency shelter, is a major goal of the City of Portland and part of the City of Portland Consolidated Plan. The City, from time to time, has Payment in Lieu of Taxes (PILOT) funds that can be used for support services for persons who are homeless. Multnomah County, through its Office of School and Community Partnerships, administers a variety of housing and service programs for persons who are homeless. The City and the County, through their jointly appointed citizen oversight committee - the Housing and Community Development Commission - agree to cooperatively develop and maintain services and housing for persons who are homeless.

II.  SCOPE OF SERVICES

An estimated $317,787 (plus $8,747 in one time resources) in PILOT funds are made available through a clearinghouse and are contracted for the following services:

A.  Direct client assistance (deposits, rent or mortgage assistance, moving assistance, transportation assistance, etc.) linked with transitional or permanent housing which leads to or removes barriers to housing stabilization. A wide variety of agencies have access to PILOT funds through the clearinghouse. These agencies determine eligibility of households for the assistance and authorize payment to landlords or households. These agencies are also responsible for following up on client outcomes.

B.  One time carry over of $8,747 of funds shall be used for medical vouchers for adults waiting for TB cards or with other serious health issues at the Salvation Army, Harbor Light facility.

C  PILOT funds may not be used for agency staff, shelter, or transitional housing.

III. PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on the achievement of the following levels of service (outputs) during the period of this Contract:

②  Serve at least 104 households will receive rent assistance using PILOT funds. County will provide data to BHCD on household composition (the number/percentage of households that are families with dependent children & number/percentage of adult only households).

②  Agencies will report data using OSCP’s Crosswalk Data Collection System, or other data system as determined by the County.

②  Number of adults provided medical vouchers through Harbor Light. It is expected that approximately 36 individuals or households will be provided medical vouchers.

B.  SUBRECIPIENT will track and report on the achievement of the following accomplishments during the period of this Contract.

②  65% of families will remain in stable housing six months after receiving rent assistance

②  65% of single individuals will remain in stable housing six months after receiving rent assistance

②  50% of families will remain in stable housing twelve months after receiving rent assistance

②  50% of single individuals will remain in stable housing twelve months after receiving rent assistance

IV.  REPORTING REQUIREMENTS

A.  Subcontractor Plans and Outcomes: County will provide the City with subcontractor service plans and outcome performance goals upon execution of the annual subcontracts pursuant to this Exhibit.

B.  Quarterly Reports: Except as provided by subsection C. below, County will provide the City with quarterly performance within thirty (30) days from the end of each quarter. Quarterly reports shall include: 1) expenditures by program areas and subcontractors; 2) client demographics by program areas and subcontractors; and 3) performance assessments by program areas and subcontractors.

C.  Final Reports: County shall submit a final report as its fourth quarter report. The final report shall include:

1.  Year-end expenditures by program area and subcontractors

2.  Year-end performance assessments by program areas and subcontractors

3.  Number of households and individuals served by program areas and subcontractors

4.  Client demographics by program area and subcontractors, including ethnicity, age, and sex of all recipients of services provided pursuant to this Contract

5.  Performance data related to Section III

D.  Outside Evaluation: County shall participate in the evaluation of City funded rental assistance programs as a component of determining effectiveness of such programs compared to Transitions to Housing Pilot Project and the Rental Assistance Supplement Program.

E.  Reporting format will substantively resemble tables C-1 and C-2 to include all required information and data for quarterly and final reports.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  Pilot funds are available under this Contract in connection with a separate IGA between the Housing Authority of Portland, City of Gresham, Multnomah County and the City of Portland.

B.  The SUBRECIPIENT will be compensated for the above described services. The payment shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to perform the work and service.

C.  No funds under this Contract may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into Contracts without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, pro-rated to reflect the use of said equipment by CITY-funded programs.

D.  It is agreed that total compensation under this Contract shall not exceed THREE HUNDRED AND TWENTY-SIX THOUSAND AND FIVE HUNDRED AND THIRTY-FOUR DOLLARS ($326,534) OF PILOT FUNDS.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Liora Berry, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this Contract as provided herein, and to carry out all other CITY actions referred to herein.

TABLE C-1

Project Report for Multnomah County – PILOT funds in Clearinghouse

BENEFICIARY DATA

Reporting Period From: ____________ To: ____________

Unduplicated Demographic Information

1. Gender

2. Race

3. Age

4. Other Characteristics

*Totals Should Equal

TABLE C-2

Project Report for Multnomah County – PILOT funds in Clearinghouse

Outcome and Reporting Data

Reporting Period From: ____________ To: ____________

Each household should only be counted one time as this is a cumulative report.

Narrative:

On a separate page, please include as applicable:

▪  Updates and information on program changes that affect PILOT assistance through Clearinghouse

▪  Continued information on assistance by subcontractor/agency

▪  Any other useful information, such as Crosswalk data or reports from providers relevant to this contract are also welcome.

EXHIBIT D

MULTNOMAH COUNTY: HOUSING INVESTMENT FUNDS

SALVATION ARMY WINTER DAY SHELTER FOR HOMELESS FAMILIES

I.  AUTHORITY

The provision of services and housing options, including winter day shelter and related services such as meals for families, is a major goal of the City of Portland and part of the City of Portland Consolidated Plan. The City has $26,487 in Housing Investment Funds (HIF) that can be used for such efforts. Multnomah County, through its Office of School and Community Partnerships, administers a variety of housing and service programs for families who are homeless. The City and the County, through their jointly appointed citizen oversight committee - the Housing and Community Development Commission - agree to cooperatively develop and maintain services and housing for persons who are homeless.

II.  SCOPE OF SERVICES

County will oversee the delivery of winter day shelter and related services such as meals for families by the Salvation Army. The family day shelter will provide space for homeless families during the day starting November 1, 2004 and ending March 31, 2005.

HIF funds totaling $26,487 are available to pay for the delivery of family day shelter by the Salvation Army.

The County shall work with the Salvation Army to achieve the following performance and outcome goals:

III. PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on the achievement of the following levels of service (outputs) during the period of this Contract:

•  50 families, 150 people will access day shelter services

•  1,400 meals will be provided to those accessing day shelter services

IV.  REPORTING REQUIREMENTS

A.  Subcontractor Plans and Outcomes: County will provide the City with subcontractor service plans and outcome performance goals upon execution of the annual subcontracts pursuant to this Exhibit.

B.  Quarterly Reports: Except as provided by subsection C. below, County will provide the City with quarterly performance within thirty (30) days from the end of each quarter. Quarterly reports shall include: 1) expenditures by the subcontractor; 2) number of clients (unduplicated) served; 3) number of shelter nights provided; and 4) ethnic and racial data, and 5) performance assessments.

C.  Final Reports: County shall submit a final report as its fourth quarter report. The final report shall include:

1.  Year-end expenditures by the subcontractor

2.  Year-end performance assessments

3.  Number of individuals served

4.  Client demographics including ethnicity, and sex of all recipients of services

5.  Performance data related to Section III.

D.  Reporting format will substantively resemble tables D-1 and D-2 to include all required information and data for quarterly and final reports.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  The SUBRECIPIENT will be compensated for the above described services. The payment shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to perform the work and service.

B.  No funds under this Contract may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into Contracts without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, pro-rated to reflect the use of said equipment by CITY-funded programs.

C.  It is agreed that total compensation under this Contract shall not exceed TWENTY-SIX THOUSAND, FOUR HUNDRED AND EIGHTY SEVEN DOLLARS ($26,487) OF HOUSING INVESTMENT FUNDS.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Liora Berry, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this Contract as provided herein, and to carry out all other CITY actions referred to herein.

TABLE D-1

Project Report for Multnomah County – Salvation Army Day Shelter for Families

BENEFICIARY DATA

Reporting Period From: ____________ To: ____________

Unduplicated Demographic Information

1. Gender

2. Race

3. Age

4. Other Characteristics

*Totals Should Equal

TABLE D-2

Project Report for Multnomah County – Day Shelter for Families

Outcome and Reporting Data

Reporting Period From: ____________ To: ____________

Narrative:

On a separate page, please include as applicable:

▪  Updates and information on program changes that affect Winter Day shelter for families

▪  Any information related to subcontractor and program performance as needed

EXHIBIT E

MULTNOMAH COUNTY: COMMUNITY DEVELOPMENT BLOCK GRANT

 PUBLIC SAFETY: GANG PROJECT

I.  AUTHORITY

The provision of public safety services including outreach services to gang involved and affected youth is a major goal of the City of Portland and part of the City’s Consolidated Plan. The City has $89,418 in Community Development Block Grant funds budgeted for such efforts. Multnomah County through its Office of School and Community Partnerships administers programs for gang involved and affected youth. The City and the County agree that the County will administer the contract for the provision of the outreach services.

II.  SCOPE OF SERVICES

The County shall provide the following services relative to gang outreach.

A.  Develop a contract with the House of Umoja to provide

1.  Crisis intervention,

2.  Case coordination and resource identification/development and referral,

3.  Special event/regularly scheduled event/situational coverage, and

4.  Public education/technical assistance.

B.  Require that the City funding benefit low-income individuals/families. This requires that income is tracked by subrecipient by census tract/block group as directed by the Bureau of Housing and Community Development in Contract with federal requirements.

C.  In coordination with the Bureau of Housing and Community Development and Multnomah County, the House of Umoja shall develop output and outcome measures, and timelines, which will be tracked and reported to the City.

D.  Require compliance with all CDBG and other pertinent federal requirements and regulations.

III.  PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on the achievement of the following levels of service (outputs) during the period of this Contract:

•  125 youth will receive short term case management

•  A minimum of 70% of youth receiving case management will reside in a City of Portland low-income neighborhood.

•  3,150 individual outreach contacts will be made

•  115 special and regularly scheduled events will receive crisis response and situational coverage

•  100 school response and interventions will be provided

IV.  REPORTING REQUIREMENTS

A.  Quarterly Reports. The County will provide the City with quarterly performance reports within thirty (30) days from the end of each quarter. Quarterly reports shall include:

1.  Performance data related to Section III.

2.  Client demographics including ethnicity, race, gender and income data of all recipients of services provided pursuant to this Contract.

3.  Narrative or tabulative information related to program activities

4.  Year-end expenditures

The House of Umoja may submit directly to the Bureau of Housing and Community Development the income eligibility information on youth served.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  The City will reimburse the SUBRECIPIENT for expenses upon receipt of an itemized statement of expenditures. The SUBRECIPIENT will maintain documentation of all expenses and make such records available for inspection by the City upon request.

B.  The payments made under this Contract shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment and incidentals necessary to perform the work and services.

C.  No funds under this Contract may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into Contracts without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, prorated to reflect the use of said equipment by CITY-funded programs.

D.  All funds received by the SUBRECIPIENT, whether for actual or anticipated expenditures, must be disbursed within three (3) working days of receipt.

E.  That total compensation under this Contract shall not exceed EIGHTYNINE THOUSAND FOUR HUNDRED AND EIGHTEEN DOLLARS ($89,418) OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Karen Belsey, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder to give notices referred to herein, to terminate this Contract as provided herein, and to carry out all other CITY actions referred to herein.

TABLE E-1

Project Report for Multnomah County – Youth Gang Outreach

BENEFICIARY DATA

Reporting Period From: ____________ To: ____________

1. Gender

2. Race

3. Age

*Totals Should Equal

4. Other Characteristics

TABLE E-2

Project Report for Multnomah County – Youth Gang Outreach

Outcome and Reporting Data

Reporting Period From: ____________ To: ____________

*Unduplicated YTD may not necessarily match the sum of the quarterly unduplicated count, since one client may be served in more than one quarter.

**As defined by 03-04and 04/05 census maps

EXHIBIT F

MULTNOMAH COUNTY: GENERAL FUND

 YOUTH EMPLOYMENT AND EMPOWERMENT PROGRAM (YEEP)

I.  AUTHORITY

The City of Portland has committed to supporting a coalition of business, nonprofit service agencies, and government entities that are working together to provide and coordinate services to young people involved in or affected by gangs. The goal of this coalition is to provide gang-impacted youth with career based employment opportunities. The City has $184,576 in General Funds budgeted for such efforts. The City has designated Multnomah County to coordinate and provide service to this population through contracts with a number of community-based agencies. Funding is provided by the City of Portland and Multnomah County.

II.  SCOPE OF SERVICES

A.  SUBRECIPIENT will oversee the delivery of YEEP services to be performed by designated subcontractors.

B.  The County will subcontract with Portland Opportunities Industrialization Center to operate the Youth Employment and Empowerment Program. This will involve program administration and coordination services including:

-  Subcontracting with YEEP agencies based upon performance. At the outset of the contract year, agencies will include:

 Portland Opportunities Industrialization Center

 Emmanuel Community General Services

 International Refugee Center of Oregon

 Open Meadow Learning Center

 Portland House of Umoja

-  Management of funds related to benchmark payments and YEEP agencies’ administration

-  Management and reporting of program data

-  Coordination and support of case managers through weekly meetings

-  Disbursement and tracking of Client Services Funds

-  Hiring and Supervision of a Job Developer

-  Pre-Employment Certification for participating youth

-  Maintaining guidelines for participation and termination of YEEP agencies

C.  The County will waive all administrative costs associated with this project.

D.  The target population (eligibility criteria) served through this project includes:

1.  Gang-impacted youth as defined by one or more of the following criteria:

- Adjudicated and/or diverted for a crime with or against other gang members

- Is on a gang parole/probation unit caseload

- Identified by law officer as gang impacted

- Known as a gang member by a case manager or has been a gang member

- Sells or has sold drugs in an area police identified as gang territory

- Juvenile Justice involved (arrested for non-statutory offense, adjudicated or in a diversion program

- Boyfriend/girlfriend of an adjudicated gang member

- Involved in persistent and escalating criminal activities

- Has household member who meets first two criteria

2.  Ages 16 and older;

3.  Males and females.

E.  The services targeted at this population may include, but are not limited to, the following:

1.  Pre-employment Preparation, Training, and Certification: This includes needs assessment, resume preparation, application writing, interviewing, career exploration, learning employment requirements (Social Security number, photo ID, Work Permits, alcohol & drug assessment and screening, Birth Certificate), as well as certification of employability.

2.  Job Readiness Skills/Work Maturity Training/Career Exposure: Teaching importance of positive attitudes and behaviors, being consistently punctual, maintaining regular attendance, presenting appropriate appearance, exhibiting good interpersonal relations, completing tasks effectively and in a timely manner, giving attention to instructions from supervisors, giving meaningful feedback to supervisor.

3.  Job Development and Placement Assistance: Identification of employers interested in hiring YEEC youth, information sharing with coalition partners regarding available jobs, coordinating employer trainings and workshops.

4.  Job Site Monitoring: Consultation and mediation with the employer and the youth to resolve difficulties, individual and group conferences to improve workplace attitude, support for the youth and employer to maintain a positive employment situation.

F.  These services will be provided through a collaborative effort of participating agencies. The service delivery model will include the following elements:

1.  Intake

a)  Multiple entry points for youth. All participating agencies will refer and serve youth.

b)  Youth will be assessed for current level of academic functioning and employability. A common assessment process will be used by all providers for both the reading and non-reading client.

c)  Agencies will conduct a uniform intake and collect common client information.

d)  Agencies will insure that youth have any essential employer required information.

2.  Pre-employment Training

a)  Standardized Pre-Employment Training for all participants. This may be provided through each participating agency or be centralized.

b)  The Youth Employment and Empowerment Program (YEEP) Job Development Specialist will provide pre-employment testing and certification.

c)  Youth will be evaluated for work maturity skills. Youth who have acquired work maturity skills and the accepted levels will be referred for a job placement interview. Youth who have not acquired work maturity skills will remain in extended pre-employment training and referred for other services as deemed necessary.

3.  Job Placement and Job-Site Monitoring

a)  The YEEP Job Development Specialist will act as the single point of contact for job referrals. This individual will accept all job referrals, bring them to the participating agencies and coordinate the assignment of job referrals for interviews. Participating agencies will meet regularly to coordinate referrals to ensure a timely response to employers.

b)  The participating agencies will refer a pool of applicants to the employers for jobs.

c)  Once a youth is hired, the participating agencies will provide job site monitoring services. The agencies will have regular contact with the youth and the employer and act as a resource to assist in resolving difficult situations. The agency will continue to provide support to insure a positive experience for the youth and the employer as long as needed.

G.  Services funded by the CITY must result in demonstrable outcomes that contribute to the attainment and retention of unsubsidized jobs.

H.  Though some SUBRECIPIENT programs are focused on serving specific populations, no applicant may be denied access to any CITY-funded program, whether run directly by the SUBRECIPIENT or through a subcontractor, due to race or gender.

I.  The SUBRECIPIENT will include mention of the CITY's participation in this project, through the Bureau of Housing & Community Development, in all publicity to local media.

J.  The SUBRECIPIENT will maintain all records for the project, including performance; client eligibility; ethnic, gender, residence zip code and age data; and fiscal data, for a minimum of three years after termination of the contract. All records regarding the project, as well as general organizational and administrative information, will be made available to the CITY Project Manager, or other designated persons, upon request. At a minimum, records will be reviewed as part of the annual monitoring process.

K.  Additionally, the SUBRECIPIENT will require all subcontractors to maintain similar records and make them available, upon request, to the CITY Project Manager, or other designated persons. Records of subcontractors will also be reviewed as part of the annual monitoring process.

L.  All staff positions paid for with CITY funds, whether employees of SUBRECIPIENT or any subcontractor, are required to maintain time records indicating the number of hours worked on CITY-funded projects.

M.  Any changes to the Scope of Services must be approved in writing by the CITY Project Manager.

III.  PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on achievement of the following levels of service (outputs) during the period of this Contract:

②  85 gang-impacted youth will be served.

②  58 youth will graduate from pre-employment training

B.  SUBRECIPIENT will track and report on achievement of the following accomplishments outcomes) during the period of this Contract:

②  51 youth will be placed in jobs

②  During this year, 37 youth served will reach their 60-day successful employment benchmark

②  During this year, 36 youth served will reach their 90-day successful employment benchmark

②  During this year, 35 youth served will reach their 120-day successful employment benchmark

IV.  PERIODIC REPORTING REQUIREMENTS

A.  On a quarterly basis SUBRECIPIENT will submit to the Bureau of Housing and Community Development a progress report including information related to participant demographics and identified performance measures. Payment will be based on receipt of these reports. Program reports will contain:

—  Demographic data regarding gender and ethnicity using the aggregate beneficiary portion of the report form attached as "Attachment F-B."

—  Performance data related to Section II as well as information regarding the number of carry over youth from the previous fiscal year served using the progress portion of the report form attached as "Attachment F-B."

Reports also will include a narrative description of the YEEP program including:

- A list of current coalition service providers

- Special activities or accomplishments

- Developing relations with employers

- Challenges and lessons learned

- Anticipated changes including changes in service providers, services, etc.

Reports are due to the Bureau within 30 days of the end of the reporting period on the following dates:

1st Quarter -  October 30, 2004

2nd Quarter -  January 30, 2005

3rd Quarter -  April 30, 2005

4th Quarter -  July 20, 2005

C.  Financial reports regarding expenditures of all dollars associated with the contract for this project according to the budget included as Attachment “F-A” will be submitted within 30 days following the end of the quarter according to the above schedule and will include:

˜  Program expenditures for the quarter by gross service element as well as payment summary detail by provider.

D.  All required reports must accompany the billing of each quarter in order for the billings to be paid.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  The SUBRECIPIENT will be compensated for the above-described services through CITY General Fund. The payment shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to perform the work and service. Funds will be disbursed to the SUBRECIPIENT, per the budget attached as Attachment "F-1," for actual expenditures as follows:

1.  Payments to the SUBRECIPIENT for eligible expenses will be made quarterly, upon submission of a statement of expenditures and performance report using the invoice form included as "Attachment F-4." Expenditures will be listed by gross service element, using the same line items as are listed in the budget, attached hereto as Attachment "F-1."

2.  The SUBRECIPIENT will keep vendor receipts and evidence of payment for materials and services and time records and evidence of payment for program wages, salaries, and benefits, and SUBRECIPIENT services. Requests for payment will be submitted to the Bureau of Housing and Community Development.

B.  Any reallocation of funds between budget line items or between programs, as shown in the attached budget, must be approved in writing by the CITY Project Manager prior to making the change.

No funds under this Contract may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into Contracts without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, prorated to reflect the use of said equipment by CITY-funded programs.

C.  It is agreed that total compensation under this Contract shall not exceed ONE HUNDRED AND EIGHTY-FOUR THOUSAND FIVE HUNDRED AND SEVENTY-SIX DOLLARS ($184,576) IN GENERAL FUNDS.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Karen Belsey, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this Contract as provided herein, and to carry out all other CITY actions referred to herein.

ATTACHMENT F-1

Multnomah County: General Fund

Youth Employment and Empowerment Program

BUDGET

July 1, 2004 - June 30, 2005

Network Coordination                  $90,273

Job Developer, Program Coordinator, Fiscal & Administration

Employment Administration:                $43,376

5 agencies x 12 months x $723/month

Outcome Payments:                    $43,427  

51 placements @ $216/placement =  $11,016

37 youth @ $505/60 day retention =  $18,685

36 youth @ $216/90 day retention =  $ 7,776

35 youth @ $170/120 day retention =  $ 5,950

Client Assistance                    $ 7,500

TOTAL  $184,576

ATTACHMENT F-2

Youth Employment and Empowerment Program

Project Report

Section 1: AGGREGATE BENEFICIARY DATA

Reporting Period From:___________ To:______________

1. Gender

2. Race

3. Age

*Totals Should Equal

ATTACHMENT F-3

Youth Employment and Empowerment Program

Project Report

Section II: Performance Report

Reporting Period From:___________ To:______________

Progress Narrative: Please detail the following: A list of current coalition service providers; special program activities or accomplishments; program challenges and lessons learned; anticipated changes, including changes in service providers, services, etc.

ATTACHMENT F-4

MULTNOMAH COUNTY

REQUEST FOR PAYMENT*

____________________________________________________________________

Project Name: Youth Employment and Empowerment Program Request For Payment #__________

Project Sponsor:____________________________________________________________________

Billing Period: _________________________________________

In addition, please provide billing detail.

Total Amount Requested _________________

Prepared By ______________________________________________ Phone #____________________

Approved By _________________________________________________________________________

*NOTE: Please reproduce this form on agency letterhead or submit a cover letter to this invoice that includes total requested and authorizing signature.

EXHIBIT G

MULTNOMAH COUNTY: HOME FUNDS

PROGRAM DELIVERY: HOME INVESTMENT PARTNERSHIP PROGRAM

I.  AUTHORITY

The Portland HOME Consortium is the recipient of funding under the U.S. Department of Housing and Urban Development HOME Investment Partnership Program (authorized by Public Law 101-625, Title II, November 26, 1990) for the development of affordable housing for low and moderate income households. Multnomah County (SUBRECIPIENT) is a member of the Portland HOME Consortium as a signatory of the Consortium Contract, dated June 28,2000. The City of Portland is the lead agency for the Consortium, and as such is responsible for applying for, and receiving and managing HOME grant funds. Under the terms of the Consortium Contract, a portion of the HOME grant is attributable to Multnomah County's participation in the Consortium, and Multnomah County is entitled to plan for the expenditure of such funds. Through the Multnomah County budget process they have determined how to allocate funds and assigned implementing agencies.

The Budget (Table J-1) provides detail regarding Multnomah County's HOME allocation from the Consortium for FY 2004-05. There is a total of $185,287 available for Multnomah County in new FY 04-05 HOME funds and $87,467 in FY 03-04 carryover. In FY 04-05, Multnomah County will implement a portion of the HOME Program in the amount of $99,588. The balance of Multnomah County's FY 04-05 HOME allocation, $173,165, will be administered by the City of Portland or contracted to other implementing agencies for CHDO Operating Support to Human Solutions, Inc., the City's HOME administrative expenses, a Tenant-Based Rental Assistance Program administered by the Housing Authority of Portland. The City will provide periodic updates regarding the status of Multnomah County's HOME commitments and expenditures.

The breakout of Multnomah County’s FY 2004-05 HOME allocation is set out in the table below:

Unexpended HOME funding allocated to Multnomah County in Contracts covering prior fiscal years may be allocated by a future amendment to this Contract.

II.  SCOPE OF SERVICES

The SUBRECIPIENT has committed or will commit its allocation of HOME funds to eligible projects and activities administered by various implementing agencies.

Funds provided directly to Multnomah County under this Contract will support staff and operating costs associated with program delivery and administration of Multnomah County's HOME program activities.

III.  REPORTING REQUIREMENTS

The SUBRECIPIENT shall provide such reports and other information as may be required by the City from time to time. These reports shall be in the format and meet the timelines determined by the City. Reports or other information may be required as necessary for the City to track compliance with all federal regulations of the HOME Program, to provide required information to the U.S. Department of Housing and Urban Development, and to make such internal reports as may be required by the City.

IV.  COMPENSATION AND METHOD OF PAYMENT

A.  The City will pay the SUBRECIPIENT for actual or anticipated expenses in accordance with the Budget (Table J-1) upon submission of an itemized statement of expenditures.

B.    It is agreed that total compensation under this Contract shall not exceed NINETY-NINE THOUSAND FIVE HUNDRED EIGHTY-EIGHT ($99,588) OF HOME FUNDS.

V.  CITY PROJECT MANAGER

A.  The City Project Manager shall be Andrea Matthiessen or such other person as may be designated in writing by the Director of the Bureau of Housing and Community Development.

B.    The City Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this Contract as provided herein, and to carry out any other City actions referred to herein.

VI.  HOME INVESTMENT PARTNERSHIP PROGRAM REQUIREMENTS

A.    HOME Investment Partnership Regulations

All activities under this Contract are subject to the regulations governing the HOME Investment Partnership Program contained in 24 CFR 92 and such notices, circulars and other materials as may be issued by the U.S. Department of Housing and Urban Development. These regulations are incorporated by reference in this Contract. The SUBRECIPIENT is responsible for compliance with all such regulations.

A variety of cross-cutting regulations referred to in the HOME regulations contained at 24 CFR 92 will apply to this Contract. These include, but are not limited to, Davis-Bacon, Uniform Real Property Acquisition and Relocation Act, Environmental Review, Flood Insurance, Lead-based Paint, Debarment and Suspension, etc. These regulations are incorporated by reference in this Contract. The SUBRECIPIENT is responsible and shall comply with all such applicable regulations.

All program income generated from HOME-funded activities will be returned by the SUBRECIPIENT to the Local HOME Account maintained by the City. Program income will be reprogrammed for eligible activities under the HOME Program as determined by the City.

Definitions

Integrated Disbursement and Information System (IDIS): The system for managing disbursement of funds in the HOME Program.

Community Housing Development Organization (CHDO): A community-based, nonprofit housing organization as defined at 24 CFR 92.2.

Period of Affordability: The length of time that HUD tenant guidelines, rent affordability, Housing Quality Standards and other compliance regulations apply to a particular project. The period of affordability will vary based on the HOME activity and the amount of subsidy provided to the project per 24 CFR Part 92.252.

B.    Under the terms of the HOME Consortium Contract (Contract # 50903), dated July 24, 1997, the City of Portland retains the authority to amend this Contract for failure of the SUBRECIPIENT in performing this Contract to meet any of the obligations imposed on it as a member of the Portland HOME Consortium.

C.    The SUBRECIPIENT will be responsible for performing all actions necessary to comply with the environmental review requirements contained in 24 CFR 92.633. The SUBRECIPIENT may not commit any HOME funds to projects nor allow any activities that would have an adverse environmental impact or limit the choice of reasonable alternatives until the environmental review requirements contained in 24 CFR 92.633 and 24 CFR Part 58 have been met. The SUBRECIPIENT will be responsible for preparing all review documents and publishing all required public notices on behalf of the City and shall identify the City to receive any public comments. The City is the Certifying Officer for purposes of these requirements. The City will process all necessary Requests for Release of Funds (RROF). When the RROF has been approved by HUD, the City will notify the SUBRECIPIENT that funds may be committed to the project. All review documentation, correspondence, public notices and other documents pertaining to environmental review shall be maintained by the City.

D.    Funds under this Contract must be obligated, committed and expended in the IDIS System according to the timelines described in the HOME regulations.

E.    Monitoring for Regulatory Compliance

1.  The SUBRECIPIENT will be responsible for assuring that all projects developed under this Contract are monitored for compliance with HOME regulations contained in 24 CFR 92 including all other applicable federal regulations such as Davis-Bacon, Lead Based Paint, etc.

2.  The SUBRECIPIENT shall assure that each HOME funded project is monitored throughout the predevelopment, development and rent-up phases to insure that the project initially complies with the HOME and all other applicable federal regulations. No less than 90 percent of rental units developed under this Contract must be occupied by households whose annual incomes are at or below 60% of the area median income at initial occupancy. The remaining units must be occupied by households at or below 80% of area median income.

3.  The SUBRECIPIENT shall also be responsible for assuring ongoing monitoring during the period of affordability for each project. This monitoring shall include required housing quality inspections, compliance with rent guidelines, and income verification of tenants, as well as any other periodic monitoring requirement under the HOME regulations. The SUBRECIPIENT shall allow for inspection or provide copies of reports of monitoring findings to the City as requested by the City.

4.  If at any time during the period of affordability a project is found by HUD not to qualify as affordable housing, the SUBRECIPIENT will be responsible for repaying such funds to the City subject to first pursuing corrective and remedial actions and sanctions authorized at 24 CFR 92.551 and 552