PARTNERSHIP AGREEMENT
Between the
POLICE ACTIVITIES LEAGUE OF GREATER PORTLAND (PAL)
And
PORTLAND PARKS & RECREATION (City)
I. PURPOSE
The intent of this Agreement is to create mutual understanding in the expectations of the Police Activities League and the City’s bureau of Portland Parks & Recreation in how they will work together to ensure that the partnership brings effective, positive results for youth and is mutually beneficial for both named organizations.
II. MAJOR GOALS
1. To increase opportunities for youth in the Greater Portland area to interact with police and other community adults in a positive environment.
2. To provide direct programs not currently offered through the existing Portland Parks & Recreation system and to complement existing programs to ensure all youth have access to programs, which meet their needs.
3. To promote the personal, social, economic and environmental benefits of parks and recreation through a community policing model.
4. To incorporate goals of Portland Parks & Recreation’s 2020 Vision Plan and the PAL 2001-2006 Strategic Plan including expanding partnerships to develop strong ties with institutions, corporate sponsors, non-profits, and local school districts to promote collaborative models of service delivery and to maximize resources for youth.
III. RESOURCES AND ACTIONS FOR ACCOMPLISHING GOALS
1. Both agencies agree to:
a. Support each agency's missions, goals and values internally and externally.
b. Work together to further the goals and commitments established in this partnership agreement.
2. Police Activities League Agrees to:
a. Use the funding from Portland Parks & Recreation toward athletic, recreational and enrichment programs that directly serve youth in the out-of-school hours.
b. Coordinate and administer the Portland Youth Football league including responding to all referrals from Portland Parks & Recreation, recruiting and registering youth (4th-8th grade), recruiting and training volunteers, scheduling and supervising all games, and ensuring the proper use of all practice fields.
c. Specifically with the 5-week National Youth Sports Program which targets low-income youth, offer youth involved in Portland Parks & Recreation programs priority registration, assistance with completing necessary registration forms, and potential free transportation to and from camp from carefully selected Portland Parks & Recreation Centers in target areas.
d. Offer Portland Parks & Recreation staff field trip opportunities for youth during Winter Break, Spring Break and S Break ummer programs.
e. Recognize Portland Parks & Recreation as a key partner of PAL with all media and other promotional opportunities.
f. Find opportunities to tie Portland Parks & Recreation into grant applications (such as the PAL Youth Enrichment Program grant partnership from 2002-2003).
g. Offer Portland Parks & Recreation program marketing possibilities through printed program guides, the web page, and other tools deemed appropriate.
h. Offer a seat on the PAL Board of Directors for a Portland Parks & Recreation representative.
i. Offer Portland Parks & Recreation access to the PAL Youth Center building during off-hours for programs, youth basketball games, training, or other meetings and/or events.
j. Designate a participatory representative to the Sports Workgroup of Portland Parks & Recreation.
k. Provide an Annual Report of PAL program outcomes along with a detailed budget of projected and actual service delivery, which details precisely how Portland Parks & Recreation grant funds will be and were spent.
3. Portland Parks & Recreation Agrees to:
A. Provide a pass-through funding grant of $56,455 to the Police Activities League of Greater Portland, which includes a levy restoration amount of $4,550.
B. Inform PAL of any organizational or mission changes that could affect PAL’s ability to deliver services.
C. Offer PAL program marketing possibilities through printed program guides, the web page, and other tools deemed appropriate.
D. Schedule field permits for PAL youth football programs from August-October annually.
E. Offer a seat on the Sports Workgroup for a PAL representative.
F. Designate a participatory representative to the PAL Board of Directors.
IV. TERMS OF AGREEMENT
1. Youth participating in PAL programs will be considered PAL members, and youth participating in Portland Parks & Recreation programs will be considered PP&R youth. Any desire by partner agencies to count youth in their program figures must receive prior approval by a representative for each agency.
2. Volunteers participating in PAL programs will be considered PAL volunteers, and volunteers supporting Portland Parks & Recreation programs will be considered PP&R volunteers. Any desire by partner agencies to count volunteer hours in their program figures must receive prior approval by a representative for each agency.
3. Only volunteers/staff who have passed a criminal history background check will be allowed to interact with youth.
4. This agreement will remain in effect from July 1, 2003-June 30,2004. A new annual agreement can be renegotiated in subsequent years, however, if any changes to the budgetary support provided to PAL are proposed, it will be discussed by both parties and prior to the passing of annual city budgets for subsequent years. PARTNERSHIP AGREEMENT SIGNATURE BLOCK:
We, the undersigned on behalf of the stakeholders that we represent, have agreed to the above listed. We have made a commitment to dedicate the necessary resources from our respective organizations to ensure that our goal of providing safe and positive opportunities for youth and police interaction is successful.
Approved as to form:
_______________________________________
City Attorney
PAL
__________________________________________________________________
Police Activities League (PAL) Board President Date
Mailing Address
Telephone
FAX
CITY OF PORTLAND__________________________________________________________________
Commissioner of Portland Parks & Recreation Date
1120 SW 5th Avenue, Suite 1302
Portland OR 97203-1933
503.823.2223
503.823.5297 FAX