| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | W | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Governance Transition Timeframe (October 2023 to March 2025) | |||||||||||||||||||||
| 2 | Aug-23 | Sep-23 | Oct-23 | Nov-23 | Dec-23 | Jan-24 | Feb-24 | Mar-24 | Apr-24 | May-24 | Jun-24 | Jul-24 | Aug-24 | Sep-24 | Oct-24 | Nov-24 | Dec-24 | Jan-25 | Feb-25 | Mar-25 | ||
| 3 | Change Management Deliverables & Milestones | |||||||||||||||||||||
| 4 | 1. Short-Term Change Management Plan (City Org Proposal) - Lead: JAMEY | Aug. 31 to Nov. 30, 2023 | ||||||||||||||||||||
| 5 | A: Initial City Organization proposal sent to City Council | Aug. 31 | ||||||||||||||||||||
| 6 | B: Final City Organization proposal submitted to City Council | Oct. 5 | ||||||||||||||||||||
| 7 | C: City Council approves proposal | Nov. 1 | ||||||||||||||||||||
| 8 | D: Employee comms support for CAO and leadership | through Nov. 30 | ||||||||||||||||||||
| 9 | ||||||||||||||||||||||
| 10 | 2. Long-term Change Management Plan - Lead: JENNIFER | Aug. 31 to Mar. 1, 2025 | ||||||||||||||||||||
| 11 | A: Draft completed | Aug. 31 | ||||||||||||||||||||
| 12 | B: Feedback collected, incorporated (GTAC, leadership, leads, SMEs) | Oct. 18 | ||||||||||||||||||||
| 13 | C: Idenitfy and include city's People & Culture strategy and approaches | Oct. 31 | ||||||||||||||||||||
| 14 | D: Final plan completed | Nov. 20 | ||||||||||||||||||||
| 15 | E: Launch plan implementation | |||||||||||||||||||||
| 16 | F: Progress check-ins / process improvements | |||||||||||||||||||||
| 17 | G: Transition plan for CM implementation (transfer to new department) | |||||||||||||||||||||
| 18 | ||||||||||||||||||||||
| 19 | 3. Employee-centered communications strategy - Lead: JENNIFER | Sept. 1 to Mar. 1, 2025 | ||||||||||||||||||||
| 20 | A: Preliminary meeting on scope; *leadership approval needed | *Sept. 30 | ||||||||||||||||||||
| 21 | B: Work with Comms team to develop plan | Oct. 1 to Nov. 20 | ||||||||||||||||||||
| 22 | C: Final plan completed | Nov. 20 | ||||||||||||||||||||
| 23 | D: Launch strategy | |||||||||||||||||||||
| 24 | E: Progress check-ins / process improvements | |||||||||||||||||||||
| 25 | F: Transition plan for on-going planning and implementation (to new dept.) | |||||||||||||||||||||
| 26 | ||||||||||||||||||||||
| 27 | 4. Employee Support Advisory Committee - Lead: JENNIFER | Oct. 1 to Mar. 1, 2025 | ||||||||||||||||||||
| 28 | A: Develop proposal scope; *leadership approval needed | *Oct. 13 | ||||||||||||||||||||
| 29 | B: Release committee application opening | Nov. 9 | ||||||||||||||||||||
| 30 | C: Employee outreach event(s) | Nov. 20 | ||||||||||||||||||||
| 31 | D: Committee members selected | Dec. 15 | ||||||||||||||||||||
| 32 | E: Convene first meeting | Jan. 20 | ||||||||||||||||||||
| 33 | F: Monthly meetings | |||||||||||||||||||||
| 34 | G: Transition plan for committee (sunset or transfer to new department) | |||||||||||||||||||||
| 35 | ||||||||||||||||||||||
| 36 | 5. Change Management Training - Lead: JENNIFER | Oct. 1 to Mar. 1, 2025 | ||||||||||||||||||||
| 37 | A: Assess and proposed CM training and support needs for different groups | Nov. 20 | ||||||||||||||||||||
| 38 | B: Work with NEX to develop draft scope and resources; *leadership approval needed | *Dec. 30 | ||||||||||||||||||||
| 39 | C: Review plan w/ employee committee | Feb. 28 | ||||||||||||||||||||
| 40 | C: Launch implementation | |||||||||||||||||||||
| 41 | D: Progress check-ins / process improvements | |||||||||||||||||||||
| 42 | G: Transition plan for CM training and support (transfer to new department) | |||||||||||||||||||||
| 43 | ||||||||||||||||||||||
| 44 | 6. Change Management Employee Support - Change Ambassadors Program - Lead: JAMEY | Dec. 1, 2023 to Mar. 1, 2025 | ||||||||||||||||||||
| 45 | A: Develop proposal concept; *leadership approval needed | *Jan. 30 | ||||||||||||||||||||
| 46 | B: Review proposal w/ employee committee; revise based on edits | Feb. 28 | ||||||||||||||||||||
| 47 | C: Launch program (include metrics and reporting schedule) | Mar. 15 | ||||||||||||||||||||
| 48 | D: Implement employee support events and office-hours plan | |||||||||||||||||||||
| 49 | E: Progress check-ins / process improvements | |||||||||||||||||||||
| 50 | F: Transition plan for ambassadors program (transfer to new department) | |||||||||||||||||||||
| 51 | ||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 52 | 7. Coordinate with Implementation Leads to Align on Employee Comms and Support - Lead: JAMEY | Oct. 1 to Mar. 1, 2025 | ||||||||||||||||||||
| 53 | A: Contact lead staff* on implementation teams and determine best ways to stay in contact. | *Oct. 13 | ||||||||||||||||||||
| 54 | B: Identify decisions, processes, actions, needing CM support; align messaging. | |||||||||||||||||||||
| 55 | ||||||||||||||||||||||
| 56 | Aug-23 | Sep-23 | Oct-23 | Nov-23 | Dec-23 | Jan-24 | Feb-24 | Mar-24 | Apr-24 | May-24 | Jun-24 | Jul-24 | Aug-24 | Sep-24 | Oct-24 | Nov-24 | Dec-24 | Jan-25 | Feb-25 | Mar-25 | ||
| 58 | Notes | |||||||||||||||||||||
| 59 | Sustaining change? | |||||||||||||||||||||
| 60 | Next Assessment - service area work that needs to be completed by July 2024? | |||||||||||||||||||||
| 64 | *Lead staff on implementation teams: | |||||||||||||||||||||
| 65 | Tate - Council Operations | |||||||||||||||||||||
| 66 | Odessa - Technical Implementation | |||||||||||||||||||||
| 67 | Tracy - City administrator recruitment | |||||||||||||||||||||
| 68 | Contact - Budget process (CBO) | |||||||||||||||||||||
| 71 | Retreat Priorities | |||||||||||||||||||||
| 72 | What information do you need out of the retreat? | |||||||||||||||||||||
| 74 | Team Priorities | |||||||||||||||||||||
| 75 | What should the team be working on? | |||||||||||||||||||||