From: "Gilmore, Rachel" <Rachel.Gilmore@portlandoregon.gov>

Sent: Thu, 11 Apr 2024 10:24:34 -0700

To: "Villatoro, Ranfis" <Ranfis.Villatoro@portlandoregon.gov>, "Sipin, Maria" <Maria.Sipin@portlandoregon.gov>, "Lumley, Paul" <Paul.Lumley2@portlandoregon.gov>

Cc: "Beyer, Megan" <Megan.Beyer@portlandoregon.gov>, "Baraso, Sam" <Sam.Baraso@portlandoregon.gov>, Maria Sipin <mariasipin@gmail.com>, Ranfis Villatoro <ranfis.villatoro@gmail.com>, Ranfis Villatoro <rvillatoro@bluegreenalliance.org>, plumley <plumley@capnw.org>

Subject: PCEF Committee Recruitment Subcommittee - Applications and Meeting Scheduling

Attachments: 2024 PCEF Committee AppsAll.pdf; PCEF Committee_Eval Table2024.xlsx;

Hello Paul, Ranfis, and Maria,

cc Sam and Megan Beyer (Commissioner Rubio's office)

Thanks for volunteering to be on the recruitment subcommittee! We received 18 applications. I've attached the candidate application materials along with a spreadsheet for scoring applications on a scale of 0-3. Below the table of candidates, the spreadsheet has instructions and the list of areas of expertise defined in the PCEF code. Also below I have a proposed timeline and Doodle poll for scheduling our first meeting.

• While we are specifically looking for commercial renewable energy and energy efficiency experience for this recruitment, other experience is worth noting as we might want to encourage people to apply to future recruitments.
• I have removed some pages that only had extra text from the Neogov system so that it is an easier document to scroll through, as well as a resume for Tracy Scott because the formatting got weird, perhaps in the upload process and it wasn't all readable. I've reached out to Tracy for a replacement file and will send that along as soon as I can.
• No need to worry about the 82^nd Ave. column in the scoring spreadsheet – I will go through and note if any applicants live east of 82^nd Ave. This is not a requirement we need to fill in this recruitment.
• Please send me your scoring sheets when you are finished reviewing and I will compile them. If possible, please complete scoring by end of day Friday, 4/19.

We may be able to reach a recommendation for the full Committee at our May 16 public meeting, if we roughly follow the timeline below. For the last recruitment, we included a step of asking applicants to provide written responses to additional questions prior to conducting interviews. Since this is a smaller applicant pool with just one available seat, I don't think we will need that additional step this time. However, we can discuss the process you'd like to follow at our first meeting.

• Friday 4/19: application reviews complete
• Week of 4/22-4/26: subcommittee meet to discuss applications, create shortlist
• Week of 4/29-5/3: interview shortlist candidates
• Week of 5/6 - 5/10: subcommittee meet to finalize, inform candidate that they will be recommended to full Committee
• 5/16/24: public meeting, recommend candidate

Please complete this Doodle poll with your availability for a meeting the week of 4/22. I'll follow up to look at additional time for interviews and another subcommittee meeting.

Let me know if you have questions, and thanks so much!

Rachel

Rachel Gilmore (she/her)

Administrative Specialist, Portland Clean Energy Fund

rachel.gilmore@portlandoregon.gov

971-421-3612

City of Portland | Bureau of Planning & Sustainability

1810 SW 5th Ave., Suite 710 Portland, OR 97201

portland.gov/bps

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