09:34:10
>> Dr. Holt: Take a look at your
09:34:13 screen, you will see some protocols of
09:34:17 how we do hybrid meetings. One of the trends
09:34:20 we come to learn is that the more we
09:34:23 depend on technology, the more we find out of gaps and holes
09:34:27 involved in technology. One of my favorite
09:34:30 sayings is technology is great
09:34:33 when it works.
09:34:36 Hopefully, we won't have too much interruptions doing what
09:34:40 we do. I am going to ask for your patience
09:34:43 and be respectful and check your microphone and speak clearly. I would
09:34:46 ask you to slow down in your speech, make sure you
09:34:49 are articulating so everyone can capture it and hear it.
09:34:52 Use your microphone when you are not speaking
09:34:56 -- mute your microphone when you are not
09:35:00 speaking. Keep your conversation to a minimum.
09:35:03 I may sound redundant
09:35:07 but introduce yourself before you begin to
09:35:10 speak. The attendees can use
09:35:14 the chat for tech questions and also level of
09:35:17 engagement. Now, the agenda is out and,
09:35:20 hopefully, you have seen it --
09:35:24 here it is. Our conversation will be directed and limited
09:35:27 to the agenda, provided if you have
09:35:30 concerns, questions or items you would like to
09:35:34 address that's not on the agenda, I am going to ask the
09:35:38 Portland Housing Bureau staff to turn
09:35:41 on the camera on as we have gallery review for a
09:35:44 moment.
Turn on your cameras so we can see who
09:35:48 Portland Housing Bureau staff is.
09:35:54 We are headed there one moment - technology, it is
09:35:57 wonderful. It takes a second.
09:36:00 Portland staff, if you can turn on your camera and wave
09:36:04 so people can identify who they need to reach out to
09:36:07 provided they have questions outside of the agenda.
09:36:17 You can wave.
09:36:20
Thank you very much. We'll go back
09:36:23 to our
09:36:27 agenda. This is a meeting that's opened to the
09:36:30 public. It is not a public meeting. You have the privilege listening in on
09:36:33 the work that's happening within the housing bureau
09:36:37 and the bond oversight
09:36:40 Committee. If you have concerns, questions, or comments, we would
09:36:43 like to make sure those remarks are connected to the
09:36:47 agenda and the Bond Oversight Committee.
09:36:50 If they are not, we encourage you to reach
09:36:53 out to Portland Housing
09:36:56 Bureau, we would love to have your voice and interaction. I am going
09:36:59 to do a roll call for all
09:37:02 of our bond Oversight Committee
09:37:06 and we'll jump into public testimony. If
09:37:09 you do have a testimony, we'll go to the names that
09:37:12 have signed up and here is your opportunity to
09:37:16 identify yourself. You will have two
09:37:19 minutes, and I will start it when after you
09:37:22 announce your name and when you hear the tone,
09:37:25 your two minutes will be up. So, thank you for
09:37:30 that. Roll
09:37:33 call.
09:37:38
>>
09:37:42 MS. Koehler:
09:37:46 Good morning,
>> Alan
09:37:51 Lazo
09:37:55 : Good morning, this is Alan. Good to see
09:37:57 you.
>> Dr. Holt: I
09:38:00 do not see Todd
09:38:07 Todd? Susan
09:38:11 Edith? Steven gray? I am not seeing
09:38:14 them.
We'll postpone the
09:38:17 response to our voting
09:38:20 on the minute since
09:38:23 we don't have a
09:38:27 quorum.
As others come in, we'll come back to
09:38:30 that. Public testimony, do we have anyone sign
09:38:33 up?
>> One person signed up.
09:38:52
>> Dr. Holt: Curtis,
09:38:56 are you in the space?
09:39:01 Curtis may be
09:39:04 unmuting. That could be a challenge at times.
09:39:07 Is Curtis with
09:39:10
09:39:14 us? Okay, we'll circle
09:39:18 back for public testimony at the end of our meeting. Our
09:39:21 first agenda, the
09:39:24 bond updates
09:39:28 and we'll go to Jill Chen.
09:39:32
>> Jill Chen: Thank you, Dr.
09:39:35
Holt, I am Jill Chen. In
09:39:38 front of you is our quarterly update of
09:39:45 the one-pager. There is one
09:39:48 project which is the orange one in the
09:39:51 center. That's Hollywood hub of increase development. All of the
09:39:54 others are either in construction or
09:39:57 open. And, as always, I would love
09:40:01 to say this, we have exceeded every single
09:40:04 target with a total number of units exceeded by
09:40:08 43%. I want to thank everyone on the bond
09:40:11 Oversight Committee for keeping us on track and doing
09:40:14 that great work we are doing.
09:40:18 Did want to note there are three projects
09:40:23 that are in
09:40:26 construction. If
09:40:30 you look at the big project
09:40:33 dashboard, you will note that there are some things
09:40:39 ongoing that's of issue with our
09:40:42 projects. Nothing
09:40:46 overly concern yet. On the Hollywood hub
09:40:49 which is the orange one, that closing slipped from end
09:40:54 of the fiscal year
09:40:57 meeting June of 2024 setting out to September of
09:41:01 2024. That's noted in the dashboard and also in
09:41:04 the dashboard, we did not note this,
09:41:07 it is something that is of interest which is they're
09:41:11 asking for congressional direct spend
09:41:14 and as you all know congress is in a bit of
09:41:18 upheaval. We are not sure if any of the projects that are
09:41:22 seeking congressional direct spend
09:41:25 at this point
09:41:28 will get anywhere. For
09:41:32 Hollywood hub, I believe a $4 million
09:41:35 ask.
We think they only need $2
09:41:38 million. So, it may come back
09:41:41 um - not so to
09:41:44 the bond oversight Committee
09:41:48 but the metro bonds. We have
09:41:51 tapped out completely on the Portland bonds.
09:41:55 This is ongoing issue where we are working to see where they may
09:41:58 have some gaps.
You will see on
09:42:01 the dashboard that in last month, we had the ground
09:42:07 breaking of Francis
09:42:13 and Clarand Clare
09:42:16 . In terms of other projects, there are
09:42:19 slippage of getting completion.
09:42:25
Alleder nine has slipped.
09:42:29
There are ls some issues
09:42:32 that you will hear from
09:42:35 the C hub, they're coming later
09:42:38 today to speak about The Joyce. That one
09:42:42 continues to lay before they reach completion. There are some
09:42:45 issues with their lease.
They are
09:42:48 facing a tax adownment adjustment on
09:42:52 their tax equity. We are also facing
09:42:55 continued difficulties at that corner where
09:42:58 there is continued drug use, camping and
09:43:01 etc.
In terms of
09:43:04 the community, those
09:43:07 they have been working with the community to see
09:43:11 about improve d security
09:43:15 , it is a difficult
09:43:18 situation because the community
09:43:22 themselves have been upset.
I want to let everybody know in
09:43:25 case you all hear about it. Also, I
09:43:29 heard today that
09:43:34 the Em
09:43:37 monds
09:43:44 project
09:43:48 is delayed. Even though they don't have a financial
09:43:51 impact because our money are already in.
09:43:55 Operations are difficult.
09:43:58 Next slide, please. As
09:44:01 mentioned, there is operational continued
09:44:05 difficulties. We just talked a little bit about
09:44:08 the cost increases, the market
09:44:11 conditions are still a little
09:44:14 tenuous for some of our development partners.
09:44:17 I want to make sure that you all were aware
09:44:21 that we PHB issued our last gap
09:44:25 of the
09:44:31 solicitation. That was at the end of September. This was to help
09:44:35 the pipeline of affordable housing
09:44:39 projects, maybe some of those market rate projects to
09:44:42 get to the end and for the market rate project
09:44:46 want us to potentially help them but
09:44:49 also gain additional unit on an expedited
09:44:53 bases. That solicitation is ongoing
09:44:57 right now. We'll have it renewed tomorrow
09:45:00 and next week. Hopefully, the whole affordable housing community will be
09:45:03 able to see more of these
09:45:06 projects quicker through the system.
Operationally,
09:45:15 we are hearhearing
09:45:18 -
09:45:21 of continuous management. Operations is
09:45:24 heading north of $7,000 a unit.
>> Dr.
09:45:27 Holt: Wow.
>>
09:45:31 Jill Chen: A year an ago,
09:45:34 it was more than
09:45:37 $6,000 a unit.
09:45:40 That's a little
09:45:45 challenging. Our stakeholders, we want you to
09:45:48 know that OHCS is coming out of
09:45:52 their consolidated offerings and the
09:45:55 first quarter of 2024. We hope
09:45:58 they have over a billion dollars
09:46:01 to put out
09:46:07 .
$600 million in terms
09:46:10 of Lyft and
09:46:17 a hundred million in PHB. What we are asking
09:46:22 is alignment,
09:46:25 focusing on our community of color on our
09:46:28 court of housing and our low
09:46:32 income, 30% units. Those are
09:46:35 being addressed. They are addressing
09:46:38 readiness to proceed as their top priority. I am
09:46:42 hoping you all as our stakeholders and
09:46:45 advocates will let your voices be known of
09:46:49 the need to align these resources.
Last but
09:46:52 not least, today we'll have discussion on the
09:46:56 closing out of the
09:46:59 Portland Bond. These are going on ongoing
09:47:04 into construction and their lease
09:47:07 it up, in terms of the closing out of the
09:47:11 Portland bonds. Next slide, please. This is a quick
09:47:14 summary of our overview of some of the housing
09:47:18 bonds that's now opened and leased up. We are having
09:47:23 lots of households be placed in
09:47:26 those. Much to your credit, we are targeting for
09:47:29 over 4,000 folks to be in
09:47:32 these houses, and you will
09:47:35 see Crescent Court Israelised up. They
09:47:40 are converted to
09:47:43 permanent financing so it is
09:47:47 cathedral
09:47:50 building. Next
09:47:59 slide, please.
09:48:02 Anna Mann
09:48:06 is opened and it is moving forward.
The
09:48:09 Aurora, today we'll have a grand opening of
09:48:13 Aurora. I am not sure -- I am
09:48:17 so glad
09:48:20 that you all had
09:48:25 involvement. Anna Mann is also opened and the
09:48:29 last I mentioned is The
09:48:33 Joyce.
Looking forward, 3000 Powell is
09:48:36 looking to open in early
09:48:43
09:48:47 2024. Francis plus Clae
09:48:51 are.
Hollywood hub is
09:48:54 still a development. That's going to close in September
09:48:58 of 2024.
Without
09:49:02 further ado - oh,
09:49:05 next slide please. I will hand it over to my
09:49:08 colleague.
>> Dr. Holt:
09:49:11 Jill, if you will do that and
09:49:14 give us a moment for our members to ask
09:49:18 any questions. I will begin with
09:49:21 you, Anna
09:49:33 iese
09:49:36 ese.
>> Anneliese:
09:49:39 Particularly in the
09:49:43 2020s, is this kind of normal or are we
09:49:46 -- um, should we be a
09:49:49 little bit more worried?
>>
09:49:53 Jill Chen: Great question, Anneliese. I
09:49:56 think the only concern I have are many
09:50:00 of our developers have been
09:50:03 able to manage the delays and the
09:50:07 increase in cost by seeking
09:50:11 additional funding. Our stronger and larger
09:50:14 developers are able to absorb some of
09:50:18 those costs.
09:50:22 They have eaten through their own developer phases in some
09:50:25 cases. The smaller ones are the
09:50:28 ones I am more worried
09:50:35 about. They are actually
09:50:38 - we are right now working with
09:50:42 them through a slight modification
09:50:45 of their loans and working with the senior lender to increase
09:50:48 the senior loans but because
09:50:52 it is
09:50:58 100% PHS is
09:51:02 offering good methodology and it is
09:51:06 serving vulnerable
09:51:09 population. You know you will that
09:51:13 increase costs.
The building can't
09:51:16 have extra money to help with the
09:51:19 residents. It makes it harder. We are also working
09:51:22 with them in discussion with the joint office.
09:51:26 So, there are multiple conversations between
09:51:31 PHB, join office and home forward to
09:51:35 ensure that lease of buildings can
09:51:38 be smoother and more
09:51:44 higher priority than just first come and first serve. The
09:51:47 difficulties of these buildings
09:51:50 is if you don't meet the requirement, you could
09:51:53 have a downward adjustment in your tax credits.
09:51:57 I am sorry if that was a long way to --
>>
09:52:00 Anneliese: No, it is great to
09:52:03 understand, and I guess it is
09:52:06 not surprising that they are not
09:52:09 all equal.
We may be concerned of a few as opposed to all. It is
09:52:12 helpful. Thank you, Jill. No further questions.
09:52:16
>> Dr. Holt: Thank you.
Alabama
09:52:28 sdm?
>> Alan: I don't have
09:52:32 any questions,
09:52:35 please proceed.
>>
09:52:38 Good morning, I want to
09:52:41 clarify the numbers
09:52:45 , the interest rate should be August 31st
09:52:49 . That's the reason why we need to make those
09:52:53 updates to that slide.
09:53:07
The highlights are the
09:53:10 following. Expanded the
09:53:14 committee amounts have
09:53:19 have -- expenditures are on
09:53:22 -- [Indiscernible ]
09:53:34 the needed funding for
09:53:37 this period is
09:53:41 $60 million.
09:53:52
>> Dr. Holt: Any questions or comments
09:53:55 from the Oversight
09:53:58 Committee? Alan?
>> Alan: No, pretty
09:54:01 straightforward at this point. Thanks.
>>
09:54:05 Dr. Holt: Anneliese?
>>
09:54:09 Anneliese: No, this is great to see.
>> Dr.
09:54:12 Holt: Thank you very much. We have a project team presentation
09:54:17 and that's The Joyce. Are all the team
09:54:20 members here? If so, you will turn your
09:54:24 cameras on and we'll extend the
09:54:30 gallery view in a
09:54:33
09:54:38 moment.
>> Jill Chen: We
09:54:42 are running early.
>> Dr. Holt: No.
09:54:46 We are right on time.
That's okay. A we can do is we can
09:54:49 flop it into a
09:54:58 reader ship and come back. If we are okay
09:55:01 with that. Bond members are
09:55:05 good with that and so thumbs
09:55:08 up. Let me welcome
09:55:12 Michael Buonocore and Leslie
09:55:18 Goodlow.
>>
09:55:22 Michael: Good morning. I hear
09:55:26 you are losing your -
>>
09:55:29 Alan: I don't know if losing is the
09:55:32 right word.
>> Michael: I am the intern
09:55:36 director for the Portland
09:55:39 housing Bureau. For anyone on
09:55:42 the call who may not know me
09:55:46 well, I am previously the
09:55:49 executive director of Home
09:55:52 Forward. I
09:55:55 left to pursue a
09:55:59 screen writer career.
09:56:03 While they recruited for a
09:56:07 permanent director, and selected Rodgers.
09:56:10 So, here I am. There is a vacancy at the
09:56:14 Portland Housing Bureau.
I am
09:56:17 currently filling both
09:56:22 roles.
09:56:25 So, by the end of this month, I will be
09:56:29 fully present at the Portland
09:56:32 Housing Bureau. The burrow is a bit
09:56:35 of a transition into this role. Really excited to be
09:56:38 here and really excited to be working in the
09:56:41 Portland community again and supporting this
09:56:46 amazing team. The recruitment for a
09:56:50 permanent director here
09:56:53 is underway.
Another
09:56:56 step in the process happened
09:56:59 last week. I believe Dr. Holt was apart of that.
09:57:05 So, I
09:57:09 am onboard for as long as the bureau needs
09:57:12 me. The recruitment
09:57:15 process will sort of continue
09:57:19 and move forward and
09:57:22 I will just be available to the team as needed.
09:57:27 It is a pleasure to be here, really excited to
09:57:30 come back and see how the
09:57:33 leap ahead and the community is
09:57:36 taken with the housing bond and just everything
09:57:41 in general.
So,
09:57:44 I think that is as much of an update
09:57:47 on the director process as we have
09:57:50 it at this point. There is not sort of a hard deadline in
09:57:54 terms of when a new person will start or when
09:57:59 a new role ends.
09:58:02 We'll keep the good work moving for
09:58:07 ward.
09:58:11 I will stop talking and let Leslie.
09:58:14
>> Leslie Goodlow
09:58:17 : Good
09:58:20 morning, everyone. My camera didn't work all day yesterday and today
09:58:23 it is back working. Who knows? To give you
09:58:27 additional updates, as Michael mentioned, we have been
09:58:31 in the process of recruiting
09:58:34 a new director.
The recruitment opens in
09:58:38 June. To date,
09:58:43 we interviewed - we did a first round
09:58:47 interview process of internal staff and two batches. We
09:58:50 had six candidates and then we had
09:58:53 a second round of community members
09:58:56 interviewing three candidates that was last Friday as
09:59:00 Michael mentioned.
So, the next step if any of
09:59:03 those candidates are
09:59:07 to move forward will be interviewed with
09:59:10 our Commissioner Rubio and potentially some
09:59:14 kind of meet and greet. Those steps are
09:59:18 yet to be determined. If none of those three
09:59:22 candidates move
09:59:25 forward, we have decided to
09:59:29 contract with a head
09:59:32 Hunter firm,
09:59:35 recruiting to assist us with filling the director's
09:59:38 position. Additionally once we have a
09:59:42 new director hire, we'll
09:59:46 be recruiting for a new deputy
09:59:49 and Matt's old position of policy
09:59:53 and planning manager. A couple of
09:59:57 last things, the city is going
10:00:00 through charter transition. There is
10:00:03 been a lot of movement recently on how
10:00:06 the city is going to be
10:00:10 structured. Issues around city hall and making sure
10:00:13 that we have space
10:00:16 for 12 commissioners. As part of that,
10:00:19 we are making some changes to
10:00:22 the city's budget
10:00:27 process.
10:00:30 We'll be submit
10:00:35 ting a budget with the other
10:00:40 bureaus in our service areas this year. As
10:00:43 we are beginning our budget
10:00:46 process with our leadership team and we expect
10:00:49 to have the mayor's guidance next month.
Hopefully,
10:00:53 it will be on time. And in
10:00:58 preparation of a budget that'll cross two different
10:01:01 city councils.
10:01:04 It will behalf with the current structure and half
10:01:07 with the new structure. I don't know if you can
10:01:11 hear my grandson who's singing in the background.
10:01:14 He decided to come in here
10:01:17 and start singing. So, those are some
10:01:20 of the things that are
10:01:23 going on. We have a lot positions that we are
10:01:27 hiring right now.
10:01:30 Some limited terms
10:01:34 positionposition
10:01:38 for PCEF. If you know folks interested in
10:01:41 working at the house bureau, let us know. I think we have
10:01:46 13 positions totaled that we are filling over the next couple of
10:01:49 months. So, unless there is any questions, thank you so much for the time this morning.
10:01:55
>> Dr. Holt: Thank you both for the updates
10:01:57 and the information. Leslie, we didn't know
10:02:00 if you were holding on dishes at your house this morning.
[Laughter]
10:02:06 Questions or comments? I will begin with you,
10:02:09 Anneliese?
>> Anneliese: I don't have any questions. Thank you
10:02:12 for the update, Michael, it is good to see you
10:02:16 virtually again and thank you for stepping up. I want
10:02:19 to acknowledge that's a lot of transition
10:02:23 whether it is a city of government as a
10:02:26 whole or within your own agency. That's really challenging.
10:02:29 I want to send my appreciation for the number of
10:02:32 you that I imagine are doing more than one job in this
10:02:36 moment and kind of catching the things
10:02:39 that may have otherwise fallen into the
10:02:42 cracks. Thank you.
>> Dr. Holt:
10:02:45 Alan?
>> Alan:
10:02:48 Thanks Dr.
10:02:54 Holt, I appreciate the leadership that's here and I echo what
10:02:58 Anneliese said. It is a big commitment around our community. We keep
10:03:01 shuffling players around but it reflects how we are
10:03:04 all in this together and it takes
10:03:07 coordinated efforts across all these places that are
10:03:10 moving right now to reach the goals that we have. We
10:03:14 need our community. Thanks y'all for your
10:03:17 efforts. I was almost
10:03:20 there in-person but didn't quite make it. I didn't see the
10:03:23 new place yet. Some
10:03:26 day.
>> Dr. Holt: That's a personal issue,
10:03:30 Alan, you and I? I
10:03:33 miss, man!
I miss you. Appreciate you.
10:03:40
I see
10:03:44 Jillian has arrived.
Welcome into the meeting. We appreciate
10:03:47 you being here.
We'll get an update from The Joyce from you.
10:03:54
>> Jillian Felton: Thank you all for
10:03:57 your participation.
I had this on my calendar for
10:04:00 Friday. Thank you for waiting for me. I
10:04:03 appreciate that. I am really happy to
10:04:06 present The Joyce.
Construction was
10:04:10 completed in
10:04:22 June.
10:04:25 This project in 2019. We
10:04:28 closed at the end of 2021.
We can
10:04:32 go to the next slide.
So,
10:04:35 our construction team is
10:04:43 CPAH. And Bremik
10:04:46
10:04:50 construction and carlton Hart
10:04:53 Architecture.
10:05:00 We really want to honor
10:05:04 that history with the service and population that we'll
10:05:09 continue to serve. The
10:05:12 on-site team includes
10:05:16 Cascadia health
10:05:21 and Nora. We hope
10:05:24 to be 100% occupied by the end of this month.
Fingers
10:05:28 crossed. I want to talk about a long lease up time. One of the
10:05:31 things I want to share with the committee is
10:05:34 - well, housing
10:05:38 vouchers are really one of the more remarkable
10:05:42 tools that we have
10:05:49 to property.
The process to get through the paper work is
10:05:53 not low barrier, especially when folks are living outside, it
10:05:58 takes time. So, I am going to recap, briefly share
10:06:01 what that process looks like for the individuals who now
10:06:04 resides at The Joyce. So,
10:06:07 first, they have to connect with a caseworker. That
10:06:10 caseworker is going to help them get on the
10:06:15 coordinated access list. Off of that, they'll get
10:06:21 a score for how their acuity to get to the
10:06:24 top of the list and they are notified of the
10:06:28 unit. The first step then, the step that they
10:06:31 are on then is to get through the tax credit paper
10:06:35 work including ID and income verification.
10:06:38 After that, they do very similar paper work
10:06:42 to get through HUD. Some of these requirements
10:06:45 sound easy but it could be really challenging. The one I would
10:06:49 like to present is that HUD requires somebody
10:06:53 see a physical copy of
10:06:56 a
10:07:09 Security. If you live out of state that has to be mailed
10:07:12 to you but you live outside and don't have a mailing
10:07:15 address. The service
10:07:18 provider,
10:07:23 Cascadia health and
10:07:26 NARA and cascade are working to make
10:07:29 sure, we are trying to house those who are most in
10:07:32 need of housing.
Let's go to the next
10:07:36 slide.
It is 66 single room
10:07:40 occupancy units. There are shared bathrooms every
10:07:44 floor. 22 units of
10:07:47 floor.
The units between 125
10:07:51 and 150 square feet. They do have a kitchen. There is
10:07:54 a sink and an induction burner and a microwave
10:07:59 and full size refrigerator and freezer.
10:08:02 Plenty of built-in cabinetry. We
10:08:05 stocked the room and there is a bed, a
10:08:08 chair, and every resident gets a welcome
10:08:12 basket which has the essential. Sheets,
10:08:16 blankets and towels and laundry
10:08:19 soap and shampoo and whatever folks
10:08:23 may not have when they come into housing.
We are
10:08:27 providing. We have employed the methods of
10:08:30 trauma-informed design throughout.
10:08:34 Trauma in-formed
10:08:38 design uses the way the human brain is already
10:08:43 wired to create calm. If you are
10:08:46 living in homelessness, you are in a state of
10:08:49 fight or flight. They only get about
10:08:53 two-thirds of half of only written
10:08:58 or spoken language.
10:09:03
So, each floor has a different color so when the doors open, you
10:09:06 don't have to read the number. You would see oh, that's a
10:09:09 yellow. That's not my floor.
So,
10:09:13 that's easier to navigate throughout the
10:09:16 building. Other thing that generates
10:09:20 a feeling of calm that humans
10:09:23 are hard wired to
10:09:26 like is - a great example is
10:09:30 confetti. If you think of confetti being
10:09:33 thrown in the area, it looks
10:09:36 happy. If
10:09:39 you think one
10:09:43 lone c
10:09:46 onfecto
10:09:50 , that looks really sad.
10:09:55 The entire first floor is available to
10:09:58 residents. Half of it is just
10:10:02 service providers. All the partners and have at
10:10:05 least one usually more full-time staff person
10:10:08 on-site at The Joyce.
So, people who are
10:10:12 in crisis can access to
10:10:15 physical health or physical healthcare they need right
10:10:18 on-site. We have 24 hours staffing including
10:10:21 and that's split between our
10:10:25 resident services and pure support from
10:10:28 Cascadia and we do have security and all residents are
10:10:32 exiting homelessness. Let's go
10:10:37 to the next slide. All the
10:10:41 referrals are coming through coordinated access. Knowing that and
10:10:44 knowing that we want to reach by pop community was another
10:10:48 reason that we partner with
10:10:53 NARA.
Many of
10:10:57 our
10:11:00 - we have got about
10:11:03 40% of our current lease up list
10:11:07 are people of color, of whom about a quarter or
10:11:10 native American or 12% or black. We would expect once we
10:11:13 are fully leased, that
10:11:16 clientele will be about 40% to 50% people
10:11:20 of color. That lease
10:11:24 strategy really began everyone before we apply when we put
10:11:27 these partnerships together. We knew we would not have the control
10:11:31 that we would have with marketing, that we would
10:11:34 normally use to do outreach of
10:11:37 community of color because everyone was coming through
10:11:40 the coordinator access
10:11:44 system.
We started having meetings with our joint
10:11:47 office and our property manager months in advance. Those meetings
10:11:50 started to set everything up and make sure everyone had the same
10:11:53 goals. Those meetings started in February even
10:11:57 though the building was not finished until June.
10:12:01 So, I feel like we have been pretty
10:12:04 successful. I am really proud that we have been able to reach those we
10:12:08 intended to reach. Next
10:12:15 slide. A few
10:12:18 challenges.
When we first
10:12:22 applied, prosper Portland
10:12:25 was taking a large portion of the ground floor.
10:12:29 A year into the
10:12:32 project, covid had hit.
We
10:12:35 were in late 2020 at prosper determining they
10:12:39 could not make this space pencilled for them.
10:12:42 We had to reconfigure the
10:12:45 whole budget. PHB really stepped in and made sure that we
10:12:48 had what we needed. I think it resulted in a
10:12:51 better space for the
10:12:55 residents, even though there is not commercial space and not
10:12:58 active ground floor as we may want with the
10:13:02 potential retail space as, you know, walking down the street
10:13:05 for the residents to be able to access all their care
10:13:08 on-site and have the service provider offices,
10:13:11 to have the big community space that has a full kitchen that
10:13:16 residents can access 24 hours a
10:13:19 day is really great.
We had originally planned a
10:13:22 roof deck and some landscaping on the
10:13:26 roof. Due to code changes, we had to take it out.
10:13:29 That costs us the contractor that
10:13:32 we have been using for
10:13:36 r
10:13:39 hat landscaping - us falling
10:13:42 below our
10:13:45 aspirational goals. They
10:13:49 close in December, in January, project received
10:13:52 a $1 million change order.
10:13:56 I just like cringe at -
10:13:59 trauma from that day. We were able to get
10:14:02 some funds from the state. It costs
10:14:06 a large delay and completion as well
10:14:09 as really having to scramble to figure out how to get the money for
10:14:12 that.
That was a combination
10:14:15 of lumber and commodity increases and last minute
10:14:18 changes to the structural
10:14:22 design that had been
10:14:25 coming through
10:14:28 permitting. We
10:14:32 are currently still working to solve those challenges. One of the things
10:14:35 we are doing is working with our lender
10:14:38 and investor to increase the
10:14:41 loan. So, we can meet the 50% test by the
10:14:47 end of the year and still be able to
10:14:50 convert to permanent loan next
10:14:54 June. Next
10:15:00 slide?
10:15:04 Our goal for hard cost was
10:15:08 30%.
Our professional and soft costs are about half of
10:15:11 what we had anticipated and set a goal for
10:15:14 ourselves.
Originally,
10:15:17 we had
10:15:22 a PHB
10:15:25 structural engineer. The other project was new construction and it was
10:15:28 a larger project, they told us they didn't have the
10:15:32 capacity to do both, which I am glad they told us that up
10:15:35 front. That means we
10:15:38 lost a lot of structural designs and that
10:15:41 means we lost that MWBSB
10:15:44 contractor. The
10:15:48 "S" means small. With a project
10:15:51 complicated as a full
10:15:57 size upgrade, there was one
10:16:02 structural engineer that had the capacity to do that
10:16:06 work. We were not able to replace fit.
10:16:09 That was covid
10:16:13 certified. Unfortunate happens. There are
10:16:15 not enough certified
10:16:19 firms and not enough certified
10:16:23 firms can do this
10:16:26 specific work.
10:16:32
10:16:36 The tech halfway through the process said, my firm does not
10:16:39 have the capacity to do this and I will hand all
10:16:44 my work to a different firm. It is challenging to meet some of these goals. I am
10:16:48 disappointed that we were not able to
10:16:51 achieve them.
The project is complete and this is where we
10:16:55 are at.
There is no change in that now.
10:17:02 We did make
10:17:06 as much of an effort as we could make.
It is disappointing not
10:17:09 the hit the goals though.
10:17:12 Next slide, please. We were able to
10:17:16 achieve the
10:17:19 apprentice hour for - and the
10:17:23 journey level hours. All of
10:17:27 those except for women's journey level hours.
10:17:32 We exceeded the
10:17:36 apprentice for both people
10:17:39 of
10:17:43 color as journey level.
10:17:47
That's definitely a great achievement
10:17:51 for the contractor. They work really
10:17:54 hard and to attract people of color and women to
10:17:57 the project are
10:18:00 project engineers and
10:18:05 project manager from Remik
10:18:10 were both women. That's not included in this reporting but it is significant
10:18:13 and unusual to have in an all
10:18:16
10:18:20 female team.
Next
10:18:23 slide, please. Really a lot of words on this page.
The
10:18:26 highlight is that CPAH's engagement begins at
10:18:29 the beginning. Our community engagement started before
10:18:33 our design, before our
10:18:36 application. We went to
10:18:39 PSH
10:18:42 building. Both from the providers that
10:18:46 are working with us and
10:18:50 other groups to tour their building and see what was
10:18:53 working, see what didn't work. Talk to
10:18:58 staff and residents about what would you,
10:19:01 if you could redesign this, what would you like and
10:19:04 all the staff said more space with an existing building or
10:19:07 with the amount of space we have, we'll do
10:19:10 our best. There were little things like
10:19:14 making sure that we have a sight line into each
10:19:18 other's offices. For safety, residents
10:19:21 really like having a community space where they could,
10:19:24 you know, have a party
10:19:28 and watch TV or hang out late at night
10:19:31 - whatever. All of that became part of
10:19:34 our design and part of
10:19:37 the project. The community engagement continues.
10:19:40 It does not stop. There is no end date
10:19:44 for engagement on
10:19:47 any projects. It looks like taking questions
10:19:51 and giving answers. Right now it looks like we have
10:19:54 paper work parties to
10:19:57 get everyone through this
10:20:02 process.
Wednesday, people come and future residents come to try
10:20:05 to get the paper work filled out. They know
10:20:09 they can get a certain time of day to come to get help and
10:20:12 get into housing. We continue to speak with
10:20:15 concerned neighbors and work with the City of
10:20:19 Portland to decrease the graffiti and
10:20:22 increase the safety around the building and making sure we are good
10:20:26 neighbors, you know, good stewards of this
10:20:29 historic building. Next slide.
10:20:35 This is the fun part of the presentation that I have been talking so
10:20:39 fast to get to. This is the part that I am so
10:20:42 proud of and that's the before and after.
This is the
10:20:45 outside of the building before we
10:20:48 started and then now, it just
10:20:51 -- it maintains a
10:20:54 historic character with kind of a modern
10:20:58 twist on the ground floor. I am proud of how this
10:21:01 building turned out. We
10:21:05 did get rid of the fire escape as you can see
10:21:08 in the building. That also
10:21:11 decreases -- increases
10:21:14 safety for residents because it is different
10:21:17 t to access the building from the street if
10:21:21 you are not coming through the front door.
There are a couple
10:21:24 of before and after that I would love to share with you. This is the
10:21:28 before and after in the unit. These are not
10:21:30 necessarily the identical units. This is what we
10:21:34 were dealing with when
10:21:37 we came in.
10:21:40 On the right is where residents live
10:21:43 now. You can see the elements of trauma and form
10:21:47 design and the bright space and natural light
10:21:50 and wood
10:21:54 tones and even the color
10:21:59 palette and eand eart
10:22:02 hy green,
10:22:06 creating a census being close to nature. The before
10:22:09 and after, there is that light that we have
10:22:12 preseree
10:22:15 d
10:22:19 eserved. We reclaimed some of the Woods that was coming out of the
10:22:22 building and building benches, just a different
10:22:25 format. There is a giant bar and other wood that had to come
10:22:29 out. So, that all I have for everyone
10:22:32 today. I would love to take your questions and thank you so much
10:22:36 for the opportunity and again, thank you so much
10:22:40 for your patience, for me not having this on my calendar at the
10:22:44 right time.
>> Dr. Holt: Thank you, Jillian. What
10:22:46 a presentation? I did have the opportunity to be at
10:22:49 the open house and walked
10:22:54 through. A beautiful space of what it looks like. Can
10:22:57 we go back to
10:23:00 gallery view.
Anneliese,
10:23:04 comments, questions?
>> Anneliese: Jillian,
10:23:07 thank you so much for being here today and for what it was,
10:23:10 I could not tell you were coming in very
10:23:14 last minute thinking this was done tomorrow. Kudos!
10:23:17
I want to say kudos on the project as a whole.
10:23:20 It is quite a transformation. I have not had a chance to be
10:23:24 inside of it yet but
10:23:27 certainly walked past it many times. It has
10:23:31 been amazing to see it transformed and
10:23:35 I am excited to see the inside as
10:23:38 well.
>> Jillian: Happy to give
10:23:41 you a tour.
>> Dr.
10:23:44 Holt:
10:23:47 Alan?
>> Alan: Thank you.
10:23:50 This is so unique. I have some questions and some
10:23:53 about the project and particularly of the
10:23:57 single room occupancy
10:24:00 pieces, again,
10:24:03 it started with folks who are
10:24:06 living outside on the
10:24:10 street, but does it tend to be the permanent housing
10:24:13 for folks that are experiencing
10:24:17 house lessness or is this an opportunity to
10:24:19 get somebody into different types of housing. What's your experience with that?
10:24:28 It is permanent
10:24:32 housing. If you are living outside, you may
10:24:35 be dealing with addiction or mental illness,
10:24:39 you need some help. The first step of that is
10:24:42 not living outside.
There is no way to get clean if you are living
10:24:45 outside.
It is just an unrealistic
10:24:49 expectation. Some people will need this level of
10:24:52 support forever. They're going to move in here and we
10:24:55 expect they are going to stay their whole lives.
They're going
10:25:00 to need that on-site
10:25:05 mental health. Some people may move in and
10:25:08 get stabilized and find a job and move out
10:25:12 to a different amount. It
10:25:16 involves a lot of rules and inspections and things like that. When
10:25:20 people have the opportunity and the means to
10:25:23 move on, they often do. We expect that some people are going to move
10:25:26 on. I want my own space, I want more
10:25:29 privacy.
I don't need this level of service
10:25:32 anymore. There is no really predicting what that
10:25:35 percentage is going to be because it is super individual. What
10:25:40 we do know is that there are people that need
10:25:44 this level of intense support or they're not going to be
10:25:47 successful in housing. Being successful in housing especially when
10:25:50 you have a voucher is really important
10:25:54 to kind of your whole future of being successful and
10:25:57 housing. So, that's why we have not only
10:26:00 service providers, but we have a full-time
10:26:03 resident services
10:26:07 coordinator that's there. They're
10:26:12 going to work with people and getting them connected and get their
10:26:15 rent recalculated with home forward to make sure people
10:26:19 can maintaining their housing and stability.
10:26:27
>> Alan: Yeah, thank
10:26:30 you. I do have a question about the
10:26:33 million dollar change order.
The reference you made
10:26:36 to the structural
10:26:40 issues. I am curious if - you
10:26:43 said it was through permitting. I am
10:26:46 curious if it is something that's required from permitting process
10:26:51 in the city in particular.
Something caught you off
10:26:54 guard in the process. My point there, I know we were
10:26:58 trying to streamline and for affordable housing
10:27:02 provider, right? For us to see an impact on this on a
10:27:05 project of this nature is
10:27:09 unfortunate.
>> Jillian: Yes. I agree
10:27:12 unfortunate. I may have had some other choice words at the time.
>>
10:27:15 Alan: Well, it is a public
10:27:18 meeting so.
[Laughter]
>>
10:27:22 Jillian: We went five rounds
10:27:25 of comment of structural with the permitting office. That's
10:27:29 unusual to go through that many
10:27:32 rounds. Your third round
10:27:35 is really like dotting I's and
10:27:39 crossing T's. It was
10:27:42 complicated. I am obviously not a
10:27:46 structural engineer.
10:27:49
Structural engineer at the city didn't
10:27:52 like the way that
10:27:56 our structural engineer had
10:27:59 design the basement.
There was a lot of
10:28:03 back and forth. I think a lot of the debate
10:28:06 of the math and it got to the point where it was
10:28:11 like - the
10:28:14 code enforcement
10:28:17 is not going to improve our
10:28:20 design. Their suggested design basically meant instead
10:28:24 of
10:28:28 replacing.
General, our original designs, we are
10:28:31 going to excavate around the footing of
10:28:34 the basement. We basically repour
10:28:39 the
10:28:42 slab.
It is a lot more
10:28:46 concrete and rebar and a lot more of the support. So, the whole
10:28:50 building when you are repouring the foundation while there is
10:28:53 a standing building, you also have to basically build
10:28:56 a whole support structure and hold it up while you do that.
10:28:59
That's lumber and
10:29:02
10:29:07 time. The cost of material and
10:29:10 the amount of work that's specifically in the basement around the
10:29:14 footings was what drove that change
10:29:18 order.
10:29:22 We anticipated there was going to be an
10:29:26 increase, $250,000 of the
10:29:29 structural changes alone
10:29:32 was about 650.
10:29:41 Lumber prices increase like - I don't remember
10:29:44 what the number was but I want to say about 30% in
10:29:50 those few
10:29:53 months. We caught it at the wrong time when it came out of the
10:29:57 pandemic.
>>
10:30:01 Alan: I am not suggesting that
10:30:04 affordable housing should be held at different quality or
10:30:07 standards. It is a process question, right?
How can welessen
10:30:10 the impact on the surprises on projects and we
10:30:13 know that's going to happen. I know folks out there are working on
10:30:16 it. It is an example of what can we do to all be
10:30:20 pushing in the same direction, essentially.
10:30:33
I think you are right. We see a lot of work being
10:30:36 done in the trades around bringing in communities of color and I
10:30:39 think you may need to pay
10:30:43 attention to make sure the pool for
10:30:46 soft cost providers is broadening for --
10:30:49 I know folks out there are working on it.
When you look at the industry
10:30:52 as a whole and how much is going on right now
10:30:56 and how much opportunity there is, there is a
10:30:59 shortage in soft cost also.
>>
10:31:03 Jillian: Yes, there is a lot of work to
10:31:07 do. Andrew C., I
10:31:10 heard him say that
10:31:14 "if you
10:31:19 don't build it, you can't see
10:31:23 it." If there are not leaders doing that work, reaching
10:31:26 out to pull people up, it is hard
10:31:29 to be the only women or
10:31:33 the only person of color at the
10:31:36 entire organization. So,
10:31:41 there is work to be done. It starts with recruiting young people
10:31:44 to architecture.
That's
10:31:47 the long view.
[Laughter]
>> Alan:
10:31:51 Exactly right. Just like what you said, where
10:31:54 we need to spend some energy in these fields. Thank
10:31:57 you, though.
>> Jillian: Thank you,
10:32:00 Alan.
>> Dr. Holt: Thank you for
10:32:03 your commentary and Jillian for
10:32:06 your report. You and I had this
10:32:09 conversation on a variety of spaces. When it comes to covid
10:32:13 and certifications and all things associated with that and
10:32:16 the effort to bring people
10:32:22 with color and bringing them into the
10:32:26 space, we'll
10:32:29 honor more of those in the
10:32:32 industry.
Create pathways.
10:32:36 Great report, thank you very much!
Do we have
10:32:39 our public testimony? They have not joined?
10:32:42 Okay. We have gone through the
10:32:45 meeting. We
10:32:49 not going to review or approve the last minute or the
10:32:53 minutes from the prior meetings
10:32:56 because we don't have a quorum. I think we have covered all the
10:32:59 things we needed to
10:33:03 cover.
10:33:08
Excellent. Thanks everyone for being in
10:33:11 our gathered space today.
10:33:14 We are just a couple minutes over. Short
10:33:18 meeting. Great
10:33:21 content and Megan?
>>
10:33:25 Megan: We'll have a
10:33:28 discussion with Gina Scott.
>> Dr.
10:33:31 Holt: Thank you for those in the public meeting today, we appreciate
10:33:34 your time. Have an excellent Thursday, take care of