09:34:10

>> Dr. Holt: Take a look at your

09:34:13 screen, you will see some protocols of

09:34:17 how we do hybrid meetings. One of the trends

09:34:20 we come to learn is that the more we

09:34:23 depend on technology, the more we find out of gaps and holes

09:34:27 involved in technology. One of my favorite

09:34:30 sayings is technology is great

09:34:33 when it works.

09:34:36 Hopefully, we won't have too much interruptions doing what

09:34:40 we do. I am going to ask for your patience

09:34:43 and be respectful and check your microphone and speak clearly. I would

09:34:46 ask you to slow down in your speech, make sure you

09:34:49 are articulating so everyone can capture it and hear it.

09:34:52 Use your microphone when you are not speaking

09:34:56 -- mute your microphone when you are not

09:35:00 speaking. Keep your conversation to a minimum.

09:35:03 I may sound redundant

09:35:07 but introduce yourself before you begin to

09:35:10 speak. The attendees can use

09:35:14 the chat for tech questions and also level of

09:35:17 engagement. Now, the agenda is out and,

09:35:20 hopefully, you have seen it --

09:35:24 here it is. Our conversation will be directed and limited

09:35:27 to the agenda, provided if you have

09:35:30 concerns, questions or items you would like to

09:35:34 address that's not on the agenda, I am going to ask the

09:35:38 Portland Housing Bureau staff to turn

09:35:41 on the camera on as we have gallery review for a

09:35:44 moment.

Turn on your cameras so we can see who

09:35:48 Portland Housing Bureau staff is.

09:35:54 We are headed there one moment - technology, it is

09:35:57 wonderful. It takes a second.

09:36:00 Portland staff, if you can turn on your camera and wave

09:36:04 so people can identify who they need to reach out to

09:36:07 provided they have questions outside of the agenda.

09:36:17 You can wave.

09:36:20

Thank you very much. We'll go back

09:36:23 to our

09:36:27 agenda. This is a meeting that's opened to the

09:36:30 public. It is not a public meeting. You have the privilege listening in on

09:36:33 the work that's happening within the housing bureau

09:36:37 and the bond oversight

09:36:40 Committee. If you have concerns, questions, or comments, we would

09:36:43 like to make sure those remarks are connected to the

09:36:47 agenda and the Bond Oversight Committee.

09:36:50 If they are not, we encourage you to reach

09:36:53 out to Portland Housing

09:36:56 Bureau, we would love to have your voice and interaction. I am going

09:36:59 to do a roll call for all

09:37:02 of our bond Oversight Committee

09:37:06 and we'll jump into public testimony. If

09:37:09 you do have a testimony, we'll go to the names that

09:37:12 have signed up and here is your opportunity to

09:37:16 identify yourself. You will have two

09:37:19 minutes, and I will start it when after you

09:37:22 announce your name and when you hear the tone,

09:37:25 your two minutes will be up. So, thank you for

09:37:30 that. Roll

09:37:33 call.

09:37:38

>>

09:37:42 MS. Koehler:

09:37:46 Good morning,

>> Alan

09:37:51 Lazo

09:37:55 : Good morning, this is Alan. Good to see

09:37:57 you.

>> Dr. Holt: I

09:38:00 do not see Todd

09:38:07 Todd? Susan

09:38:11 Edith? Steven gray? I am not seeing

09:38:14 them.

We'll postpone the

09:38:17 response to our voting

09:38:20 on the minute since

09:38:23 we don't have a

09:38:27 quorum.

As others come in, we'll come back to

09:38:30 that. Public testimony, do we have anyone sign

09:38:33 up?

>> One person signed up.

09:38:52

>> Dr. Holt: Curtis,

09:38:56 are you in the space?

09:39:01 Curtis may be

09:39:04 unmuting. That could be a challenge at times.

09:39:07 Is Curtis with

09:39:10

09:39:14 us? Okay, we'll circle

09:39:18 back for public testimony at the end of our meeting. Our

09:39:21 first agenda, the

09:39:24 bond updates

09:39:28 and we'll go to Jill Chen.

09:39:32

>> Jill Chen: Thank you, Dr.

09:39:35

Holt, I am Jill Chen. In

09:39:38 front of you is our quarterly update of

09:39:45 the one-pager. There is one

09:39:48 project which is the orange one in the

09:39:51 center. That's Hollywood hub of increase development. All of the

09:39:54 others are either in construction or

09:39:57 open. And, as always, I would love

09:40:01 to say this, we have exceeded every single

09:40:04 target with a total number of units exceeded by

09:40:08 43%. I want to thank everyone on the bond

09:40:11 Oversight Committee for keeping us on track and doing

09:40:14 that great work we are doing.

09:40:18 Did want to note there are three projects

09:40:23 that are in

09:40:26 construction. If

09:40:30 you look at the big project

09:40:33 dashboard, you will note that there are some things

09:40:39 ongoing that's of issue with our

09:40:42 projects. Nothing

09:40:46 overly concern yet. On the Hollywood hub

09:40:49 which is the orange one, that closing slipped from end

09:40:54 of the fiscal year

09:40:57 meeting June of 2024 setting out to September of

09:41:01 2024. That's noted in the dashboard and also in

09:41:04 the dashboard, we did not note this,

09:41:07 it is something that is of interest which is they're

09:41:11 asking for congressional direct spend

09:41:14 and as you all know congress is in a bit of

09:41:18 upheaval. We are not sure if any of the projects that are

09:41:22 seeking congressional direct spend

09:41:25 at this point

09:41:28 will get anywhere. For

09:41:32 Hollywood hub, I believe a $4 million

09:41:35 ask.

We think they only need $2

09:41:38 million. So, it may come back

09:41:41 um - not so to

09:41:44 the bond oversight Committee

09:41:48 but the metro bonds. We have

09:41:51 tapped out completely on the Portland bonds.

09:41:55 This is ongoing issue where we are working to see where they may

09:41:58 have some gaps.

You will see on

09:42:01 the dashboard that in last month, we had the ground

09:42:07 breaking of Francis

09:42:13 and Clarand Clare

09:42:16 . In terms of other projects, there are

09:42:19 slippage of getting completion.

09:42:25

Alleder nine has slipped.

09:42:29

There are ls some issues

09:42:32 that you will hear from

09:42:35 the C hub, they're coming later

09:42:38 today to speak about The Joyce. That one

09:42:42 continues to lay before they reach completion. There are some

09:42:45 issues with their lease.

They are

09:42:48 facing a tax adownment adjustment on

09:42:52 their tax equity. We are also facing

09:42:55 continued difficulties at that corner where

09:42:58 there is continued drug use, camping and

09:43:01 etc.

In terms of

09:43:04 the community, those

09:43:07 they have been working with the community to see

09:43:11 about improve d security

09:43:15 , it is a difficult

09:43:18 situation because the community

09:43:22 themselves have been upset.

I want to let everybody know in

09:43:25 case you all hear about it. Also, I

09:43:29 heard today that

09:43:34 the Em

09:43:37 monds

09:43:44 project

09:43:48 is delayed. Even though they don't have a financial

09:43:51 impact because our money are already in.

09:43:55 Operations are difficult.

09:43:58 Next slide, please. As

09:44:01 mentioned, there is operational continued

09:44:05 difficulties. We just talked a little bit about

09:44:08 the cost increases, the market

09:44:11 conditions are still a little

09:44:14 tenuous for some of our development partners.

09:44:17 I want to make sure that you all were aware

09:44:21 that we PHB issued our last gap

09:44:25 of the

09:44:31 solicitation. That was at the end of September. This was to help

09:44:35 the pipeline of affordable housing

09:44:39 projects, maybe some of those market rate projects to

09:44:42 get to the end and for the market rate project

09:44:46 want us to potentially help them but

09:44:49 also gain additional unit on an expedited

09:44:53 bases. That solicitation is ongoing

09:44:57 right now. We'll have it renewed tomorrow

09:45:00 and next week. Hopefully, the whole affordable housing community will be

09:45:03 able to see more of these

09:45:06 projects quicker through the system.

Operationally,

09:45:15 we are hearhearing

09:45:18 -

09:45:21 of continuous management. Operations is

09:45:24 heading north of $7,000 a unit.

>> Dr.

09:45:27 Holt: Wow.

>>

09:45:31 Jill Chen: A year an ago,

09:45:34 it was more than

09:45:37 $6,000 a unit.

09:45:40 That's a little

09:45:45 challenging. Our stakeholders, we want you to

09:45:48 know that OHCS is coming out of

09:45:52 their consolidated offerings and the

09:45:55 first quarter of 2024. We hope

09:45:58 they have over a billion dollars

09:46:01 to put out

09:46:07 .

$600 million in terms

09:46:10 of Lyft and

09:46:17 a hundred million in PHB. What we are asking

09:46:22 is alignment,

09:46:25 focusing on our community of color on our

09:46:28 court of housing and our low

09:46:32 income, 30% units. Those are

09:46:35 being addressed. They are addressing

09:46:38 readiness to proceed as their top priority. I am

09:46:42 hoping you all as our stakeholders and

09:46:45 advocates will let your voices be known of

09:46:49 the need to align these resources.

Last but

09:46:52 not least, today we'll have discussion on the

09:46:56 closing out of the

09:46:59 Portland Bond. These are going on ongoing

09:47:04 into construction and their lease

09:47:07 it up, in terms of the closing out of the

09:47:11 Portland bonds. Next slide, please. This is a quick

09:47:14 summary of our overview of some of the housing

09:47:18 bonds that's now opened and leased up. We are having

09:47:23 lots of households be placed in

09:47:26 those. Much to your credit, we are targeting for

09:47:29 over 4,000 folks to be in

09:47:32 these houses, and you will

09:47:35 see Crescent Court Israelised up. They

09:47:40 are converted to

09:47:43 permanent financing so it is

09:47:47 cathedral

09:47:50 building. Next

09:47:59 slide, please.

09:48:02 Anna Mann

09:48:06 is opened and it is moving forward.

The

09:48:09 Aurora, today we'll have a grand opening of

09:48:13 Aurora. I am not sure -- I am

09:48:17 so glad

09:48:20 that you all had

09:48:25 involvement. Anna Mann is also opened and the

09:48:29 last I mentioned is The

09:48:33 Joyce.

Looking forward, 3000 Powell is

09:48:36 looking to open in early

09:48:43

09:48:47 2024. Francis plus Clae

09:48:51 are.

Hollywood hub is

09:48:54 still a development. That's going to close in September

09:48:58 of 2024.

Without

09:49:02 further ado - oh,

09:49:05 next slide please. I will hand it over to my

09:49:08 colleague.

>> Dr. Holt:

09:49:11 Jill, if you will do that and

09:49:14 give us a moment for our members to ask

09:49:18 any questions. I will begin with

09:49:21 you, Anna

09:49:33 iese

09:49:36 ese.

>> Anneliese:

09:49:39 Particularly in the

09:49:43 2020s, is this kind of normal or are we

09:49:46 -- um, should we be a

09:49:49 little bit more worried?

>>

09:49:53 Jill Chen: Great question, Anneliese. I

09:49:56 think the only concern I have are many

09:50:00 of our developers have been

09:50:03 able to manage the delays and the

09:50:07 increase in cost by seeking

09:50:11 additional funding. Our stronger and larger

09:50:14 developers are able to absorb some of

09:50:18 those costs.

09:50:22 They have eaten through their own developer phases in some

09:50:25 cases. The smaller ones are the

09:50:28 ones I am more worried

09:50:35 about. They are actually

09:50:38 - we are right now working with

09:50:42 them through a slight modification

09:50:45 of their loans and working with the senior lender to increase

09:50:48 the senior loans but because

09:50:52 it is

09:50:58 100% PHS is

09:51:02 offering good methodology and it is

09:51:06 serving vulnerable

09:51:09 population. You know you will that

09:51:13 increase costs.

The building can't

09:51:16 have extra money to help with the

09:51:19 residents. It makes it harder. We are also working

09:51:22 with them in discussion with the joint office.

09:51:26 So, there are multiple conversations between

09:51:31 PHB, join office and home forward to

09:51:35 ensure that lease of buildings can

09:51:38 be smoother and more

09:51:44 higher priority than just first come and first serve. The

09:51:47 difficulties of these buildings

09:51:50 is if you don't meet the requirement, you could

09:51:53 have a downward adjustment in your tax credits.

09:51:57 I am sorry if that was a long way to --

>>

09:52:00 Anneliese: No, it is great to

09:52:03 understand, and I guess it is

09:52:06 not surprising that they are not

09:52:09 all equal.

We may be concerned of a few as opposed to all. It is

09:52:12 helpful. Thank you, Jill. No further questions.

09:52:16

>> Dr. Holt: Thank you.

Alabama

09:52:28 sdm?

>> Alan: I don't have

09:52:32 any questions,

09:52:35 please proceed.

>>

09:52:38 Good morning, I want to

09:52:41 clarify the numbers

09:52:45 , the interest rate should be August 31st

09:52:49 . That's the reason why we need to make those

09:52:53 updates to that slide.

09:53:07

The highlights are the

09:53:10 following. Expanded the

09:53:14 committee amounts have

09:53:19 have -- expenditures are on

09:53:22 -- [Indiscernible ]

09:53:34 the needed funding for

09:53:37 this period is

09:53:41 $60 million.

09:53:52

>> Dr. Holt: Any questions or comments

09:53:55 from the Oversight

09:53:58 Committee? Alan?

>> Alan: No, pretty

09:54:01 straightforward at this point. Thanks.

>>

09:54:05 Dr. Holt: Anneliese?

>>

09:54:09 Anneliese: No, this is great to see.

>> Dr.

09:54:12 Holt: Thank you very much. We have a project team presentation

09:54:17 and that's The Joyce. Are all the team

09:54:20 members here? If so, you will turn your

09:54:24 cameras on and we'll extend the

09:54:30 gallery view in a

09:54:33

09:54:38 moment.

>> Jill Chen: We

09:54:42 are running early.

>> Dr. Holt: No.

09:54:46 We are right on time.

That's okay. A we can do is we can

09:54:49 flop it into a

09:54:58 reader ship and come back. If we are okay

09:55:01 with that. Bond members are

09:55:05 good with that and so thumbs

09:55:08 up. Let me welcome

09:55:12 Michael Buonocore and Leslie

09:55:18 Goodlow.

>>

09:55:22 Michael: Good morning. I hear

09:55:26 you are losing your -

>>

09:55:29 Alan: I don't know if losing is the

09:55:32 right word.

>> Michael: I am the intern

09:55:36 director for the Portland

09:55:39 housing Bureau. For anyone on

09:55:42 the call who may not know me

09:55:46 well, I am previously the

09:55:49 executive director of Home

09:55:52 Forward. I

09:55:55 left to pursue a

09:55:59 screen writer career.

 

09:56:03 While they recruited for a

09:56:07 permanent director, and selected Rodgers.

09:56:10 So, here I am. There is a vacancy at the

09:56:14 Portland Housing Bureau.

I am

09:56:17 currently filling both

09:56:22 roles.

09:56:25 So, by the end of this month, I will be

09:56:29 fully present at the Portland

09:56:32 Housing Bureau. The burrow is a bit

09:56:35 of a transition into this role. Really excited to be

09:56:38 here and really excited to be working in the

09:56:41 Portland community again and supporting this

09:56:46 amazing team. The recruitment for a

09:56:50 permanent director here

09:56:53 is underway.

Another

09:56:56 step in the process happened

09:56:59 last week. I believe Dr. Holt was apart of that.

09:57:05 So, I

09:57:09 am onboard for as long as the bureau needs

09:57:12 me. The recruitment

09:57:15 process will sort of continue

09:57:19 and move forward and

09:57:22 I will just be available to the team as needed.

09:57:27 It is a pleasure to be here, really excited to

09:57:30 come back and see how the

09:57:33 leap ahead and the community is

09:57:36 taken with the housing bond and just everything

09:57:41 in general.

So,

09:57:44 I think that is as much of an update

09:57:47 on the director process as we have

09:57:50 it at this point. There is not sort of a hard deadline in

09:57:54 terms of when a new person will start or when

09:57:59 a new role ends.

09:58:02 We'll keep the good work moving for

09:58:07 ward.

09:58:11 I will stop talking and let Leslie.

09:58:14

>> Leslie Goodlow

09:58:17 : Good

09:58:20 morning, everyone. My camera didn't work all day yesterday and today

09:58:23 it is back working. Who knows? To give you

09:58:27 additional updates, as Michael mentioned, we have been

09:58:31 in the process of recruiting

09:58:34 a new director.

The recruitment opens in

09:58:38 June. To date,

09:58:43 we interviewed - we did a first round

09:58:47 interview process of internal staff and two batches. We

09:58:50 had six candidates and then we had

09:58:53 a second round of community members

09:58:56 interviewing three candidates that was last Friday as

09:59:00 Michael mentioned.

So, the next step if any of

09:59:03 those candidates are

09:59:07 to move forward will be interviewed with

09:59:10 our Commissioner Rubio and potentially some

09:59:14 kind of meet and greet. Those steps are

09:59:18 yet to be determined. If none of those three

09:59:22 candidates move

09:59:25 forward, we have decided to

09:59:29 contract with a head

09:59:32 Hunter firm,

09:59:35 recruiting to assist us with filling the director's

09:59:38 position. Additionally once we have a

09:59:42 new director hire, we'll

09:59:46 be recruiting for a new deputy

09:59:49 and Matt's old position of policy

09:59:53 and planning manager. A couple of

09:59:57 last things, the city is going

10:00:00 through charter transition. There is

10:00:03 been a lot of movement recently on how

10:00:06 the city is going to be

10:00:10 structured. Issues around city hall and making sure

10:00:13 that we have space

10:00:16 for 12 commissioners. As part of that,

10:00:19 we are making some changes to

10:00:22 the city's budget

10:00:27 process.

10:00:30 We'll be submit

10:00:35 ting a budget with the other

10:00:40 bureaus in our service areas this year. As

10:00:43 we are beginning our budget

10:00:46 process with our leadership team and we expect

10:00:49 to have the mayor's guidance next month.

Hopefully,

10:00:53 it will be on time. And in

10:00:58 preparation of a budget that'll cross two different

10:01:01 city councils.

10:01:04 It will behalf with the current structure and half

10:01:07 with the new structure. I don't know if you can

10:01:11 hear my grandson who's singing in the background.

10:01:14 He decided to come in here

10:01:17 and start singing. So, those are some

10:01:20 of the things that are

10:01:23 going on. We have a lot positions that we are

10:01:27 hiring right now.

10:01:30 Some limited terms

10:01:34 positionposition

10:01:38 for PCEF. If you know folks interested in

10:01:41 working at the house bureau, let us know. I think we have

10:01:46 13 positions totaled that we are filling over the next couple of

10:01:49 months. So, unless there is any questions, thank you so much for the time this morning.

10:01:55

>> Dr. Holt: Thank you both for the updates

10:01:57 and the information. Leslie, we didn't know

10:02:00 if you were holding on dishes at your house this morning.

[Laughter]

 

10:02:06 Questions or comments? I will begin with you,

10:02:09 Anneliese?

>> Anneliese: I don't have any questions. Thank you

10:02:12 for the update, Michael, it is good to see you

10:02:16 virtually again and thank you for stepping up. I want

10:02:19 to acknowledge that's a lot of transition

10:02:23 whether it is a city of government as a

10:02:26 whole or within your own agency. That's really challenging.

10:02:29 I want to send my appreciation for the number of

10:02:32 you that I imagine are doing more than one job in this

10:02:36 moment and kind of catching the things

10:02:39 that may have otherwise fallen into the

10:02:42 cracks. Thank you.

>> Dr. Holt:

10:02:45 Alan?

>> Alan:

10:02:48 Thanks Dr.

10:02:54 Holt, I appreciate the leadership that's here and I echo what

10:02:58 Anneliese said. It is a big commitment around our community. We keep

10:03:01 shuffling players around but it reflects how we are

10:03:04 all in this together and it takes

10:03:07 coordinated efforts across all these places that are

10:03:10 moving right now to reach the goals that we have. We

10:03:14 need our community. Thanks y'all for your

10:03:17 efforts. I was almost

10:03:20 there in-person but didn't quite make it. I didn't see the

10:03:23 new place yet. Some

10:03:26 day.

>> Dr. Holt: That's a personal issue,

10:03:30 Alan, you and I? I

10:03:33 miss, man!

I miss you. Appreciate you.

10:03:40

I see

10:03:44 Jillian has arrived.

Welcome into the meeting. We appreciate

10:03:47 you being here.

We'll get an update from The Joyce from you.

10:03:54

>> Jillian Felton: Thank you all for

10:03:57 your participation.

I had this on my calendar for

10:04:00 Friday. Thank you for waiting for me. I

10:04:03 appreciate that. I am really happy to

10:04:06 present The Joyce.

Construction was

10:04:10 completed in

10:04:22 June.

10:04:25 This project in 2019. We

10:04:28 closed at the end of 2021.

We can

10:04:32 go to the next slide.

So,

10:04:35 our construction team is

10:04:43 CPAH. And Bremik

10:04:46

10:04:50 construction and carlton Hart

10:04:53 Architecture.

10:05:00 We really want to honor

10:05:04 that history with the service and population that we'll

10:05:09 continue to serve. The

10:05:12 on-site team includes

10:05:16 Cascadia health

10:05:21 and Nora. We hope

10:05:24 to be 100% occupied by the end of this month.

Fingers

10:05:28 crossed. I want to talk about a long lease up time. One of the

10:05:31 things I want to share with the committee is

10:05:34 - well, housing

10:05:38 vouchers are really one of the more remarkable

10:05:42 tools that we have

10:05:49 to property.

The process to get through the paper work is

10:05:53 not low barrier, especially when folks are living outside, it

10:05:58 takes time. So, I am going to recap, briefly share

10:06:01 what that process looks like for the individuals who now

10:06:04 resides at The Joyce. So,

10:06:07 first, they have to connect with a caseworker. That

10:06:10 caseworker is going to help them get on the

10:06:15 coordinated access list. Off of that, they'll get

10:06:21 a score for how their acuity to get to the

10:06:24 top of the list and they are notified of the

10:06:28 unit. The first step then, the step that they

10:06:31 are on then is to get through the tax credit paper

10:06:35 work including ID and income verification.

10:06:38 After that, they do very similar paper work

10:06:42 to get through HUD. Some of these requirements

10:06:45 sound easy but it could be really challenging. The one I would

10:06:49 like to present is that HUD requires somebody

10:06:53 see a physical copy of

10:06:56 a

10:07:09 Security. If you live out of state that has to be mailed

10:07:12 to you but you live outside and don't have a mailing

10:07:15 address. The service

10:07:18 provider,

10:07:23 Cascadia health and

10:07:26 NARA and cascade are working to make

10:07:29 sure, we are trying to house those who are most in

10:07:32 need of housing.

Let's go to the next

10:07:36 slide.

It is 66 single room

10:07:40 occupancy units. There are shared bathrooms every

10:07:44 floor. 22 units of

10:07:47 floor.

The units between 125

10:07:51 and 150 square feet. They do have a kitchen. There is

10:07:54 a sink and an induction burner and a microwave

10:07:59 and full size refrigerator and freezer.

10:08:02 Plenty of built-in cabinetry. We

10:08:05 stocked the room and there is a bed, a

10:08:08 chair, and every resident gets a welcome

10:08:12 basket which has the essential. Sheets,

10:08:16 blankets and towels and laundry

10:08:19 soap and shampoo and whatever folks

10:08:23 may not have when they come into housing.

We are

10:08:27 providing. We have employed the methods of

10:08:30 trauma-informed design throughout.

10:08:34 Trauma in-formed

10:08:38 design uses the way the human brain is already

10:08:43 wired to create calm. If you are

10:08:46 living in homelessness, you are in a state of

10:08:49 fight or flight. They only get about

10:08:53 two-thirds of half of only written

10:08:58 or spoken language.

10:09:03

So, each floor has a different color so when the doors open, you

10:09:06 don't have to read the number. You would see oh, that's a

10:09:09 yellow. That's not my floor.

So,

10:09:13 that's easier to navigate throughout the

10:09:16 building. Other thing that generates

10:09:20 a feeling of calm that humans

10:09:23 are hard wired to

10:09:26 like is - a great example is

10:09:30 confetti. If you think of confetti being

10:09:33 thrown in the area, it looks

10:09:36 happy. If

10:09:39 you think one

10:09:43 lone c

10:09:46 onfecto

10:09:50 , that looks really sad.

10:09:55 The entire first floor is available to

10:09:58 residents. Half of it is just

10:10:02 service providers. All the partners and have at

10:10:05 least one usually more full-time staff person

10:10:08 on-site at The Joyce.

So, people who are

10:10:12 in crisis can access to

10:10:15 physical health or physical healthcare they need right

10:10:18 on-site. We have 24 hours staffing including

10:10:21 and that's split between our

10:10:25 resident services and pure support from

10:10:28 Cascadia and we do have security and all residents are

10:10:32 exiting homelessness. Let's go

10:10:37 to the next slide. All the

10:10:41 referrals are coming through coordinated access. Knowing that and

10:10:44 knowing that we want to reach by pop community was another

10:10:48 reason that we partner with

10:10:53 NARA.

Many of

10:10:57 our

10:11:00 - we have got about

10:11:03 40% of our current lease up list

10:11:07 are people of color, of whom about a quarter or

10:11:10 native American or 12% or black. We would expect once we

10:11:13 are fully leased, that

10:11:16 clientele will be about 40% to 50% people

10:11:20 of color. That lease

10:11:24 strategy really began everyone before we apply when we put

10:11:27 these partnerships together. We knew we would not have the control

10:11:31 that we would have with marketing, that we would

10:11:34 normally use to do outreach of

10:11:37 community of color because everyone was coming through

10:11:40 the coordinator access

10:11:44 system.

We started having meetings with our joint

10:11:47 office and our property manager months in advance. Those meetings

10:11:50 started to set everything up and make sure everyone had the same

10:11:53 goals. Those meetings started in February even

10:11:57 though the building was not finished until June.

10:12:01 So, I feel like we have been pretty

10:12:04 successful. I am really proud that we have been able to reach those we

10:12:08 intended to reach. Next

10:12:15 slide. A few

10:12:18 challenges.

When we first

10:12:22 applied, prosper Portland

10:12:25 was taking a large portion of the ground floor.

10:12:29 A year into the

10:12:32 project, covid had hit.

We

10:12:35 were in late 2020 at prosper determining they

10:12:39 could not make this space pencilled for them.

10:12:42 We had to reconfigure the

10:12:45 whole budget. PHB really stepped in and made sure that we

10:12:48 had what we needed. I think it resulted in a

10:12:51 better space for the

10:12:55 residents, even though there is not commercial space and not

10:12:58 active ground floor as we may want with the

10:13:02 potential retail space as, you know, walking down the street

10:13:05 for the residents to be able to access all their care

10:13:08 on-site and have the service provider offices,

10:13:11 to have the big community space that has a full kitchen that

10:13:16 residents can access 24 hours a

10:13:19 day is really great.

We had originally planned a

10:13:22 roof deck and some landscaping on the

10:13:26 roof. Due to code changes, we had to take it out.

10:13:29 That costs us the contractor that

10:13:32 we have been using for

10:13:36 r

10:13:39 hat landscaping - us falling

10:13:42 below our

10:13:45 aspirational goals. They

10:13:49 close in December, in January, project received

10:13:52 a $1 million change order.

10:13:56 I just like cringe at -

10:13:59 trauma from that day. We were able to get

10:14:02 some funds from the state. It costs

10:14:06 a large delay and completion as well

10:14:09 as really having to scramble to figure out how to get the money for

10:14:12 that.

That was a combination

10:14:15 of lumber and commodity increases and last minute

10:14:18 changes to the structural

10:14:22 design that had been

10:14:25 coming through

10:14:28 permitting. We

10:14:32 are currently still working to solve those challenges. One of the things

10:14:35 we are doing is working with our lender

10:14:38 and investor to increase the

10:14:41 loan. So, we can meet the 50% test by the

10:14:47 end of the year and still be able to

10:14:50 convert to permanent loan next

10:14:54 June. Next

10:15:00 slide?

10:15:04 Our goal for hard cost was

10:15:08 30%.

Our professional and soft costs are about half of

10:15:11 what we had anticipated and set a goal for

10:15:14 ourselves.

Originally,

10:15:17 we had

10:15:22 a PHB

10:15:25 structural engineer. The other project was new construction and it was

10:15:28 a larger project, they told us they didn't have the

10:15:32 capacity to do both, which I am glad they told us that up

10:15:35 front. That means we

10:15:38 lost a lot of structural designs and that

10:15:41 means we lost that MWBSB

10:15:44 contractor. The

10:15:48 "S" means small. With a project

10:15:51 complicated as a full

10:15:57 size upgrade, there was one

10:16:02 structural engineer that had the capacity to do that

10:16:06 work. We were not able to replace fit.

10:16:09 That was covid

10:16:13 certified. Unfortunate happens. There are

10:16:15 not enough certified

10:16:19 firms and not enough certified

10:16:23 firms can do this

10:16:26 specific work.

10:16:32

 

10:16:36 The tech halfway through the process said, my firm does not

10:16:39 have the capacity to do this and I will hand all

10:16:44 my work to a different firm. It is challenging to meet some of these goals. I am

10:16:48 disappointed that we were not able to

10:16:51 achieve them.

The project is complete and this is where we

10:16:55 are at.

There is no change in that now.

10:17:02 We did make

10:17:06 as much of an effort as we could make.

It is disappointing not

10:17:09 the hit the goals though.

10:17:12 Next slide, please. We were able to

10:17:16 achieve the

10:17:19 apprentice hour for - and the

10:17:23 journey level hours. All of

10:17:27 those except for women's journey level hours.

10:17:32 We exceeded the

10:17:36 apprentice for both people

10:17:39 of

10:17:43 color as journey level.

10:17:47

That's definitely a great achievement

10:17:51 for the contractor. They work really

10:17:54 hard and to attract people of color and women to

10:17:57 the project are

10:18:00 project engineers and

10:18:05 project manager from Remik

10:18:10 were both women. That's not included in this reporting but it is significant

10:18:13 and unusual to have in an all

10:18:16

10:18:20 female team.

Next

10:18:23 slide, please. Really a lot of words on this page.

The

10:18:26 highlight is that CPAH's engagement begins at

10:18:29 the beginning. Our community engagement started before

10:18:33 our design, before our

10:18:36 application. We went to

10:18:39 PSH

10:18:42 building. Both from the providers that

10:18:46 are working with us and

10:18:50 other groups to tour their building and see what was

10:18:53 working, see what didn't work. Talk to

10:18:58 staff and residents about what would you,

10:19:01 if you could redesign this, what would you like and

10:19:04 all the staff said more space with an existing building or

10:19:07 with the amount of space we have, we'll do

10:19:10 our best. There were little things like

10:19:14 making sure that we have a sight line into each

10:19:18 other's offices. For safety, residents

10:19:21 really like having a community space where they could,

10:19:24 you know, have a party

10:19:28 and watch TV or hang out late at night

10:19:31 - whatever. All of that became part of

10:19:34 our design and part of

10:19:37 the project. The community engagement continues.

10:19:40 It does not stop. There is no end date

10:19:44 for engagement on

10:19:47 any projects. It looks like taking questions

10:19:51 and giving answers. Right now it looks like we have

10:19:54 paper work parties to

10:19:57 get everyone through this

10:20:02 process.

Wednesday, people come and future residents come to try

10:20:05 to get the paper work filled out. They know

10:20:09 they can get a certain time of day to come to get help and

10:20:12 get into housing. We continue to speak with

10:20:15 concerned neighbors and work with the City of

10:20:19 Portland to decrease the graffiti and

10:20:22 increase the safety around the building and making sure we are good

10:20:26 neighbors, you know, good stewards of this

10:20:29 historic building. Next slide.

10:20:35 This is the fun part of the presentation that I have been talking so

10:20:39 fast to get to. This is the part that I am so

10:20:42 proud of and that's the before and after.

This is the

10:20:45 outside of the building before we

10:20:48 started and then now, it just

10:20:51 -- it maintains a

10:20:54 historic character with kind of a modern

10:20:58 twist on the ground floor. I am proud of how this

10:21:01 building turned out. We

10:21:05 did get rid of the fire escape as you can see

10:21:08 in the building. That also

10:21:11 decreases -- increases

10:21:14 safety for residents because it is different

10:21:17 t to access the building from the street if

10:21:21 you are not coming through the front door.

There are a couple

10:21:24 of before and after that I would love to share with you. This is the

10:21:28 before and after in the unit. These are not

10:21:30 necessarily the identical units. This is what we

10:21:34 were dealing with when

10:21:37 we came in.

10:21:40 On the right is where residents live

10:21:43 now. You can see the elements of trauma and form

10:21:47 design and the bright space and natural light

10:21:50 and wood

10:21:54 tones and even the color

10:21:59 palette and eand eart

10:22:02 hy green,

10:22:06 creating a census being close to nature. The before

10:22:09 and after, there is that light that we have

10:22:12 preseree

10:22:15 d

10:22:19 eserved. We reclaimed some of the Woods that was coming out of the

10:22:22 building and building benches, just a different

10:22:25 format. There is a giant bar and other wood that had to come

10:22:29 out. So, that all I have for everyone

10:22:32 today. I would love to take your questions and thank you so much

10:22:36 for the opportunity and again, thank you so much

10:22:40 for your patience, for me not having this on my calendar at the

10:22:44 right time.

>> Dr. Holt: Thank you, Jillian. What

10:22:46 a presentation? I did have the opportunity to be at

10:22:49 the open house and walked

10:22:54 through. A beautiful space of what it looks like. Can

10:22:57 we go back to

10:23:00 gallery view.

Anneliese,

10:23:04 comments, questions?

>> Anneliese: Jillian,

10:23:07 thank you so much for being here today and for what it was,

10:23:10 I could not tell you were coming in very

10:23:14 last minute thinking this was done tomorrow. Kudos!

10:23:17

I want to say kudos on the project as a whole.

10:23:20 It is quite a transformation. I have not had a chance to be

10:23:24 inside of it yet but

10:23:27 certainly walked past it many times. It has

10:23:31 been amazing to see it transformed and

10:23:35 I am excited to see the inside as

10:23:38 well.

>> Jillian: Happy to give

10:23:41 you a tour.

>> Dr.

10:23:44 Holt:

10:23:47 Alan?

>> Alan: Thank you.

10:23:50 This is so unique. I have some questions and some

10:23:53 about the project and particularly of the

10:23:57 single room occupancy

10:24:00 pieces, again,

10:24:03 it started with folks who are

10:24:06 living outside on the

10:24:10 street, but does it tend to be the permanent housing

10:24:13 for folks that are experiencing

10:24:17 house lessness or is this an opportunity to

10:24:19 get somebody into different types of housing. What's your experience with that?

10:24:28 It is permanent

10:24:32 housing. If you are living outside, you may

10:24:35 be dealing with addiction or mental illness,

10:24:39 you need some help. The first step of that is

10:24:42 not living outside.

There is no way to get clean if you are living

10:24:45 outside.

It is just an unrealistic

10:24:49 expectation. Some people will need this level of

10:24:52 support forever. They're going to move in here and we

10:24:55 expect they are going to stay their whole lives.

They're going

10:25:00 to need that on-site

10:25:05 mental health. Some people may move in and

10:25:08 get stabilized and find a job and move out

10:25:12 to a different amount. It

10:25:16 involves a lot of rules and inspections and things like that. When

10:25:20 people have the opportunity and the means to

10:25:23 move on, they often do. We expect that some people are going to move

10:25:26 on. I want my own space, I want more

10:25:29 privacy.

I don't need this level of service

10:25:32 anymore. There is no really predicting what that

10:25:35 percentage is going to be because it is super individual. What

10:25:40 we do know is that there are people that need

10:25:44 this level of intense support or they're not going to be

10:25:47 successful in housing. Being successful in housing especially when

10:25:50 you have a voucher is really important

10:25:54 to kind of your whole future of being successful and

10:25:57 housing. So, that's why we have not only

10:26:00 service providers, but we have a full-time

10:26:03 resident services

10:26:07 coordinator that's there. They're

10:26:12 going to work with people and getting them connected and get their

10:26:15 rent recalculated with home forward to make sure people

10:26:19 can maintaining their housing and stability.

10:26:27

>> Alan: Yeah, thank

10:26:30 you. I do have a question about the

10:26:33 million dollar change order.

The reference you made

10:26:36 to the structural

10:26:40 issues. I am curious if - you

10:26:43 said it was through permitting. I am

10:26:46 curious if it is something that's required from permitting process

10:26:51 in the city in particular.

Something caught you off

10:26:54 guard in the process. My point there, I know we were

10:26:58 trying to streamline and for affordable housing

10:27:02 provider, right? For us to see an impact on this on a

10:27:05 project of this nature is

10:27:09 unfortunate.

>> Jillian: Yes. I agree

10:27:12 unfortunate. I may have had some other choice words at the time.

>>

10:27:15 Alan: Well, it is a public

10:27:18 meeting so.

[Laughter]

>>

10:27:22 Jillian: We went five rounds

10:27:25 of comment of structural with the permitting office. That's

10:27:29 unusual to go through that many

10:27:32 rounds. Your third round

10:27:35 is really like dotting I's and

10:27:39 crossing T's. It was

10:27:42 complicated. I am obviously not a

10:27:46 structural engineer.

10:27:49

Structural engineer at the city didn't

10:27:52 like the way that

10:27:56 our structural engineer had

10:27:59 design the basement.

There was a lot of

10:28:03 back and forth. I think a lot of the debate

10:28:06 of the math and it got to the point where it was

10:28:11 like - the

10:28:14 code enforcement

10:28:17 is not going to improve our

10:28:20 design. Their suggested design basically meant instead

10:28:24 of

10:28:28 replacing.

General, our original designs, we are

10:28:31 going to excavate around the footing of

10:28:34 the basement. We basically repour

10:28:39 the

10:28:42 slab.

It is a lot more

10:28:46 concrete and rebar and a lot more of the support. So, the whole

10:28:50 building when you are repouring the foundation while there is

10:28:53 a standing building, you also have to basically build

10:28:56 a whole support structure and hold it up while you do that.

10:28:59

That's lumber and

10:29:02

10:29:07 time. The cost of material and

10:29:10 the amount of work that's specifically in the basement around the

10:29:14 footings was what drove that change

10:29:18 order.

10:29:22 We anticipated there was going to be an

10:29:26 increase, $250,000 of the

10:29:29 structural changes alone

10:29:32 was about 650.

10:29:41 Lumber prices increase like - I don't remember

10:29:44 what the number was but I want to say about 30% in

10:29:50 those few

10:29:53 months. We caught it at the wrong time when it came out of the

10:29:57 pandemic.

>>

10:30:01 Alan: I am not suggesting that

10:30:04 affordable housing should be held at different quality or

10:30:07 standards. It is a process question, right?

How can welessen

10:30:10 the impact on the surprises on projects and we

10:30:13 know that's going to happen. I know folks out there are working on

10:30:16 it. It is an example of what can we do to all be

10:30:20 pushing in the same direction, essentially.

10:30:33

I think you are right. We see a lot of work being

10:30:36 done in the trades around bringing in communities of color and I

10:30:39 think you may need to pay

10:30:43 attention to make sure the pool for

10:30:46 soft cost providers is broadening for --

10:30:49 I know folks out there are working on it.

When you look at the industry

10:30:52 as a whole and how much is going on right now

10:30:56 and how much opportunity there is, there is a

10:30:59 shortage in soft cost also.

>>

10:31:03 Jillian: Yes, there is a lot of work to

10:31:07 do. Andrew C., I

10:31:10 heard him say that

10:31:14 "if you

10:31:19 don't build it, you can't see

10:31:23 it." If there are not leaders doing that work, reaching

10:31:26 out to pull people up, it is hard

10:31:29 to be the only women or

10:31:33 the only person of color at the

10:31:36 entire organization. So,

10:31:41 there is work to be done. It starts with recruiting young people

10:31:44 to architecture.

That's

10:31:47 the long view.

[Laughter]

>> Alan:

10:31:51 Exactly right. Just like what you said, where

10:31:54 we need to spend some energy in these fields. Thank

10:31:57 you, though.

>> Jillian: Thank you,

10:32:00 Alan.

>> Dr. Holt: Thank you for

10:32:03 your commentary and Jillian for

10:32:06 your report. You and I had this

10:32:09 conversation on a variety of spaces. When it comes to covid

10:32:13 and certifications and all things associated with that and

10:32:16 the effort to bring people

10:32:22 with color and bringing them into the

10:32:26 space, we'll

10:32:29 honor more of those in the

10:32:32 industry.

Create pathways.

10:32:36 Great report, thank you very much!

Do we have

10:32:39 our public testimony? They have not joined?

10:32:42 Okay. We have gone through the

10:32:45 meeting. We

10:32:49 not going to review or approve the last minute or the

10:32:53 minutes from the prior meetings

10:32:56 because we don't have a quorum. I think we have covered all the

10:32:59 things we needed to

10:33:03 cover.

10:33:08

Excellent. Thanks everyone for being in

10:33:11 our gathered space today.

10:33:14 We are just a couple minutes over. Short

10:33:18 meeting. Great

10:33:21 content and Megan?

>>

10:33:25 Megan: We'll have a

10:33:28 discussion with Gina Scott.

>> Dr.

10:33:31 Holt: Thank you for those in the public meeting today, we appreciate

10:33:34 your time. Have an excellent Thursday, take care of