ORDINANCE NO. 177219

* Amend contract with Dodge, Schmitgall, Inc. for $128,000 to support continuation and expansion of second year multi-media marketing campaign on behalf of the Regional Water Providers Consortium (Ordinance; amend Contract No. 33993)

The City of Portland ordains:

Section 1. The Council finds:

1.  The City entered into Contract No. 33993 on December 21, 2001 with Dodge, Schmitgall, Inc. to develop a summer marketing for the Regional Water Providers Consortium. The City of Portland Water Bureau provides administrative and financial services to this Consortium made up of 22 regional water providers and Metro in the Portland metro area.

2.  The City and consultant have completed one season of a successful multi-media campaign, including television, radio and public relations campaign, plus web site development. The media messages focused and will continue to focus on reducing peak season water use, which is the highest water conservation priority for water providers in the Portland metro area.

3.  The original Contract, No. 33993, called for the right of the City to renew the contract with Dodge, Schmitgall, Inc. for a period of up to 3 years if Contractor’s work was deemed satisfactory. Contractor’s work was satisfactory and on behalf of the Consortium, the City would like to renew the contract with Dodge, Schmitgall, Inc. for a second year. This Agreement shall be effective as of the date passed by City Council and continue through the year 2003, terminating October 31, 2003

4.  The original scope of work, as described in Exhibit A, has been expanded to include a year-round marketing campaign which will be comprised of public education collateral programs, event displays, public relations outreach, web enhancement and a kick-off event. The amount of these services is not to exceed $128,000. The City agrees to pay Contractor a sum not to exceed $87,407 for accomplishment of work through June 30, 2003. An additional sum not to exceed $40,593 will be authorized for work by from July 1 through October 31, 2003. In no event, shall the total amount of this contract for services as provided herein exceed $128,000 for the entire term of this contract. Total Contract of $128,000, as found in Center Code 18094141, will authorize payment of $87,407 in FY ’02 –’03 and the remaining $40,593 paid in FY ’03 –04.

5.   Amend contract termination date through October 31, 2003.

6.   All other terms and conditions of the contract remain the same.

NOW, THEREFORE, The Council directs:

a.  That the Commissioner of Public Affairs and Auditor are authorized to execute on behalf of the City an amendment to Contract #33993 with Dodge, Schmitgall, Inc. substantially similar to that attached as Exhibit A.

b.  That the Commissioner of Public Affairs and Auditor are authorized to draw and deliver checks chargeable to Fund 153, Center Code 18094141, Account 521000, Project Number 1925 not to exceed $128,000

c.  The Bureau of Water Works Administrator is permanently authorized to increase this contract up to 10% of the original amount by written amendment during the term of the contract. The City Council shall authorize by ordinance any increase.

Section 2. The Council declares that an emergency exists because the creative and production work for this contract needs to begin immediately so that the year-round marketing campaign can be developed and executed throughout the year, and so that there is sufficient time for the Regional Water Providers Consortium input and review. Therefore this ordinance shall be in full force and effect from and after its passage by the Council.

Passed by the Council, JAN 29 2003        GARY BLACKMER

Auditor of the City of Portland

               By /S/ Susan Parsons

Commissioner Saltzman                Deputy

Lindsey Berman

January 15, 2003

BACKING SHEET INFORMATION

AGENDA NO. 79-2003

ORDINANCE/RESOLUTION/COUNCIL DOCUMENT NO. 177219