ORDINANCE NO. 177217

*Contract with ten firms for garage services as required in support of Bureau of General Services projects and provide for payment (Ordinance)

The City of Portland ordains:

Section 1.  The Council finds:

 1.  The Bureau of General Services requires professional services for garage financial management, garage planning, garage technology, and garage operations and management in support of City projects. A competitive process was established under the supervision of the Bureau of Purchases and in accordance with Section 5.68 of the City Code to solicit proposals for these services.

 2.  The establishment of flexible services contracts based on estimated amounts of work without a specific City commitment to purchase any given amount of service has proven to be effective and in the best interest of the City.

 3.  Flexible services contracts save money by reducing repetitive selection processes for each project.

 4.  A total of 34 proposals were received and reviewed by two selection committees. Each proposal could receive a total of 100 points in five areas: (a) firm background, qualifications, and general experience, (b) experience and education of assigned staff, (c) communication, work relationship and availability, (d) compensation, (e) diversity in employment contracting.

 5.  These requirements contracts do not represent the entirety of work needed by the Bureau of General Services.

 6.  The selected firms are:

   Garage Financial Management

   Melvin Mark Companies

   Star Park, LLC

   FCS Group

   Carl Walker, Inc.

   E.D. Hovee and Company

   Garage Planning Services

The Bookin Group

Melvin Mark Companies

Star Park, LLC

Carl Walker, Inc.

Kittleson and Associates

Page 2

   Garage Technology

   Star Park, LLC

   Carl Walker, Inc.

   DCM Systems

   Advanced Parking Solutions

   Walker Parking Consultants

   Garage Operations and Management

   Star Park, LLC

   Melvin Mark Companies

   Advanced Parking Solutions

   Carl Walker, Inc.

   Walker Parking Consultants

 7.  Firms will be assigned work based on their ability and expertise to perform projects by issuing Task Orders against their contract.

 8.  The value of each contract will be $50,000 for a five-year term. The Bureau of General Services recommends that the Bureau Director be authorized to amend each contract up to an additional $7,500 if needed to complete unanticipated but necessary work.

NOW, THEREFORE, the Council directs:

 a.  The Mayor and Auditor are authorized to execute standard PTE contracts, to be approved by the City Attorney, with the firms listed in finding #7 above.

 b.  The Bureau Director is authorized to amend each contract up to an additional $7,500.

 c.  The Mayor and Auditor are hereby authorized to draw and deliver check(s) when demand is presented and approved by the proper authorities.

Section 2.  The Council declares that an emergency exists because a delay in proceeding with these contracts could result in additional expense to the City; therefore, this Ordinance shall be in force and effect from and after its passage by the Council.

Passed by the Council JAN 29 2003  GARY BLACKMER

Mayor Vera Katz  Auditor of the City of Portland

Diane Seaton  By /S/ Susan Parsons

January 14, 2003    Deputy

BACKING SHEET INFORMATION

AGENDA NO. 74-2003

ORDINANCE/RESOLUTION/COUNCIL DOCUMENT NO. 177217