ORDINANCE NO. 177215

*Authorize Agreement with Vianovus for online hosting and software licensing (Ordinance)

The City of Portland ordains:

Section 1.  The Council finds:

1.  On March 31, 1999, the City entered into an agreement with Vianovus (formerly The Paragon Company) to provide software licensing and annual support for a Facilities capital projects management information system.

2.  The agreement was for six licenses for $27,000, plus $500 per license per year for support. Five licenses were added on November 16, 2000 for $7,500, plus $500 per license per year for support.

3.  Contract No. 34731 is not a valid contract number and is the Contractor’s vendor number. Upon approval of this ordinance, a contract number will be assigned by the City Auditor’s Office.

4.  Amendment No. 1, dated December 4, 2002 increased the contract amount $29,940 to provide online hosting services, plus three additional licenses and annual support. The new total contract amount is $95,940.

5.  Amendment No. 2 was processed December 2002 to add terms and conditions to the Agreement.

6.  The termination date is December 3, 2003. The maximum term of the contract is March 30, 2004. The City’s Charter provides that a five-year contract can be renewed for an additional five-year term.

7.  The Bureau of General Services recommends that the attached Agreement, Amendment No. 1, and Amendment No. 2 (attached as Attachment No. 1) be approved with Vianovus to provide online hosting and software license as described in the attached Agreement (Attachment No. 1) for a total Agreement amount of $95,940, with an option to renew one year at a time through March 30, 2009.

NOW, THEREFORE, the Council directs:

a.  The Mayor and Auditor are authorized to execute the Agreement, Amendment No. 1, and Amendment No. 2, attached hereto as Attachment No. 1, with Vianovus (formerly The Paragon Company) in the amount of $95,940.

b.  The Auditor is authorized to assign a contract number.

c.  The Bureau of General Services is authorized to renew the agreement one-year at a time through March 30, 2009.

d.  The Mayor and Auditor are hereby authorized to draw and deliver checks chargeable to the fiscal year 2002-03 budget, when demand is presented and approved by the proper authorities.

Section 2.  The Council declares that an emergency exists because a delay in proceeding with this Agreement could result in additional expense to the City; therefore, this Ordinance shall be in force and effect from and after its passage by the Council.

Passed by the Council JAN 29 2003         GARY BLACKMER

Mayor Vera Katz  Auditor of the City of Portland

Diane Seaton    By

January 16, 2003   Deputy /S/ Susan Parsons

BACKING SHEET INFORMATION

AGENDA NO. 72-2003

ORDINANCE/RESOLUTION/COUNCIL DOCUMENT NO. 177215