CFDA#14.218

CFDA#14.239

EXHIBIT A

CITY AGREEMENT NO.  COUNTY CONTRACT NO.

OMNIBUS CONTRACT BETWEEN

CITY OF PORTLAND, BUREAU OF HOUSING AND COMMUNITY DEVELOPMENT

AND

MULTNOMAH COUNTY OFFICE OF SCHOOL AND COMMUNITY PARTNERSHIPS

This agreement for services (AGREEMENT) is between the CITY OF PORTLAND, acting through its BUREAU OF HOUSING AND COMMUNITY DEVELOPMENT (CITY) and MULTNOMAH COUNTY, acting through its OFFICE OF SCHOOL AND COMMUNITY PARTNERSHIPS (COUNTY).

This Agreement consists of the following sections:

Part A:    Agreement                Page 1

Table A: Contracted Service Programs            Page 2

Part B:  General Terms and Conditions          Page 3

Exhibits: Program Descriptions              Page 9

PART A: AGREEMENT

1.  DESCRIPTION OF SERVICES: County will provide the services included in Table A: Contracted Service Programs, and the related Exhibits.

2.  COMPENSATION: City shall pay County quarterly for provision of services, upon receipt of invoice documenting expenditures and a service report for each program included in this Agreement, as described in the Exhibits. Total compensation under this Agreement shall not exceed $1,691,319.

3.  TERM: County's services will begin on July 1, 2002, and terminate when completed, but no later than June 30, 2003.

In witness whereof, the parties hereto have caused this Agreement to be executed by their authorized officers.

MULTNOMAH COUNTY, OREGON      CITY OF PORTLAND

BY                    BY    

Director, Office of Schools and Community Date    Commissioner Erik Sten   Date

Partnerships                  Commissioner of Public Works

BY  

Diane Linn, Multnomah County Chair    Date

REVIEWED:                APPROVED AS TO FORM:

___________________________________  _______

County Counsel for

Multnomah County, Oregon     Date

By  By    

     Date    Jeffrey L. Rogers, City Attorney     Date

TABLE A: CONTRACTED SERVICE PROGRAMS

CONTRACT #:

         TOTAL: $1,691,319

PART B: GENERAL TERMS AND CONDITIONS

1.  FUNDS AVAILABLE. City certifies that sufficient funds are available and authorized to finance the costs of this Agreement. In the event that funds cease to be available to City in the amounts anticipated, City may terminate or reduce contract funding or change the scope of services accordingly. City will notify County as soon as it receives notification from funding source.

2.  INDEPENDENT CONTRACTOR STATUS. City is engaged as an independent contractor and will be responsible for any federal, state, or local taxes and fees applicable to payments for services under this agreement. The County and its subcontractors and employees are not employees of the City and are not eligible for any benefits through the City, including, without limitation, federal social security, health benefits, workers compensation, unemployment compensation, and retirement benefits.

3.  CONFLICTS OF INTEREST. No City officer or employee, during his or her tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. No board of commissioner members or employees of the County, during his or her tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. No City officer or employee who participated in the award of this Agreement shall be employed by the County during the Agreement. On CDBG-funded projects, the County shall further comply with the conflict of interest provisions cited in 24 CFR 570.611.

4.  SUBCONTRACTS AND ASSIGNMENT. County shall not subcontract its work under this Agreement, in whole or in part, without the written approval of the City. The County shall require any approved subcontractor to agree, as to the portion subcontracted, to fulfill all obligations of the County as specified in this Agreement, including being responsible for adhering to all regulations cited within this Agreement. Notwithstanding City approval of a subcontractor, the County shall remain obligated for full performance hereunder, and the City shall incur no obligation other than its obligations to the County hereunder. The County agrees that if subcontractors are employed in the performance of this contract, the County and its subcontractors are subject to the requirements and sanctions of ORS Chapter 656, Workers Compensation. The County shall not assign this contract in whole or in part or any right or obligation hereunder, without prior written approval of the City.

5.  WORKERS' COMPENSATION INSURANCE

A.  The County, its subcontractors, if any, and all employers working under this Agreement are subject employers under the Oregon workers compensation law and shall comply with ORS 656.017, which requires them to provide workers compensation coverage for all their subject workers. A certificate of insurance, or copy thereof, shall be attached to this Agreement as Attachment A, if applicable, and shall be incorporated herein and made a term and a part of this Agreement. The County further agrees to maintain workers compensation insurance coverage for the duration of this Agreement.

B.  If SUBRECIPIENT's worker's compensation insurance coverage is due to expire during the term of this Agreement, the County agrees to timely renew its insurance, either as a carrier-insured employer or a self-insured employer as provided by Chapter 656 of the Oregon Revised Statutes, before its expiration, and the County agrees to provide the City of Portland such further certification of workers compensation insurance as renewals of said insurance occur.

C.  The County agrees to accurately complete the City of Portland's Questionnaire for Workers Compensation Insurance and Qualification as an Independent County prior to commencing work under this Agreement. Questionnaire is attached to this Agreement as Attachment B and shall remain attached to this Agreement and become a part thereof as if fully copied herein. Any misrepresentation of information on the Questionnaire by the County shall constitute a breach of this Agreement. In the event of breach pursuant to this subsection, City may terminate the Agreement immediately and the notice requirement contained in subsection (9), EARLY TERMINATION OF AGREEMENT, hereof shall not apply.

6.  INDEMNIFICATION. To the extent permitted by Oregon Tort Claim Act and the Oregon Constitution, the County shall hold harmless, defend, and indemnify the City and the City's officers, agents, and employees against all claims, demands, actions, and suits (including all attorney fees and costs) brought against any of them arising from the County's work or any subcontractors work under this Agreement.

7.  LIABILITY INSURANCE. The County is self-insured as provided by Oregon law.

8.  OREGON LAW AND FORUM. This Agreement shall be construed according to the law of the State of Oregon. Any litigation between the City and the County arising under this contract or out of work performed under this Agreement shall occur, if in the state courts, in the Multnomah County court having jurisdiction thereof, and if in the federal courts, in the United States District Court for the State of Oregon.

9.  EARLY TERMINATION.

A. Termination for Convenience: In accordance with 24 CFR 85.44, the City and County may terminate this Agreement at any time by mutual written agreement. If the Agreement is terminated by the City as provided herein, the County will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of the County covered by this Agreement less payments of compensation previously made.

B. Termination for Cause: In accordance with 24 CFR 85.43, if, through any cause, the County shall fail to fulfill in timely and proper manner its obligations under this Agreement, or if the County shall violate any of the covenants, agreements, or stipulations of this Agreement, the city may avail itself of such remedies as cited in 24 CFR 85.43 by giving written notice to the County of such action and specifying the effective date thereof at least 30 days before the effective date of such action. In such event, all finished or unfinished documents, data, studies, and reports prepared by the County under this Agreement shall, at the option of the City, become the property of the City, and the County shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents.

Notwithstanding the above, the County shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the County, and the City may withhold any payments to the County for the purpose of setoff until such time as the exact amount of damages due the City from the County is determined.

C. Enforcement and Remedies: In the event of termination under section B. hereof by the City due to a breach by the County, then the City may complete the work either itself or by agreement with another SUBRECIPIENT, or by a combination thereof. In the event the cost of completing the work exceeds the amount actually paid to the County hereunder plus the remaining unpaid balance of the compensation provided herein, then the County shall pay to the City the amount of the excess. Allowable costs shall be determined in accordance with 24 CFR 85.43(c).

The remedies provided to the City and County under sections B and C hereof for a breach shall not be exclusive. The City and County also shall be entitled to any other equitable and legal remedies that are available.

In the event of termination under section B, the City shall provide the County an opportunity for an administrative appeal to the Bureau Director.

10.  AGREEMENT CHANGES. The City or County may, from time to time, request changes in writing in the scope of services or terms and conditions hereunder. Such changes, including any increase or decrease in the amount of the County's compensation, shall be incorporated in written amendments to this Agreement. Changes to the scope of work, budget line items, timing, reporting, or performance measures may be approved by the Project Manager. Significant changes to the scope of work, performance measures, or compensation must be approved by ordinance of the City Council.

11.  SEVERABILITY. If any provision of this Agreement is found to be illegal or unenforceable, this Agreement nevertheless shall remain in full force and effect and the provision shall be stricken.

12.  INTEGRATION. This Agreement contains the entire agreement between the City and the County and supersedes all prior written or oral discussions or agreements.

13.  MAINTENANCE AND AUDIT OF RECORDS. The County shall maintain fiscal records on a current basis to support its billings to the City. The County shall retain fiscal as well as all records relating to program and client eligibility for inspection, audit, and copying for 3 years from the date of completion or termination of this Agreement. The City or its authorized representatives shall have the authority to inspect, audit, and copy on reasonable notice and from time to time any records of the County regarding its billings or its work hereunder.

The City, either directly or through a designated representative, may audit the records of the County at any time during this 3-year period. If an audit discloses that payments to the County were in excess of the amount to which the County was entitled, then the County shall repay the amount of the excess to the City.

14.  MONITORING. The City, through the Bureau of Housing and Community Development, shall monitor at least once each year that portion of the County's project funded with Community Development Block Grant (CDBG), HOME Investment Partnership Program, or Emergency Shelter Grant (ESG) funds. Such monitoring shall ensure that the operation of the project conforms to the provisions of this Agreement. The County shall monitor each subcontractor at least once a year for that portion of activities funded with City CDBG funds. Such monitoring shall ensure that the operations of the project conforms to the provisions of this Agreement.

15.  ACCESS TO RECORDS. The City, HUD, the Comptroller General of the United States, or any

of their duly authorized representatives shall have access to any books, general organizational and administrative information, documents, papers, and records of County which are directly pertinent to this Agreement for the purpose of making audit or monitoring, examination, excerpts, and transcriptions. All

required records must be maintained by County for three years after the City makes final payments and all other pending matters are closed.

16.  REPORTING REQUIREMENTS. The County shall report on its activities in a format and by such times as prescribed by the City.

17.  PUBLICITY. Publicity regarding the project shall note participation of the City of Portland through its Bureau of Housing and Community Development.

18.  COMPLIANCE WITH LAWS. In connection with its activities under this Agreement, the County shall comply with all applicable federal, state, and local laws and regulations. In the event that the County provides goods and services to the City in the aggregate in excess of $2,500 per fiscal year, the County agrees it has certified with the City's Equal Employment Opportunity certification process. For Community Development Block Grant funded projects, the County shall carry out its activities in compliance with 24 CFR 570 Subpart K, excepting the responsibilities identified in 24 CFR 570.604 and 570.612. For HOME Investment Partnership Program funded projects, the County shall carry out its activities in compliance with 24 CFR Part 92.

19.  CONTRACT ADMINISTRATION. The County shall comply with the applicable provisions of OMB Circular Nos. A-21, A-87, A-110, A-122, A-128, and with applicable provisions of 24 CFR Part 85 as described by 24 CFR 570.502(a) and 570.610.

20.  NONDISCRIMINATION. During the performance of this Agreement, the County agrees as follows:

A. The County will comply with the nondiscrimination provisions of Title VI of the Civil Rights Act of 1964 (24 CFR 1), Fair Housing Act (24 CFR 100), and Executive Order 11063 (24 CFR 107).

B. The County will comply with prohibitions against discrimination on the basis of age under Section 109 of the Act as well as the Age Discrimination Act of 1975 (24 CFR 146), and the prohibitions against discrimination against otherwise qualified individuals with handicaps under Section 109 as well as Section 504 of the Rehabilitation Act of 1973 (24 CFR 8).

C. The County will comply with the equal employment and affirmative action requirements of Executive Order 11246, as amended by Order 12086 (41 CFR 60).

D. The County will undertake efforts to encourage the use of minority and women's business enterprises as stated in Executive Orders 11625, 12432, and 12138.

E. The County will make known that use of the facilities and services is available to all on a nondiscriminatory basis.

21.  PROGRAM INCOME/PERSONAL PROPERTY.

A. Program income, with the exception of HOME program income, shall be retained by the County provided that it shall be used only for those activities identified in the Exhibits in this Agreement, and shall be subject to all provisions of this Agreement. Any program income on hand when the Agreement expires or received after such expiration shall be paid to the City. Any program income generated by

HOME funded activities must be returned to the City's Local HOME Account to be reprogrammed for HOME eligible activities by the City in accordance with 24 CFR 92.503.

B. SUBRECIPIENTs who retain and expend program income shall set up a Program income ledger account and establish procedures and internal controls to assure: collection of all program income, accurate classification of funds to be credited, immediate deposit into the proper bank account, and program income disbursement before requesting additional City funds.

C. In all cases in which personal property is sold, the proceeds shall be program income, and personal property not needed by the County for the applicable service program shall be transferred to the City for that funding source program or shall be retained after compensating the City.

D. For Community Development Block Grant funded projects, the County shall comply with provisions of 24 CFR 570.504 regarding program income. When there is program income, transfers of CDBG funds to the county shall be adjusted in accordance with 24 CFR 570.504.

22.  FUND-RAISING. City-funded dollars may be used to cover expenses directly related to the contracted project. Costs associated with general agency fund-raising activities are not eligible. No Emergency Shelter Grant (ESG) fund dollars may be used to cover expenses associated with general agency fund raising activities not directly related to ESG-funded projects.

23.  EXPIRATION/REVERSION OF ASSETS.

A. For Community Development Block Grant funded projects, the County shall comply with the Reversion of Assets provision of 24 CFR 570.503(b)(8).

B. For Emergency Shelter Grant funded projects, the County shall transfer to the City any ESG funds on hand at the time of expiration and any accounts receivable attributable to the use of ESG funds. Any real property under the County's control that was acquired or improved in whole or in part with ESG funds in excess of $25,000 shall be disposed of in a manner which results in the City being reimbursed in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non-ESG funds for acquisition of, or improvement to, the property. Such reimbursement is not required after a five-year period after expiration of this Agreement.

The County shall require that the language of this certification be included in the award documents at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreement) and that all subcontractors shall certify and disclose accordingly.

24.  LABOR STANDARDS. The County agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act, as amended, the provisions of Contract Work Hours, the Safety Standards Act, the Copeland "Anti-Kickback" Act (40 U.S.C. 276, 327-333) and all other applicable federal, state, and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. The County shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the City of Portland for review upon request.

The County agrees that, except with respect to the rehabilitation or construction of residential property designed for residential use for less than eight (8) households, all SUBRECIPIENTs engaged under contracts in excess of $2,000 for construction, renovation, or repair of any building or work financed in whole or in part with assistance provided under this Agreement, shall comply with federal requirements adopted by the City of Portland pertaining to such agreements and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR, Parts 3,15 and 7 governing the payment of wages and ratio of apprentices and trainees to journeymen; provided that if wage rates higher than those required under regulations are imposed by state or local law, nothing hereunder is intended to relieve the County of its obligation, if any, to require payment of the higher wage. The County shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph, for such contracts in excess of $10,000.

25.  MINIMIZING DISPLACEMENT. The County assures that it will take all reasonable steps to minimize the displacement of persons as a result of this Agreement, and shall comply with the applicable provisions of 24 CFR 570.606 or 576.80.

26.  PROGRAM ACCESS BY THE DISABLED. The County shall, to the maximum feasible extent, follow the Bureau of Housing and Community Development's guidelines on ensuring interested persons can reasonably obtain information about, and access to, HUD-funded activities.

27.  FLOOD DISASTER PROTECTION. County agrees to comply with the requirements of the Flood Disaster Protection Act of 1973 (P.L. 93-234) in regard to the sale, lease, or other transfer of land acquired, cleared, or improved under the terms of this Agreement, as it may apply to the provisions of this Agreement.

28.  LEAD-BASED PAINT POISONING. The County agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.608 and 24 CFR Part 35, and in particular, Sub-Part B thereof. Such regulations pertain to all HUD-assisted housing and require that all owners, prospective owners, and tenants or properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain symptoms, treatment, and precautions that should be taken when dealing with lead-based paint poisoning.

29.  LOBBYING FOR FUNDS. No federal appropriated funds have been paid or will be paid, by or on behalf of the County, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the SUBRECIPIENT agrees to complete and submit Standard Form-LLL "Disclosure Form to Report Lobbying," in accordance with its instructions.

The County shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreement) and that all subcontractors shall certify and disclose accordingly.

30.  CHURCH/STATE. The County agrees to comply with the applicable provisions of 24 CFR 570.200(j) or 24 CFR 576.22 regarding the use of federal funds by religious organizations.

31.  TARGETING. The City will be designating Target Areas which are to receive focused services for the fiscal year. As appropriate, the County will provide intensive marketing and outreach to the designated areas, will collect data on all activities in the areas including numbers served, and will report on efforts in the area according to Agreement's provisions on Reporting Requirements.

32.  SECTION 3/TRAINING. County will comply with the training and employment guidelines of

Section 3 of the Housing and Urban Development Act of 1968, as amended, (12 U.S.C. 1701a) and regulations pursuant thereto (24 CFR Part 135). The Bureau of Housing and Community Development will provide training for SUBRECIPIENTs. All SUBRECIPIENTs are required to attend general training on City and Federal requirements and other project specific training as appropriate.

33.  INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM. During the term of this contract, the City of Portland will be switching billing and reporting systems to HUD's Integrated Disbursement and Information System (IDIS). This switch will require changes in the way the County bills and reports to the City about these projects. Affected County program and fiscal staff will attend training in 90 in order to become more knowledgeable about IDIS and to comply with new City processes.

EXHIBIT A

JANUS YOUTH: CDBG FUNDED

HOMELESS PROGRAMS: NIGHT YOUTH SHELTER

I.  AUTHORITY

The provision of services and housing options, including emergency shelter, is a major goal of the City of Portland and part of the City of Portland Consolidated Plan. The City has Community Development Block Grant (CDBG) funds that can be used for shelter and support services for persons who are homeless. Multnomah County, through its Office of School and Community Partnerships, administers a variety of housing and service programs for persons who are homeless. The City and the County, through their jointly appointed citizen oversight committee - the Housing and Community Development Commission - agree to cooperatively develop and maintain services and housing for persons who are homeless.

II.  SCOPE OF SERVICES

County will oversee the delivery of housing and services for homeless youth by the Janus Youth at Streetlight Program Shelter (820 SW Oak).

The County shall contract with Janus Youth to provide safe and sanitary 24 hour shelter for 30 youth per night, for an average length of stay of four months. Youth will be assessed and case managed by other providers in the continuum; they will be expected to attend day-time activities focused on skill-building and stability to ready them for the transition to more independent living situations. The shelter will encourage youth participation in the programs and support the service coordination functions. Youth will participate in self-governance of the shelter.

III. PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on the achievement of the following levels of service (outputs) during the period of this agreement:

②  Janus Youth will provide shelter for approximately 250 youth (unduplicated count)

②  All youth staying in the shelter will be active in governing the shelter

B.  SUBRECIPIENT will track and report on the achievement of the following accomplishments during the period of this agreement.

②  50% of all youth served will leave the shelter for safe, stable housing, which includes transitional and independent housing in the continuum as well as other stable housing in the community

②  Youth will decrease the amount of unhealthy risk-taking behaviors, as measured by reports that youth were not dismissed from the shelter for the reasons of use of tobacco and/or alcohol/drugs, or for having unprotected sex

IV.  REPORTING REQUIREMENTS

A.  Subcontractor Plans and Outcomes: County will provide the City with subcontractor service plans and outcome performance goals upon execution of the annual subcontracts pursuant to this Exhibit.

B.  Quarterly Reports: Except as provided by subsection C. below, County will provide the City with quarterly performance within thirty (30) days from the end of each quarter. Quarterly reports shall include: 1) expenditures by the subcontractor; 2) number of clients (unduplicated) served; 3) number of shelter nights provided; 4) performance and narrative data related to Section III and 5) ethnic and racial data.

C.  Final Reports: County shall submit a final report as its fourth quarter report. The final report shall include:

1.  Year-end expenditures by the subcontractor

2.  Year-end performance assessments

3.  Number of individuals served

4.  Client demographics including ethnicity, and sex of all recipients of services

5.  Number of individuals in case management

6.  Performance data related to section III

D.  Reporting format will substantively resemble tables A-1 and A-2 to include all required information and data for quarterly and final reports.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  The SUBRECIPIENT will be compensated for the above described services. The payment shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to perform the work and service.

B.  No funds under this Agreement may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into agreements without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, pro-rated to reflect the use of said equipment by CITY-funded programs.

C.  IT IS AGREED THAT TOTAL COMPENSATION UNDER THIS AGREEMENT SHALL NOT EXCEED TWO HUNDRED THOUSAND, SIX HUNDRED AND THIRTY-ONE DOLLARS ($200,631) OF CDBG FUNDS.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Heather Lyons, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this agreement as provided herein, and to carry out all other CITY actions referred to herein.

TABLE A-1

Project Report for Multnomah County – Homeless Youth System – Janus Short Term Shelter

BENEFICIARY DATA

Reporting Period From: ____________ To: ____________

1. Gender

2. Race

3. Ethnicity

4. Age

5. Other Characteristics

*Totals Should Equal

TABLE A-2

Project Report for Multnomah County – Homeless Youth System – Janus Short Term Shelter

Outcome and Reporting Data

Reporting Period From: ____________ To: ____________

**Unduplicated YTD may not necessarily match the sum of the quarterly unduplicated count, since one client may be served in more than one quarter.

Narrative:

On a separate page, please include as applicable:

▪  How youth are involved in governing shelter

▪  Updates and information on program changes that affect continuum of Homeless Youth Services

▪  Activities that show increase in coordination with other homeless and mainstream services systems

EXHIBIT B

OUTSIDE IN and NEW AVENUES FOR YOUTH: GENERAL FUNDS

HOMELESS PROGRAMS: YOUTH TRANSITIONAL HOUSNG

I.  AUTHORITY

The provision of services and housing options, including youth transitional housing and youth independent housing, is a major goal of the City of Portland and part of the City of Portland Consolidated Plan. The City has $638,421 in General Funds that can be used for such efforts. Multnomah County, through its Office of School and Community Partnerships, administers a variety of housing and service programs for persons who are homeless. The City and the County, through their jointly appointed citizen oversight committee - the Housing and Community Development Commission - agree to cooperatively develop and maintain services and housing for persons who are homeless.

II.  SCOPE OF SERVICES

County will oversee the delivery of transitional and independent housing for homeless youth by Outside In and New Avenues for Youth. The transitional housing services are group living arrangements for youth who need supportive and supervised living environments to become fully independent. Length of stay may be up to two years. The independent housing consists of scattered site, independent apartments. Apartments are supervised and youth residents are case managed, but there is more independence than in transitional housing. It is expected that youth will be ready to leave the street when they move from this housing.

City General funds totaling $319,210.50 are available to pay for the delivery of transitional housing by New Avenues for Youth and City General funds totaling $319,210.50 are available to pay for the delivery of transitional housing and independent housing by Outside In.

The County shall work with the agencies to achieve the following performance and outcome goals:

III. PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on the achievement of the following levels of service (outputs) during the period of this agreement:

②  Outside In will provide transitional and independent housing for 25 homeless youth (unduplicated count).

②  Outside In will maintain 12 units of transitional housing (3,838 bed nights).

②  Outside In will provide 7 scattered site supervised independent housing units (4 covered by City funding.

②  New Avenues for youth will provide transitional housing for 25 homeless youth (unduplicated count).

②  New Avenues for youth will maintain 24 units of transitional housing.

②  Maintain14.5 beds of safe and clean transitional housing.

B.  SUBRECIPIENT will track and report on the achievement of the following accomplishments during the period of this agreement.

②  65% of all youth who complete the program will move into stable housing

②  65% of all youth who exited to stable housing will remain in stable housing for 6 months

IV.  REPORTING REQUIREMENTS

A.  Subcontractor Plans and Outcomes: County will provide the City with subcontractor service plans and outcome performance goals upon execution of the annual subcontracts pursuant to this Exhibit.

B.  Quarterly Reports: Except as provided by subsection C. below, County will provide the City with quarterly performance within thirty (30) days from the end of each quarter. Quarterly reports shall include: 1) expenditures by the subcontractor; 2) number of clients (unduplicated) served; 3) number of shelter nights provided; and 4) ethnic and racial data.

C.  Final Reports: County shall submit a final report as its fourth quarter report. The final report shall include:

1.  Year-end expenditures by the subcontractor

2.  Year-end performance assessments

3.  Number of individuals served

4.  Client demographics including ethnicity, and sex of all recipients of services

5.  Performance data related to Section III.

D.  Reporting format will substantively resemble tables B-1 and B-2 to include all required information and data for quarterly and final reports.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  The SUBRECIPIENT will be compensated for the above described services. The payment shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to perform the work and service.

B.  No funds under this Agreement may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into agreements without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, pro-rated to reflect the use of said equipment by CITY-funded programs.

C.  IT IS AGREED THAT TOTAL COMPENSATION UNDER THIS AGREEMENT SHALL NOT EXCEED SIX HUNDRED AND THIRTY-EIGHT THOUSAND, FOUR HUNDRED AND TWENTY-ONE DOLLARS ($638,421) OF GENERAL FUNDS.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Heather Lyons, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this agreement as provided herein, and to carry out all other CITY actions referred to herein.

TABLE B-1

Project Report for Multnomah County – Homeless Youth System – OI and NAFY Transitional Housing

BENEFICIARY DATA

Reporting Period From: ____________ To: ____________

1. Gender

2. Race

3. Ethnicity

4. Age

5. Other Characteristics

*Totals Should Equal

TABLE B-2

Project Report for Multnomah County – Homeless Youth System

Outside In and New Avenues for Youth Transitional Housing

Outcome and Reporting Data

Reporting Period From: ____________ To: ____________

**Unduplicated YTD may not necessarily match the sum of the quarterly unduplicated count, since one client may be served in more than one quarter.

Narrative:

On a separate page, please include as applicable:

▪  Updates and information on program changes that affect continuum of Homeless Youth Services

▪  Activities that show increase in coordination with other homeless and mainstream services systems

EXHIBIT C

MULTNOMAH COUNTY: PILOT FUNDED

HOMELESS PROGRAMS: DIRECT CLIENT ASSISTANCE

I.  AUTHORITY

The provision of services and housing options, including emergency shelter, is a major goal of the City of Portland and part of the City of Portland Consolidated Plan. The City, from time to time, has Payment in Lieu of Taxes (PILOT) funds that can be used for support services for persons who are homeless. Multnomah County, through its Office of School and Community Partnerships, administers a variety of housing and service programs for persons who are homeless. The City and the County, through their jointly appointed citizen oversight committee - the Housing and Community Development Commission - agree to cooperatively develop and maintain services and housing for persons who are homeless.

II.  SCOPE OF SERVICES

$350,000 in PILOT funds are made available through a clearinghouse and are contracted for the following services:

A.  Direct client assistance (deposits, rent or mortgage assistance, moving assistance, transportation assistance, etc.) linked with transitional or permanent housing which leads to or removes barriers to housing stabilization.

B.  PILOT funds may not be used for agency staff, shelter, or transitional housing.

III. PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on the achievement of the following levels of service (outputs) during the period of this agreement:

②  Serve at least 600 households with maximum allocation of $2000 per family with children and $1000 per single person household

B.  SUBRECIPIENT will track and report on the achievement of the following accomplishments during the period of this agreement.

②  50% of families will remain in stable housing six months after receiving rent assistance

②  50% of single individuals will remain in stable housing six months after receiving rent assistance

IV.  REPORTING REQUIREMENTS

A.  Subcontractor Plans and Outcomes: County will provide the City with subcontractor service plans and outcome performance goals upon execution of the annual subcontracts pursuant to this Exhibit.

B.  Quarterly Reports: Except as provided by subsection C. below, County will provide the City with quarterly performance within thirty (30) days from the end of each quarter. Quarterly reports shall include: 1) expenditures by program areas and subcontractors; 2) client demographics by program areas and subcontractors; and 3) performance assessments by program areas and subcontractors.

C.  Final Reports: County shall submit a final report as its fourth quarter report. The final report shall include:

1.  Year-end expenditures by program area and subcontractors

2.  Year-end performance assessments by program areas and subcontractors

3.  Number of households and individuals served by program areas and subcontractors

4.  Client demographics by program area and subcontractors, including ethnicity, age, and sex of all recipients of services provided pursuant to this agreement

5.  Performance data related to Section III

D.  Outside Evaluation: County shall participate in the evaluation of City funded rental assistance programs as a component of determining effectiveness of such programs compared to Transitions to Housing Pilot Project and the Rental Assistance Supplement Program.

E.  Reporting format will substantively resemble tables C-1 and C-2 to include all required information and data for quarterly and final reports.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  The SUBRECIPIENT will be compensated for the above described services. The payment shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to perform the work and service.

B.  No funds under this Agreement may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into agreements without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, pro-rated to reflect the use of said equipment by CITY-funded programs.

C.  IT IS AGREED THAT TOTAL COMPENSATION UNDER THIS AGREEMENT SHALL NOT EXCEED THREE HUNDRED AND SEVENTY-SEVEN THOUSAND AND EIGHT HUNDRED AND EIGHTY-NINE DOLLARS ($350,000) OF PILOT FUNDS.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Heather Lyons, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this agreement as provided herein, and to carry out all other CITY actions referred to herein.

TABLE C-1

Project Report for Multnomah County – PILOT funds in Clearinghouse

BENEFICIARY DATA

Reporting Period From: ____________ To: ____________

1. Gender

2. Race

3. Ethnicity

4. Age

5. Other Characteristics

*Totals Should Equal

TABLE C-2

Project Report for Multnomah County – PILOT funds in Clearinghouse

Outcome and Reporting Data

Reporting Period From: ____________ To: ____________

**Unduplicated YTD may not necessarily match the sum of the quarterly unduplicated count, since one client may be served in more than one quarter.

Narrative:

On a separate page, please include as applicable:

▪  Updates and information on program changes that affect PILOT assistance through Clearinghouse

▪  Continued information on assistance by subcontractor/agency

▪  Additional characteristics collected for Clearinghouse assistance such as type of household

▪  Any other useful information

EXHIBIT D

MULTNOMAH COUNTY: GENERAL FUNDS

SALVATION ARMY WINTER DAY SHELTER FOR HOMELESS FAMILIES

I.  AUTHORITY

The provision of services and housing options, including winter day shelter and related services such as meals for families, is a major goal of the City of Portland and part of the City of Portland Consolidated Plan. The City has $25,575 in Housing Investment Funds (HIF) that can be used for such efforts. Multnomah County, through its Office of School and Community Partnerships, administers a variety of housing and service programs for families who are homeless. The City and the County, through their jointly appointed citizen oversight committee - the Housing and Community Development Commission - agree to cooperatively develop and maintain services and housing for persons who are homeless.

II.  SCOPE OF SERVICES

County will oversee the delivery of winter day shelter and related services such as meals for families by the Salvation Army. The family day shelter will provide space for homeless families during the day starting November 1, 2002 and ending March 31, 2003.

HIF funds totaling $25,575 are available to pay for the delivery of family day shelter by the Salvation Army.

The County shall work with the Salvation Army to achieve the following performance and outcome goals:

III. PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on the achievement of the following levels of service (outputs) during the period of this agreement:

•  50 families, 150 people will access day shelter services

•  1,400 meals will be provided to those accessing day shelter services

•  Quarterly reports shall include: 1) expenditures by program areas and subcontractors; 2) client demographics by program areas and subcontractors; and 3) performance assessments by program areas and subcontractors.

IV.  REPORTING REQUIREMENTS

A.  Subcontractor Plans and Outcomes: County will provide the City with subcontractor service plans and outcome performance goals upon execution of the annual subcontracts pursuant to this Exhibit.

B.  Quarterly Reports: Except as provided by subsection C. below, County will provide the City with quarterly performance within thirty (30) days from the end of each quarter. Quarterly reports shall include: 1) expenditures by the subcontractor; 2) number of clients (unduplicated) served; 3) number of shelter nights provided; and 4) ethnic and racial data.

C.  Final Reports: County shall submit a final report as its fourth quarter report. The final report shall include:

1.  Year-end expenditures by the subcontractor

2.  Year-end performance assessments

3.  Number of individuals served

4.  Client demographics including ethnicity, and sex of all recipients of services

5.  Performance data related to Section III.

D.  Reporting format will substantively resemble tables D-1 and D-2 to include all required information and data for quarterly and final reports.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  The SUBRECIPIENT will be compensated for the above described services. The payment shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to perform the work and service.

B.  No funds under this Agreement may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into agreements without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, pro-rated to reflect the use of said equipment by CITY-funded programs.

C.  IT IS AGREED THAT TOTAL COMPENSATION UNDER THIS AGREEMENT SHALL NOT EXCEED TWENTY-FIVE THOUSAND, FIVE HUNDRED AND SEVENTY-FIVE DOLLARS ($25,575) OF HOUSING INVESTMENT FUNDS.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Heather Lyons, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this agreement as provided herein, and to carry out all other CITY actions referred to herein.

TABLE D-1

Project Report for Multnomah County – Salvation Army Day Shelter for Families

BENEFICIARY DATA

Reporting Period From: ____________ To: ____________

1. Gender

2. Race

3. Ethnicity

4. Age

5. Other Characteristics

*Totals Should Equal

TABLE D-2

Project Report for Multnomah County – Day Shelter for Families

Outcome and Reporting Data

Reporting Period From: ____________ To: ____________

**Unduplicated YTD may not necessarily match the sum of the quarterly unduplicated count, since one client may be served in more than one quarter.

Narrative:

On a separate page, please include as applicable:

▪  Updates and information on program changes that affect Winter Day shelter for families

▪  Any information related to subcontractor and program performance as needed

EXHIBIT E

MULTNOMAH COUNTY: COMMUNITY DEVELOPMENT BLOCK GRANT

 PUBLIC SAFETY:GANG PROJECT

I.  AUTHORITY

The provision of public safety services including outreach services to gang involved and affected youth is a major goal of the City of Portland and part of the City’s Consolidated Plan. The City has Community Development Block Grant funds budgeted for such efforts. Multnomah County through its Office of School and Community Partnerships administers programs for gang involved and affected youth. The City and the County agree that the County will administer the contract for the provision of the outreach services.

II.  SCOPE OF SERVICES

The County shall provide the following services relative to gang outreach. Community Development Block Grant funds in the amount of $88,010 are budgeted for the services.

A.  Develop a contract with the House of Umoja to provide

1.  crisis intervention,

2.  case coordination and resource identification/development and referral,

3.  special event/regularly scheduled event/situational coverage, and

4.  public education/technical assistance.

B.  Require that the City funding benefit low-income individuals/families. This requires that income is tracked by subrecipient by census tract/block group as directed by the Bureau of Housing and Community Development in agreement with federal requirements.

C.  In coordination with the Bureau of Housing and Community Development and Multnomah County, the House of Umoja shall develop output and outcome measures, and timelines, which will be tracked and reported to the City.

D.  Require compliance with all CDBG and other pertinent federal requirements and regulations.

III.  PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on the achievement of the following levels of service (outputs) during the period of this agreement:

•  100 youth will receive short term case management

•  3,150 individual outreach contacts will be made

•  100 special and regularly scheduled events will receive crisis response and situational coverage

•  100 school response and interventions will be provided

B.  SUBRECIPIENT will track and report on the achievement of the following accomplishments during the period of this agreement.

During fiscal year 2002/03 the County will establish a baseline for client satisfaction and clients meeting case plan goals. Youth participating in case management will be surveyed to gauge satisfaction with services at the time of exit. The baseline established during FY 2002/03 will be used for subsequent years’ target numbers for this service area.

IV.  REPORTING REQUIREMENTS

A.  Quarterly Reports. Except as provided by subsection B, below, the County will provide the City with quarterly performance reports within thirty (30) days from the end of each quarter. Quarterly reports shall include: 1) expenditures; 2) youth demographics, including specific numbers for the quarter and numbers accumulated for the year; and 3) performance assessment on the status of the project. The House of Umoja may submit directly to the Bureau of Housing and Community Development the income eligibility information on youth served.

B.  Final Report. The County shall submit a final report as its fourth quarter report. The final report shall include:

1.  Year-end expenditures

2.  Year-end performance assessment

3.  Number of youth served by the program

4.  Client demographics including ethnicity, sex and income data of all recipients of services provided pursuant to this agreement.

5.  Performance data related to Section III.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  The City will reimburse the SUBRECIPIENT for expenses in accordance with the budget (Attachment E-A) upon receipt of an itemized statement of expenditures. The SUBRECIPIENT will maintain documentation of all expenses and make such records available for inspection by the City upon request.

B.  The payments made under this Agreement shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment and incidentals necessary to perform the work and services.

C.  No funds under this Agreement may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into agreements without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, prorated to reflect the use of said equipment by CITY-funded programs.

D.  All funds received by the SUBRECIPIENT, whether for actual or anticipated expenditures, must be disbursed within three (3) working days of receipt.

E.  TOTAL COMPENSATION UNDER THIS AGREEMENT SHALL NOT EXCEED EIGHTY- EIGHT THOUSAND TEN DOLLARS ($88,010) OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Barbara Madigan, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder to give notices referred to herein, to terminate this agreement as provided herein, and to carry out all other CITY actions referred to herein.

ATTACHMENT E-A

 Multnomah County

 Gangs Outreach Program

BUDGET

July 1, 2002 - June 30, 2003

Personnel

Salaries and Benefits for Outreach Workers*          $88,010

TOTAL CITY FUNDING                $88,010

The City funding will be used for outreach workers salaries and benefits.

EXHIBIT F

MULTNOMAH COUNTY: GENERAL FUND

 YOUTH EMPLOYMENT AND EMPOWERMENT PROGRAM (YEEP)

I.  AUTHORITY

The City of Portland has committed to supporting a coalition of business, nonprofit service agencies, and government entities that are working together to provide and coordinate services to young people involved in or affected by gangs. The goal of this coalition is to provide gang-impacted youth with career based employment opportunities. The City has designated Multnomah County to coordinate and provide service to this population through contracts with a number of community-based agencies. Funding is provided by the City of Portland and Multnomah County.

II.  SCOPE OF SERVICES

A.  SUBRECIPIENT will oversee the delivery of YEEP services to be performed by designated subcontractors.

B.  The County will subcontract with Portland Opportunities Industrialization Center to provide program administration and coordination services including:

-  Coordination and support of case managers through weekly meetings

-  Disbursement and tracking of Client Services Funds

-  Hiring and Supervision of a Job Developer

-  Pre-Employment Certification for participating youth

-  Maintaining guidelines for participation and termination of YEEP agencies

-  Establishing fiscal systems sufficient to assume direct management of funds related to benchmark payments and YEEP agencies’ administration on January 1, 2003

-  Establishing reporting systems sufficient to assume responsibility for managing program data directly on January 1, 2003

C.  The County will enter into six month contracts with existing YEEP agencies to deliver the decentralized component of the Youth Employment and Empowerment Program for the period covering July 1, 2002 and December 31, 2002. During this period of time the County will be responsible for administration payments, benchmark payments, and quarterly reporting.

 While it is understood that these agencies may change during the course of the year based upon performance, at the outset of the contract year, agencies include:

Portland Opportunities Industrialization Center

Emmanuel Community General Services

International Refugee Center of Oregon

Open Meadow Learning Center

Portland House of Umoja

D.  The County will waive all administrative costs associated with this project.

E.  The target population (eligibility criteria) served through this project includes:

1.  Gang-impacted youth as defined by one or more of the following criteria:

- Adjudicated and/or diverted for a crime with or against other gang members

- Is on a gang parole/probation unit caseload

- Identified by law officer as gang impacted

- Known as a gang member by a case manager or has been a gang member

- Sells or has sold drugs in an area police identified as gang territory

- Juvenile Justice involved (arrested for non-statutory offense, adjudicated or in a diversion program

- Boyfriend/girlfriend of an adjudicated gang member

- Involved in persistent and escalating criminal activities

- Has household member who meets first two criteria

2.  Ages 16 and older;

3.  Males and females.

F.  The services targeted at this population may include, but are not limited to, the following:

1.  Pre-employment Preparation, Training, and Certification: This includes needs assessment, resume preparation, application writing, interviewing, career exploration, learning employment requirements (Social Security number, photo ID, Work Permits, alcohol & drug assessment and screening, Birth Certificate), as well as certification of employability.

2.  Job Readiness Skills/Work Maturity Training: Teaching importance of positive attitudes and behaviors, being consistently punctual, maintaining regular attendance, presenting appropriate appearance, exhibiting good interpersonal relations, completing tasks effectively and in a timely manner, giving attention to instructions from supervisors, giving meaningful feedback to supervisor.

3.  Job Development and Placement Assistance: Identification of employers interested in hiring YEEC youth, information sharing with coalition partners regarding available jobs, coordinating employer trainings and workshops.

4.  Job Site Monitoring: Consultation and mediation with the employer and the youth to resolve difficulties, individual and group conferences to improve workplace attitude, support for the youth and employer to maintain a positive employment situation.

G.  These services will be provided through a collaborative effort of participating agencies. The service delivery model will include the following elements:

1.  Intake

a)  Multiple entry points for youth. All participating agencies will refer and serve youth.

b)  Youth will be assessed for current level of academic functioning and employability. A common assessment process will be used by all providers for both the reading and non-reading client.

c)  Agencies will conduct a uniform intake and collect common client information.

d)  Agencies will insure that youth have any essential employer required information.

2.  Pre-employment Training

a)  Standardized Pre-Employment Training for all participants. This may be provided through each participating agency or be centralized.

b)  The Youth Employment and Empowerment Program (YEEP) Job Development Specialist will provide pre-employment testing and certification.

c)  Youth will be evaluated for work maturity skills. Youth who have acquired work maturity skills and the accepted levels will be referred for a job placement interview. Youth who have not acquired work maturity skills will remain in extended pre-employment training and referred for other services as deemed necessary.

3.  Job Placement and Job-Site Monitoring

a)  The YEEP Job Development Specialist will act as the single point of contact for job referrals. This individual will accept all job referrals, bring them to the participating agencies and coordinate the assignment of job referrals for interviews. Participating agencies will meet regularly to coordinate referrals to ensure a timely response to employers.

b)  The participating agencies will refer a pool of applicants to the employers for jobs.

c)  Once a youth is hired, the participating agencies will provide job site monitoring services. The agencies will have regular contact with the youth and the employer and act as a resource to assist in resolving difficult situations. The agency will continue to provide support to insure a positive experience for the youth and the employer as long as needed.

H.  Services funded by the CITY must result in demonstrable outcomes that contribute to the attainment and retention of unsubsidized jobs.

I.  During the initial six month of the contract the SUBRECIPIENT, and during the final six months of the contract POIC will provide participating agencies with a base administrative allowance as well as with fee-for-service outcome payments. Outcome payments will be made for youth placed in jobs as well as youth retained in jobs at the 60, 90, and 120 days. Payments are not provided for youth placed in subsidized jobs.

J.  Though some SUBRECIPIENT programs are focused on serving specific populations, no applicant may be denied access to any CITY-funded program, whether run directly by the SUBRECIPIENT or through a subcontractor, due to race or gender.

K.  The SUBRECIPIENT will include mention of the CITY's participation in this project, through the Bureau of Housing & Community Development, in all publicity to local media.

L.  The SUBRECIPIENT will maintain all records for the project, including performance; client eligibility; ethnic, gender, residence zip code and age data; and fiscal data, for a minimum of three years after termination of the contract. All records regarding the project, as well as general organizational and administrative information, will be made available to the CITY Project Manager, or other designated persons, upon request. At a minimum, records will be reviewed as part of the annual monitoring process.

M.  Additionally, the SUBRECIPIENT will require all subcontractors to maintain similar records and make them available, upon request, to the CITY Project Manager, or other designated persons. Records of subcontractors will also be reviewed as part of the annual monitoring process.

N.  All staff positions paid for with CITY funds, whether employees of SUBRECIPIENT or any subcontractor, are required to maintain time records indicating the number of hours worked on CITY-funded projects.

O.  Any changes to the Scope of Services must be approved in writing by the CITY Project Manager.

III.  PERFORMANCE MEASURES

A.  SUBRECIPIENT will track and report on achievement of the following levels of service (outputs) during the period of this agreement:

②  102 gang-impacted youth will be served.

②  69 youth will graduate from pre-employment training

B.  SUBRECIPIENT will track and report on achievement of the following accomplishments outcomes) during the period of this agreement:

②  60 youth will be placed in jobs

②  During this year, 44 youth served will reach their 60-day successful employment benchmark

②  During this year, 43 youth served will reach their 90-day successful employment benchmark

②  During this year, 42 youth served will reach their 120-day successful employment benchmark

IV.  PERIODIC REPORTING REQUIREMENTS

A.  At the conclusion of the first quarter SUBRECIPIENT will submit a report outlining progress related to:

-  Establishing fiscal systems sufficient to assume direct management of funding for participating agencies

-  Establishing reporting systems sufficient to assume responsibility for managing program data directly

B.  On a quarterly basis SUBRECIPIENT will submit to the Bureau of Housing and Community Development a progress report including information related to participant demographics and identified performance measures. Payment will be based on receipt of these reports. Program reports will contain:

—  Demographic data regarding gender and ethnicity using the aggregate beneficiary portion of the report form attached as "Attachment F-B."

—  Performance data related to Section II as well as information regarding the number of carry over youth from the previous fiscal year served using the progress portion of the report form attached as "Attachment F-B."

Reports also will include a narrative description of the YEEP program including:

- A list of current coalition service providers

- Special activities or accomplishments

- Developing relations with employers

- Challenges and lessons learned

- Anticipated changes including changes in service providers, services, etc.

Reports are due to the Bureau within 30 days of the end of the reporting period on the following dates:

1st Quarter -  October 30, 2002

2nd Quarter -  January 30, 2003

3rd Quarter -  April 30, 2003

4th Quarter -  July 30, 2003

C.  Financial reports regarding expenditures of all dollars associated with the contract for this project according to the budget included as Attachment “F-A” will be submitted within 30 days following the end of the quarter according to the above schedule and will include:

˜  Program expenditures for the quarter by gross service element as well as payment summary detail by provider.

D.  All required reports must accompany the billing of each quarter in order for the billings to be paid.

V.  COMPENSATION AND METHOD OF PAYMENT

A.  The SUBRECIPIENT will be compensated for the above-described services through CITY General Fund. The payment shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to perform the work and service. Funds will be disbursed to the SUBRECIPIENT, per the budget attached as Attachment "F-A," for actual expenditures as follows:

1.  Payments to the SUBRECIPIENT for eligible expenses will be made quarterly, upon submission of a statement of expenditures and performance report using the invoice form included as "Attachment F-C." Expenditures will be listed by gross service element, using the same line items as are listed in the budget, attached hereto as Attachment "F-A."

2.  The SUBRECIPIENT will keep vendor receipts and evidence of payment for materials and services and time records and evidence of payment for program wages, salaries, and benefits, and SUBRECIPIENT services. Requests for payment will be submitted to the Bureau of Housing and Community Development.

B.  Any reallocation of funds between budget line items or between programs, as shown in the attached budget, must be approved in writing by the CITY Project Manager prior to making the change.

No funds under this Agreement may be used to purchase non-expendable personal property or equipment, either by the SUBRECIPIENT or any subcontractors with whom the SUBRECIPIENT enters into agreements without prior written permission from the CITY Project Manager. Funds may be used to pay for lease or rental costs of equipment, prorated to reflect the use of said equipment by CITY-funded programs.

C.  IT IS AGREED THAT TOTAL COMPENSATION UNDER THIS AGREEMENT SHALL NOT EXCEED ONE HUNDRED AND EIGHTYFOUR THOUSAND FIVE HUNDRED AND SEVENTY SIX DOLLARS ($184,576) OF GENERAL FUNDS.

VI.  CITY PROJECT MANAGER

A.  The CITY Project Manager shall be Karen Belsey, or such person as shall be designated in writing by the Director of the Bureau of Housing and Community Development.

B.  The CITY Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this agreement as provided herein, and to carry out all other CITY actions referred to herein.

ATTACHMENT F-A

Multnomah County

Youth Employment and Empowerment Program

BUDGET

July 1, 2002 - June 30, 2003

******************************8

Administration:                    $54,190

5 agencies x 12 months x $903/month

Outcome Payments:                    $56,125  

60 placements @ $216/placement =  $12,960

44 youth @ $505/60 day retention =  $22,220

43 youth @ $216/90 day retention =  $ 9,288

42 youth @ $170/120 day retention =  $ 7,140

Job Developer                      $50,550

YEEC Coordination                  $13,601

Alcohol & Drug Treatment                $10,110

TOTAL  $184,576

ATTACHMENT F-B

Youth Employment and Empowerment Program

Project Report

Section 1: AGGREGATE BENEFICIARY DATA

Reporting Period From:___________ To:______________

(check one)

(*Totals should equal one another)

ATTACHMENT F-B continued

Youth Employment and Empowerment Program

Project Report

Section II: Performance Report

Reporting Period From:___________ To:______________

Progress Narrative: Please detail the following: A list of current coalition service providers; special program activities or accomplishments; program challenges and lessons learned; anticipated changes, including changes in service providers, services, etc.

ATTACHMENT F-C

MULTNOMAH COUNTY

REQUEST FOR PAYMENT*

____________________________________________________________________

Project Name: Youth Employment and Empowerment Program Request For Payment #__________

Project Sponsor:____________________________________________________________________

Billing Period: _________________________________________

____________________________________________________________________

In addition, please provide billing detail.

Total Amount Requested _________________

Prepared By ______________________________________________ Phone #____________________

Approved By _________________________________________________________________________

*NOTE: Please reproduce this form on agency letterhead or submit a cover letter to this invoice that includes total requested and authorizing signature.

EXHIBIT G

MULTNOMAH COUNTY: HOME FUNDS

PROGRAM DELIVERY: HOME INVESTMENT PARTNERSHIP PROGRAM

I.  AUTHORITY

The Portland HOME Consortium is the recipient of funding under the U.S. Department of Housing and Urban Development HOME Investment Partnership Program (authorized by Public Law 101-625, Title II, November 26, 1990) for the development of affordable housing for low and moderate income households. Multnomah County (SUBRECIPIENT) is a member of the Portland HOME Consortium as a signatory of the Consortium Agreement, dated June 28,2000. The City of Portland is the lead agency for the Consortium, and as such is responsible for applying for, and receiving and managing HOME grant funds. Under the terms of the Consortium Agreement, a portion of the HOME grant is attributable to Multnomah County's participation in the Consortium, and Multnomah County is entitled to plan for the expenditure of such funds. Through the Multnomah County budget process they have determined how to allocate funds and assigned implementing agencies.

The Budget (Table J-1) provides detail regarding Multnomah County's HOME allocation from the Consortium for FY 2002-03. There is a total of $228,796 available for Multnomah County in new FY 02-03 HOME funds. In FY 02-03, Multnomah County will implement a portion of the HOME Program in the amount of $204,106. The balance of Multnomah County's FY 02-03 HOME allocation, $24,691, will be administered by the City of Portland or contracted to other implementing agencies for CHDO Operating Support to Human Solutions, Inc., the City's HOME administrative expenses, a Tenant-Based Rental Assistance Program administered by the Housing Authority of Portland. The City will provide periodic updates regarding the status of Multnomah County's HOME commitments and expenditures.

The breakout of Multnomah County’s FY 2002-03 HOME allocation is set out in the table below:

Unexpended HOME funding allocated to Multnomah County in Agreements covering prior fiscal years may be allocated by a future amendment to this Agreement.

II.  SCOPE OF SERVICES

The SUBRECIPIENT has committed or will commit its allocation of HOME funds to eligible projects and activities administered by various implementing agencies.

Funds provided directly to Multnomah County under this Agreement will support staff and operating costs associated with program delivery and administration of Multnomah County's HOME program activities.

III.  REPORTING REQUIREMENTS

The SUBRECIPIENT shall provide such reports and other information as may be required by the City from time to time. These reports shall be in the format and meet the timelines determined by the City. Reports or other information may be required as necessary for the City to track compliance with all federal regulations of the HOME Program, to provide required information to the U.S. Department of Housing and Urban Development, and to make such internal reports as may be required by the City.

IV.  COMPENSATION AND METHOD OF PAYMENT

A.  The City will pay the SUBRECIPIENT for actual or anticipated expenses in accordance with the Budget (Table J-1) upon submission of an itemized statement of expenditures.

B.    IT IS AGREED THAT TOTAL COMPENSATION UNDER SECTION G OF THIS AGREEMENT SHALL NOT EXCEED TWO HUNDRED TWENTY-EIGHT THOUSAND, SEVEN HUNDRED NINTY-SIX DOLLARS ($228,796) OF HOME FUNDS.

V.  CITY PROJECT MANAGER

A.  The City Project Manager shall be Andrea Matthiessen or such other person as may be designated in writing by the Director of the Bureau of Housing and Community Development.

B.    The City Project Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate this Agreement as provided herein, and to carry out any other City actions referred to herein.

VI.  HOME INVESTMENT PARTNERSHIP PROGRAM REQUIREMENTS

A.    HOME Investment Partnership Regulations

All activities under this Agreement are subject to the regulations governing the HOME Investment Partnership Program contained in 24 CFR 92 and such notices, circulars and other materials as may be issued by the U.S. Department of Housing and Urban Development. These regulations are incorporated by reference in this Agreement. The SUBRECIPIENT is responsible for compliance with all such regulations.

A variety of cross-cutting regulations referred to in the HOME regulations contained at 24 CFR 92 will apply to this Agreement. These include, but are not limited to, Davis-Bacon, Uniform Real Property Acquisition and Relocation Act, Environmental Review, Flood Insurance, Lead-based Paint, Debarment and Suspension, etc. These regulations are incorporated by reference in this Agreement. The SUBRECIPIENT is responsible and shall comply with all such applicable regulations.

All program income generated from HOME-funded activities will be returned by the SUBRECIPIENT to the Local HOME Account maintained by the City. Program income will be reprogrammed for eligible activities under the HOME Program as determined by the City.

Definitions

Integrated Disbursement and Information System (IDIS): The system for managing disbursement of funds in the HOME Program.

Community Housing Development Organization (CHDO): A community-based, nonprofit housing organization as defined at 24 CFR 92.2.

Period of Affordability: The length of time that HUD tenant guidelines, rent affordability, Housing Quality Standards and other compliance regulations apply to a particular project. The period of affordability will vary based on the HOME activity and the amount of subsidy provided to the project per 24 CFR Part 92.252.

B.    Under the terms of the HOME Consortium Agreement (Agreement # 50903), dated July 24, 1997, the City of Portland retains the authority to amend this Agreement for failure of the SUBRECIPIENT in performing this Agreement to meet any of the obligations imposed on it as a member of the Portland HOME Consortium.

C.    The SUBRECIPIENT will be responsible for performing all actions necessary to comply with the environmental review requirements contained in 24 CFR 92.633. The SUBRECIPIENT may not commit any HOME funds to projects nor allow any activities that would have an adverse environmental impact or limit the choice of reasonable alternatives until the environmental review requirements contained in 24 CFR 92.633 and 24 CFR Part 58 have been met. The SUBRECIPIENT will be responsible for preparing all review documents and publishing all required public notices on behalf of the City and shall identify the City to receive any public comments. The City is the Certifying Officer for purposes of these requirements. The City will process all necessary Requests for Release of Funds (RROF). When the RROF has been approved by HUD, the City will notify the SUBRECIPIENT that funds may be committed to the project. All review documentation, correspondence, public notices and other documents pertaining to environmental review shall be maintained by the City.

D.    Funds under this Agreement must be obligated, committed and expended in the IDIS System according to the timelines described in the HOME regulations.

E.    Monitoring for Regulatory Compliance

1.  The SUBRECIPIENT will be responsible for assuring that all projects developed under this Agreement are monitored for compliance with HOME regulations contained in 24 CFR 92 including all other applicable federal regulations such as Davis-Bacon, Lead Based Paint, etc.

2.  The SUBRECIPIENT shall assure that each HOME funded project is monitored throughout the predevelopment, development and rent-up phases to insure that the project initially complies with the HOME and all other applicable federal regulations. No less than 90 percent of rental units developed under this Agreement must be occupied by households whose annual incomes are at or below 60% of the area median income at initial occupancy. The remaining units must be occupied by households at or below 80% of area median income.

3.  The SUBRECIPIENT shall also be responsible for assuring ongoing monitoring during the period of affordability for each project. This monitoring shall include required housing quality inspections, compliance with rent guidelines, and income verification of tenants, as well as any other periodic monitoring requirement under the HOME regulations. The SUBRECIPIENT shall allow for inspection or provide copies of reports of monitoring findings to the City as requested by the City.

4.  If at any time during the period of affordability a project is found by HUD not to qualify as affordable housing, the SUBRECIPIENT will be responsible for repaying such funds to the City subject to first pursuing corrective and remedial actions and sanctions authorized at 24 CFR 92.551 and 552