ORDINANCE No. 177201

*Authorize a contract and provide for payment with the lowest responsive and responsible bidder to provide emergency industrial pipe cleaning and investigation services on an annual requirement basis in excess of $500,000 and provide for payment (Ordinance)

The City of Portland ordains:

Section 1. The Council finds:

1.  The City’s bureaus require certain emergency industrial pipe cleaning and investigation services that are necessary for the continued maintenance of the City’s sewer and water infrastructures.

2.  The establishment of an annual requirement contract based upon estimated usage of said services and without a specific City commitment to purchase any given quantity of these services is in the best interest of the City. This contract may exceed $500,000 annually.

3.  This annual requirement contract will facilitate long range planning, increase control, and provide for an uninterrupted supply of needed emergency industrial pipe cleaning and investigation services.

4.  PCC 5.33.030.A.2 authorizes the Purchasing Agent to award contract less than $500,000 without specific approval from City Council. For contracts exceeding $500,000, the Purchasing Agent shall make a recommendation for award to the Council by report.

NOW THEREFORE, The Council directs:

a.  Annual requirement contracts are authorized to be awarded to the lowest responsible and responsive bidder approved by Council and consistent with State and City purchasing rules estimated to cost more than $500,000 over the annual contract term.

b.  The Mayor and Auditor are hereby authorized to draw and deliver warrants chargeable to the appropriations budgets in the various bureaus/departments of the City, when demand is presented and approved by the proper authorities for emergency industrial pipe cleaning and investigation services.

Section 2.  The Council declares that an emergency exists because delay in proceeding with the establishment of the annual requirement contract to furnish emergency industrial pipe cleaning and investigation services may result in additional expense, and will unnecessarily deprive the City of the benefits of the completion of the contract(s) at an early date; therefore, this Ordinance shall be in full force and effect after its passage by Council.

Passed by the Council: JAN 22 2003        GARY BLACKMER

Mayor Vera Katz            Auditor of the City of Portland

Bureau of Purchases

SK:dj                By /S/ Susan Parsons

January 7, 2003                Deputy

BACKING SHEET INFORMATION

AGENDA NO. 48-2003

ORDINANCE/RESOLUTION/COUNCIL DOCUMENT NO. 177201