Attachment A-8
Interagency Agreement
Between
Portland Development Commission
And
Portland Office of Transportation
Project: North Macadam Urban Renewal Project
Scope Of Work: Harrison Street Connector Preliminary & Final
Engineering Design
I. Background
A) As a result of the City of Portland Report and Decision of the Hearing Office (S32-88/G24-88, Condition K), the Portland Development Commission (Commission) will be required to construct the Harrison Street Connector from the existing SW Harrison Street at NW Naito Parkway to SW Harbor Drive at SW Moody Avenue. This new connector will provide the access and circulation needed to support the new commercial and housing development in RiverPlace and in the North Macadam Urban Renewal Area (NMURA). The Harrison Connector was the subject of analysis during the South/North Light Rail Project and is an approved capital improvement project in the NMURA.
B) Through an amendment with Portland Streetcar, Inc., the Portland Office of Transportation (PDOT) is completing preliminary design and engineering of the Phase 3 alignment of the Portland Streetcar Project, which will run from the current terminus at SW 4th Avenue and Montgomery Street down SW Harrison Street and the new Harrison Street Connector to a new terminus on SW River Parkway east of Harbor Drive. Phase 3 will provide new service and access to the 1,266 units of multi-family housing close to SW Harrison and the 490 units of existing housing in RiverPlace.
C) Since the street design must be coordinated with a portion of the Phase 3 alignment, it is desirable for Commission and PDOT to collaborate on engineering design for the two projects.
D) It is also desirable for Commission and PDOT to combine design efforts for the two projects since there is the potential for cost savings through collaboration.
E) It is anticipated that in FY03-04, following completion of preliminary and final engineering for the Harrison Street Connector, the Bureau will amend this agreement to include construction of the project.
II. Scope Of Work ¾ Fiscal Year 2002-2003
Plan | Budget |
Work Item | Description | Timeline Completion | Personal Services | Materials & Services | Outside Contracts | Total Budget |
A | Preliminary Engineering – Design Development | $0 | $0 | $122,090 | $122,090 |
A.1 | Survey | 9/30/02 |
A.2 | Preliminary Road Design | 9/30/02 |
A.3 | Preliminary Utility Design | 9/30/02 |
A.4 | Drainage and Water Quality | 9/30/02 |
A.5 | Preliminary Structural Engineering | 9/30/02 |
A.6 | Preliminary Urban Design | 9/30/02 |
A.7 | Preliminary Traffic Engineering | 9/30/02 |
A.8 | Geotechnical Investigation and Pavement Design | 9/30/02 |
A.9 | Preliminary Landscaping Design | 9/30/02 |
A.10 | Other Project Services | 9/30/02 |
A.11 | Work Product:. 1. Project Base Mapping (converted from Tri-Met) with Project Control 2. Project Utility Mapping (converted from Tri-Met) 3. Preliminary Demolition, Roadway and Utility Plans 4. Draft Hydraulics Report and Preliminary Water Quality Facility Design 5. Preliminary Structural Plans and Calculations 6. Preliminary Project Renderings (up to two) 7. Traffic Analysis Report for SW Harrison Connector and Preliminary Traffic Signal Design Plans 8. Preliminary Geotechnical Analysis Memorandum 9. Preliminary Landscaping Plans 10. Preliminary Engineer’s Cost Estimate |
B. | Project/Contract Management – PE | $0 | $0 | $26,275 | $26,275 |
B.1 | Negotiate contracts | 9/30/02 |
B.2 | Schedule and manage weekly meetings / Prepare and promptly distribute minutes | 9/30/02 |
B.3 | Schedule and manage coordination meetings | 9/30/02 |
B.4 | Review project cost estimates | 9/30/02 |
B.5 | Develop project schedules | 9/30/02 |
B.6 | Develop and implement a public information strategy | 9/30/02 |
B.7 | Assist in development of ROW agreements with ODOT | 9/30/02 |
B.8 | Oversee public information program | 9/30/02 |
Work Products: 1. Meeting minutes. 2. Updated schedules 3. Review and distribution of all other work products |
C. | PDOT Management, Staff, and other City Services – PE | $21,635 | $0 | $0 | $21,635 |
C.1 | Manage and oversee all contracts | 9/30/02 |
C.2 | Monthly financial reports | 9/30/02 |
C.3 | Coordination with all affected parties | 9/30/02 |
C.4 | Review and approvals needed for all work products | 9/30/02 |
D | Final Engineering Design, Plans and Specifications | $0 | $0 | $227,583
| $227,583 |
D.1 | Survey | 6/30/03 |
D.2 | Final Roadway Design | 6/30/03 |
D.3 | Final Utility Design | 6/30/03 |
D.4 | Drainage and Water Quality | 6/30/03 |
D.5 | Final Structural Engineering | 6/30/03 |
D.6 | Final Urban Design | 6/30/03 |
D.7 | Final Traffic Engineering/Signal Design | 6/30/03 |
D.8 | Geotechnical and Pavement Design | 6/30/03 |
D.9 | Final Street Lighting Design | 6/30/03 |
D.10 | Final Landscaping Design | 6/30/03 |
D.11 | Other Project Services | 6/30/03 |
Work Product: 1. Project Base Mapping and topographic information from field survey with Project Control 2. Project Utility Mapping (updated) 3. Final Demolition, Roadway, Site and Utility Plans and Specifications 4. Final Hydraulics Report and Water Quality Facility Design with Specifications and O&M Manual 5. Final Structural Plans, Specifications and Calculations 6. Project Renderings (up to two) 7. Traffic Signal Design Plans and Specifications 8. Final Engineer’s Cost Estimate |
E. | Project/Contract Management – FE | $0 | $0 | $38,630 | $38,630 |
E.1 | Negotiate contracts | 6/30/03 |
E.2 | Schedule and manage weekly meetings / Prepare and promptly distribute minutes | 6/30/03 |
E.3 | Schedule and manage coordination meetings | 6/30/03 |
E.4 | Review project cost estimates | 6/30/03 |
E.5 | Develop project schedules | 6/30/03 |
E.6 | Develop and implement a public information strategy | 6/30/03 |
E.7 | Assist in development of ROW agreements with ODOT | 6/30/03 |
E.8 | Oversee public information program | 6/30/03 |
Work Products: 4. Meeting minutes. 5. Updated schedules 6. Review and distribution of all other work products |
F. | PDOT Management, Staff, and other City Services –FE | $31,820 | $0 | $0 | $31,820 |
F.1 | Manage and oversee all contracts | 6/30/03 |
F.2 | Monthly financial reports | 6/30/03 |
F.3 | Coordination with all affected parties | 6/30/03 |
F.4 | Review and approvals needed for all work products | 6/30/03 |
TOTAL | AUTHORIZED BUDGET Cost Not To Exceed | $53,455 | $0 | $414,578 | $ 468,033 |
III. Project Management
A) The Commission Project Manager ("Commission Project Manager") shall Be Rachel Blakeman, or such other person as designated in writing by the Director of Development.
B) The Bureau Project Manager ("Bureau Project Manager") shall be Vicky Diede, or such other person as designated in writing by the Director of the Office of Transportation and approved by the Commission Project Manager.
IV. Project Staffing ¾ The following Bureau personnel are being assigned to perform the work described in this Attachment. Only personnel listed below, or subsequently identified and authorized by the Commission Project Manager, shall be reimbursed for authorized work.
A) Vicky L. Diede, Project Manager
V. Subcontractors approved by the Commission Project Manager:
A) Portland Streetcar, Inc. and its subcontractors:
1) Shiels Obletz Johnsen
2) BRW
3) DEA
4) Fujitano Hilts
5) Elcon
6) Stacy and Witbeck, Inc.
VI. Funding
A) The Commission shall compensate the Bureau in an amount not to exceed FOUR HUNDRED SIXTY EIGHT THOUSAND THIRTY THREE DOLLARS ($468,033) for completion of the Scope Of Work described herein.
B) Billings shall be made according to Section VI of the Interagency Agreement to which this Scope Of Work is attached.
VII. Work Ownership ¾ Per Section X of the Interagency Agreement,
A) The following specific work products described in Section II above shall remain the property of the Bureau: All, except in the case it is determined by both parties that the work shall be completed. Work is subsequently completed by another party contracting with Commission rather than the Bureau.
B) The following specific work products described in Section II above shall remain the property of the Commission: None
VIII. Special Provisions
A) Upon initial approval and beginning of work herein, the Office of Transportation is directed to incur no more than $250,000 of work as authorized by the Commission Project Manager. The balance of the budget authorized herein, $170,000, reflects anticipated FY 2002 carryover. It is anticipated that the Commission Board of Commissioners will be adopting a revised Commission operating budget within 90 days reflecting actual carryover fund balances, whereupon the Commission Project Manager will advise the Bureau of the revised available Commission budget for this Scope of Work and revise this Scope of Work accordingly if necessary. Thereafter, the Bureau may undertake work up to the maximum amount of the authorized budget as directed by the Commission Project Manager.
B) Actual carryover fund balance included $170,000 plus an additional $48,033, for an adjusted total of $468,033.
C) Work described in Section II above on Work Items D, E and F for Final Engineering shall commence only upon written direction of the Commission Project Manager. Further details of work to be completed and costs of work for these work items will precede approval for the commencement of work.
D) Assumptions:
1) Base Mapping (Tri-Met 1998 LRT PE) will be provided.
2) South driveway to City parking facility will be closed or relocated.
3) No special permits will be required for the geotechnical investigations.
4) Roadway design tasks will be closely coordinated with Streetcar design.
5) No new utilities; utility design will only include coordination for private utilities.