ORDINANCE No. 176884

*Contract with two firms for citywide public involvement services and one firm for public information and public involvement services under a flexible-services contract for the period of September 11, 2002 through June 30, 2004 in an amount not to exceed $100,000 per firm (Ordinance)

The City of Portland ordains:

Section 1.  The Council finds:

1.  The City of Portland through its Office of Neighborhood Involvement wishes to develop a system of multi-year contracts for citywide use by bureaus to secure consistent, cost-effective, and fairly determined public involvement and public information services.

2.  The Office of Neighborhood Involvement issued an Request for Standard Services using standardized procedures developed by the Bureau of Purchasing for public involvement and public information services by individual City Bureaus.

3.  The Office of Neighborhood Involvement issued this addition to the original Request for Standard Services with the goal of recruiting more emerging small businesses, women and minority-owned businesses to apply.

4.  Two public involvement firms and one public information and public involvement firm qualified for flexible services contracts based on the review process from the Request for Standardized Services following all Bureau of Purchasing procedures.

5.  These qualified firms will be available to City Bureaus for project contracts incorporating public information and public involvement services:

Public Involvement:

Bowman Consulting Services

Management Resources

Public Information & Public Involvement:

Immigrant and Refugee Community Organization

6.  The Office of Neighborhood Involvement will be able to track and quantify the use of these consultants and the Office of Neighborhood Involvement will be available to confer with bureaus regarding their public information/public involvement needs.

7.  This system will give the district coalition/neighborhood offices more opportunities to compete for city public information/public involvement work.

8.  The maximum per-firm allocation in the two-year period cannot exceed $100,000.

NOW, THEREFORE, the Council directs:

a.  The Commissioner-in-charge and Auditor are authorized to execute contracts, in substantially similar format as those found in Exhibits A and B, with the firms listed above for the purpose described in Section 1 for the period stated, not to exceed $100,000 per firm.

b.  The Mayor and Auditor are authorized to provide for payment chargeable to the applicable budgets when demand is presented and approved by the appropriate authorities.

Section 2. The Council declares that an emergency exists because a delay in proceeding with these contracts could result in additional expense to the City. Therefore, this ordinance shall be in full force and effect from and after its passage by the Council.

BACKING SHEET INFORMATION

AGENDA NO. 1102-2002

ORDINANCE/RESOLUTION/COUNCIL DOCUMENT NO. 176884