Attachment A - 18
Interagency Agreement
Between
Portland Development Commission
And
Portland Office of Transportation
Project: North Macadam Urban Renewal Project
Scope Of Work: Portland Streetcar Extension to RiverPlace
I. Background
A) Through an amendment with Portland Streetcar, Inc., the Portland Office of Transportation (PDOT) is completing preliminary design and engineering of the Phase 3 alignment of the Portland Streetcar Project, which will run from the current terminus at SW 4th Avenue and Montgomery Street down SW Harrison Street and the new Harrison Street Connector to a new terminus on SW River Parkway east of Harbor Drive. Phase 3 will provide new service and access to the 1,266 units of multi-family housing close to SW Harrison and the 490 units of existing housing in RiverPlace.
B) Since the street design must be coordinated with a portion of the Phase 3 alignment, it is desirable for PDC and PDOT to collaborate on engineering design for the two projects.
C) It is also desirable for PDC and PDOT to combine design efforts for the two projects since there is the potential for cost savings through collaboration.
D) It is anticipated that prior to FY 03-04, following completion of preliminary and final engineering for the Harrison Street Connector and the Portland Streetcar project, this Agreement will be amended to include construction of the project by the Bureau.
II. Scope Of Work ¾ Fiscal Year 2002-2003
Plan | Budget |
Work Item | Description | Timeline Completion | Personal Services | Materials & Services | Outside Contracts | Total Budget |
A | Final Engineering | $15,000
| $0 | $388,100 | $403,100 |
A.1 | Final Survey | Mar 1, 2002 |
A.2 | Final Track Design | Mar 1, 2003 |
A.3 | Final Road Design | Mar 1, 2003 |
A.4 | Final Utility Design | Mar 1, 2003 |
A.5 | Final Drainage Design | Mar 1, 2003 |
A.6 | Final Urban Design | Mar 1, 2003 |
A.7 | Geotechnical Investigations | Mar 1, 2003 |
A.8 | Final OCS Systems Design | Mar 1, 2003 |
A.9 | Final Streetlighting Design | Mar 1, 2003 |
A.10 | Final Signal Designs | Mar 1, 2003 |
A.11 | Final Landscaping Design | Mar 1, 2003 |
A.12 | Other Project Services | Mar 1, 2003 |
Work Product:. 1. Project Base Mapping and topo information from filed survey with Project Control 2. Project Utility Mapping (updated) 3. Right-of-way Descriptions 4. Final Geotechnical Evaluation and Recommendations Report 5. Final Track, Special Track, Roadway, Utility, Drainage Plans and Specifications 6. Project Renderings (up to two) 7. Traffic Signal Plans and Specifications 8. Site design for new substation location 9. Systems OCS and substation design and specifications 10. Tree removals and planting plans and specifications 11. Substation building plans and specifications 12. Rail Bending Information for required pre-curving of rail 13. Special trackwork designs for girder rail crossings 14. Girder/tee-rail crossings (2) 15. Specifications for new special trackwork 16. Quantities for cost estimating will be submitted after 60% submittal, with revised quantities as necessary |
B. | Project/Contract Management – FE | $20,000 | $0 | $182,6500 | $202,6500 |
B.1 | Negotiate contracts | Mar 1, 2003 |
B.2 | Schedule and manage weekly meetings / Prepare and promptly distribute minutes | Mar 1, 2003 |
B.3 | Schedule and manage coordination meetings | Mar 1, 200d |
B.4 | Review project cost estimates | Mar 1, 2003 |
B.5 | Develop project schedules | Mar 1, 2003 |
B.6 | Develop and implement a public information strategy | Mar 1, 2003 |
B.7 | Coordinate design and relocation of public and private and public utilities | Mar 1, 2003 |
B.8 | Issue contract documents prepared by engineering consultants to SWI for review, value engineering, approval and pricing | Mar 1, 2003 |
B.9 | Assist Property Owners and City in establishing a Local Improvement District | Mar 1, 2003 |
B.10 | Assist in the development of right-of-way agreements with ODOT and assist with facilitation of sale of excess property | Mar 1, 2003 |
Work Products: 1. Meeting minutes. 2. Updated schedules 3. Review and distribution of all other work products |
C. | PDOT Management, Staff, and other City Services – FE | $35,000 | $0 | $0 | $0 |
C.1 | Manage and oversee all contracts | Mar 1, 2003 |
C.2 | Monthly financial reports | Mar 1, 2003 |
C.3 | Coordination with all affected parties | Mar 1, 2003 |
C.4 | Review and approvals needed for all work products | Mar 1, 2003 |
D. | Rail Procurement |
D.1 | Order Rail | Nov 1,2003 | $547,450 | $547,450 |
TOTAL | AUTHORIZED BUDGET Cost Not To Exceed | $70,000 | $547,450 | $570,750 | $1,188,200 |
III. Project Management
A) The Commission Project Manager ("PDC Project Manager") shall be Rachel Blakeman, or such other person as designated in writing by the Director of Development.
B) The Bureau Project Manager ("Bureau Project Manager") shall be Vicky Diede, or such other person as designated in writing by the Director of the Office of Transportation and approved by the PDC Project Manager.
IV. Project Staffing ¾ The following Bureau personnel are being assigned to perform the work described in this Attachment. Only personnel listed below, or subsequently identified and authorized by the PDC Project Manager, shall be reimbursed for authorized work.
A) Vicky L. Diede, Project Manager
B) Lisa Elbert, Signals and Lights
C) Doug McCollum, Traffic Engineering
D) Brett Kesterson, Civil Engineering
V. Subcontractors approved by the PDC Project Manager:
A) Portland Streetcar, Inc. and its subcontractors:
1) Shiels Obletz Johnsen
2) BRW
3) DEA
4) Fujitano Hilts
5) Elcon
6) Stacy and Witbeck, Inc.
VI. Funding
A) The Commission shall compensate the Bureau in an amount not to exceed ONE MILLION ONE HUNDRED AND EIGHTY EIGHT THOUSAND TWO HUNDRED DOLLARS ($1,188,200) for completion of the Scope Of Work described herein.
B) Billings shall be made according to Section VI of the Interagency Agreement to which this Scope Of Work is attached, except that these billings will be combined with the billings for Final Engineering for the Harrison Street Connector, A-8.
VII. Work Ownership ¾ Per Section X of the Interagency Agreement,
A) The following specific work products described in Section II above shall remain the property of the Bureau:
All
B) The following specific work products described in Section II above shall remain the property of the Commission:
None, except in the case it is determined by both parties that the work shall be subsequently completed by another party contracting with PDC rather than the Bureau.
VIII. Special Provisions
A) Upon initial approval and beginning of work herein, the Office of Transportation is directed to incur no more than $640,750 of work and only for final engineering as authorized by the PDC Project Manager. The balance of the budget authorized herein, $547,450, is reserved for the procurement of rail for the project. At such time as the Bureau indicates that the order for rail must be placed, PDC will review with the Bureau the status of the total funding for the project. If PDC determines that the project is financially feasible and that legal commitments for the funds required to complete the project exist, the PDC Project Manager will advise the Bureau of its authorization to proceed with the rail order. Thereafter, the Bureau may undertake work up to the maximum amount of the authorized budget as directed by the PDC Project Manager.
B) Assumptions:.
1) South driveway to City parking facility will be closed.
2) No special permits will be required for the geotechnical investigation
3) Consultant design team will design relocations of public utilities with the exception of waterlines.
4) Private Utilities will be responsible for their own relocation design.