ORDINANCE NO. 176798

*Execute contracts with 19 firms for architectural and geotechnical engineering services as required in support of Bureau of General Services projects and provide for payment (Ordinance)

The City of Portland ordains:

Section 1.  The Council finds:

 1.  The Bureau of General Services requires professional services for architectural and geotechnical engineering in support of City facilities projects. A competitive process was established under the supervision of the Bureau of Purchases and in accordance with Section 5.68 of the City Code to solicit proposals for these services.

 2.  The establishment of flexible services contracts based on estimated amounts of work without a specific City commitment to purchase any given amount of service has proven to be effective and in the best interest of the City.

 3.  Flexible services contracts save money by reducing repetitive selection processes for each project.

 4.  Twenty-five percent of the successful contractors have an M/W/ESB certification.

 5.  A total of 28 proposals were received and reviewed by two selection committees. Each proposal could receive a total of 100 points in five areas: (a) firm background, qualifications, general experience, (b) experience and education of assigned staff, (c) communication, work relationship and availability, (d) compensation, (e) diversity in employment contracting.

 6.  These requirements contracts do not represent the entirety of work needed by the Bureau of General Services.

 7.  The selected firms are:

   Architectural

   Hennebery Eddy Architects, Inc.

Vallaster and Corl Architects

WaterLeaf Architecture

Scott Edwards Architecture

Ankrom Moisan Associated Architects

Browning Shono Architects

Opsis Architecture, LLP

STOA International

Michael Willis Architects

MCA Architects, PC

 Page 2

   Geotechnical Engineering

   Foundation Engineering, Inc.

GeoDesign, Inc.

GRI

Kleinfelder, Inc.

PacRim Geotechnical, Inc.

PBS Engineering, Inc.

PBS Engineering and Environmental

Shannon and Wilson, Inc.

Squier Associates

URS Corporation

 8.  Firms will be assigned work based on their ability and expertise to perform projects by issuing Task Orders against their contract.

 9.  The value of each contract will be $50,000 for a five-year term. The Bureau of General Services recommends that the Bureau Director be authorized to amend each contract up to an additional $7,500 if needed to complete unanticipated but necessary work.

NOW, THEREFORE, the Council directs:

 a.  The Mayor and Auditor are authorized to execute standard PTE contracts, to be approved by the City Attorney, with the firms listed in finding #7 above.

 b.  The Bureau Director is authorized to amend each contract up to an additional $7,500.

 c.  The Mayor and Auditor are hereby authorized to draw and deliver check(s) when demand is presented and approved by the proper authorities.

Section 2.  The Council declares that an emergency exists because a delay in proceeding with these contracts could result in additional expense to the City; therefore, this Ordinance shall be in force and effect from and after its passage by the Council.

Passed by the Council AUG 14 2002  GARY BLACKMER

Mayor Vera Katz  Auditor of the City of Portland

Diane Seaton  By /S/ Susan Parsons

August 2, 2002    Deputy

BACKING SHEET INFORMATION

AGENDA NO. 993-2002

ORDINANCE/RESOLUTION/COUNCIL DOCUMENT NO. 176798