ORDINANCE NO.  176796            

* Amend contract with W&H Pacific to increase total compensation for engineering and project management of joint fiber optic network projects for the Bureau of Environmental Services and the Integrated Regional Network Enterprise (Ordinance; amend Contract No. 33589)

The City of Portland ordains:

Section 1.  The Council finds:

1.  The Council approved Contract #33589 with W&H Pacific in Ordinance No. 175410 on March 21, 2001. The purpose of the contract is to provide engineering and project management services for city telecommunications projects over a five-year period. The contract expires on April 9, 2006.

2.  The compensation approved in the original contract is $100,000 per year.

3.  BES has recently authorized ComNet to manage the design and construction of a sewer plant fiber optic control system. The project expenses are significantly reduced because BES is able to leverage the engineering and construction of the IRNE to reduce capital costs. The IRNE is also benefiting by placing IRNE plant to several key City locations coincident with the BES fiber build.

4.  Through the synergy of this partnership ComNet and BES are eliminating duplication of effort, cost, and construction disruption in engineering and construction of these projects.

5.  BES has committed the $150,000 in engineering funds to ComNet to fund the additional engineering work. BES contemplates additional phases of fiber engineering work over the contract period during fiscal years 2003-2006.

6.  W&H Pacific is the only firm qualified to perform this work based on their involvement and detailed knowledge of IRNE fiber network design and engineering and knowledge of the BES CSO Project. W&H has already performed the phase I design of the project, but their contract must be amended to allow further work orders to be issued.

7.  This work is in addition to IRNE work originally anticipated under Contract #33589. Therefore ComNet is requesting an increase in total compensation for Contract Nr.33589 by $150,000 per year (from a not to exceed amount of $100,000 to a not-to exceed amount of $250,000 total compensation per year through the end of the contract term) to accommodate the BES-funded work.

8.  All work performed under the Contract is funded prior to a task order being issued.

.

NOW, THEREFORE, the Council directs:

a.  The Mayor and Auditor are authorized to execute an addendum to Contract Nr 33589 to increase the total not-to-exceed compensation to $250,000 per year.

b.  The Mayor and Auditor are hereby authorized to draw and deliver check(s) when demand is presented and approved by the proper authorities

Section 2.  The Council declares that an emergency exists because a delay will unnecessarily increase costs for both the IRNE project and the BES CSO fiber build; therefore, this Ordinance shall be in force and effect from and after its passage by the Council.

Passed by the Council, AUG 14 2002  GARY BLACKMER

Mayor Vera Katz  Auditor of the City of Portland

Nancy Jesuale    By /S/ Susan Parsons

July 23, 2002                

                     Deputy

BACKING SHEET INFORMATION

AGENDA NO. 991-2002

ORDINANCE/RESOLUTION/COUNCIL DOCUMENT NO. 176796