CITY OF PORTLAND

HUMAN RESOURCES

ADMINISTRATIVE RULES

EMPLOYMENT

DRIVING RECORDS

Purpose

The purpose of this rule is to limit the City’s financial risk and to maximize the safety of drivers, passengers, and the public when vehicles are driven on City business. This rule covers only the driving of vehicles; it is not intended to cover the operation of equipment. Bureau managers are responsible for enforcing this rule.

Unless otherwise provided by a collective bargaining agreement or noted herein, this rule defines the minimum standard for all City bureaus. Requests to deviate from this policy must be submitted in writing, reviewed by the Risk Manager, and approved by the Commissioner-In-Charge of the requesting bureau. Nothing herein shall be construed to limit a bureau from setting higher standards as needed to meet the particular needs of that bureau.

It is the responsibility of individual bureaus to notify Risk Management to conduct driving record checks in accordance with this administrative rule. Risk Management maintains the responsibility for the development and administration of rules related to safety and loss control issues relating to employees driving City vehicles.

Job Applicant Driving Record Check Procedure

When any position which will require driving as an essential job function is being filled, the driving record of all applicants under consideration shall be evaluated. This rule applies to permanent, temporary and seasonal appointments. The following procedure shall be used.

1.  All recruitments for positions requiring driving as an essential job function shall be identified prior to any job announcement.

2.  All applicants for such positions shall be notified on job announcements of the City of Portland's driving record policy and requirements.

3.  When a bureau requests an eligible list for a position where driving is identified as an essential job function, the bureau shall also request, at that time, a current driving record for all applicants being considered from Risk Management.

4.  The applicant’s driving history shall be compared to the City standard to ensure they meet the standard. The Citywide standard is attached as Supplement A to this rule.

5.  If at the time an applicant does not meet the city's driving record standard, their name shall remain on the eligible list but they may not be considered at that time for a job requiring driving as an essential function.

6.  Any applicant not meeting the driving record requirements shall be notified in writing by the Bureau of Human Resources of their failure to meet the City standard. The notification should include a copy of the City's Driving Record Policy and clarification that their name shall remain on the eligible list until they are able to meet all application requirements or until such time that the eligible list is expired.

DMV Record Evaluation Form (Pre-Employment)

The DMV Record Evaluation Form attached as Supplement A to this rule is the standard used citywide to determine applicant eligibility with regard to applicants’ driving history. (The supplement is not part of the binding human resources administrative rule).

Administrative Rule History

Adopted by Council March 6, 2002

Effective April 5, 2002

Type A 36 months ___________ (none)

60 months ___________ (no more than one)

Date

Make an “X” if applicable

1. Driving while intoxicated

2. Reckless Driving

3. Driving while Suspended

4. Speed Contest

5. Hit and Run Driving

6. Grand Theft Auto

7. Driving under the influence of drugs/alcohol

8. Aggravated assault with a motor vehicle

9. Driving while in the possession of an opened container of an alcoholic beverage

10. Negligent homicide arising out of the use of a motor vehicle (gross negligence)

11. Using a motor vehicle for the commission of a felony

12. Permitting an non-licensed person to drive

Total

Type B 12 months ___________ (no more than one)

36 months ___________ (no more than two)

All moving traffic violations that are not listed as type “A” violations (list below)

Total