Attachment A-12
Interagency Agreement
Between
Portland Development Commission
And
Portland Office of Transportation
Project: River District Urban Renewal Area
Scope Of Work: Right of Way Framework Plan Revisions
I. Background
A) The River District Right of Way Framework Plans, Design Criteria and Standards need to be update with development in the River District that has taken place since the Design Commission in 1996 endorsed the original document. Also to make sure that the Right of Way framework reflects objectives outlined in the Pearl District Development Plan (2001), and complies with the Portland Pedestrian Design Guide (1998).
B) The River District is a triangular shaped area that has West Burnside Street, The I-405 freeway and the Willamette River as its boundaries. The area contains established neighborhoods such as Old Town and Chinatown as well as an older industrial zone and the Pearl District containing newly developed and developing mixed residential, office and recreational sites. The Right of Way Framework, Design Criteria and Standards were developed to guide physical solutions to achieve River District goals and objectives.
C) Since1996, many changes have taken place in the River District, more than 20 residential, retail and office projects have been completed with several more projects currently under construction. The opening of the Portland Streetcar in July 2001 will link the district with Northwest Portland and Portland State University. The changes that have taken place in the River District have presented the opportunity to update the Right of Way Framework to reflect the changes and to guide future development in the area.
D) An update of the Right of Way framework is needed to address a number of issues;
1) Street Lighting
(a) The pattern of street lighting does not reflect the original framework at several locations in the district, especially in the area of Jamison Square Park and along 10th and 11th Avenues.
(b) The type of street lighting should be appropriate for adjacent land uses, for example cobra type lights would be found in the industrial areas and ornamental lights in the residential and commercial areas.
(c) A factor in the placement of double ornamental lamps is that they increase light intrusion, especially at the 2nd story level. This problem is more significant where the adjacent building is residential.
(d) The original Right of Way Framework designated cobra lights for the brewery blocks on Couch and Davis Streets and on 11th, 12th, and 13th Avenues. As the brewery blocks are being redeveloped the changing land use would mean that ornamental lights would be more appropriate lighting for the area. Recent redevelopment at Powell’s books on 11th Avenue and Couch Street and Davis Street between 12th and 13th Avenues complied with the original guidelines and placed cobra lights on those block faces. The new development could result in cobra lights on one side of the street and ornamentals on the other. (The Brewery Blocks developer requested a variance from the original lighting plan thus opening the door for the City to ask for “mitigation” in the way of new street lights on both sides of the street, not just along their frontage. It would be on a case by case basis as to whether a developer would be required to pay for opposite block faces and only if the developer was deviating from an approved lighting scheme. The lighting scheme will likely lack symmetry for a long period of time because replacement will depend on redevelopment, much of which has undergone recent renovation/rebuild.)
2) Street Trees ¾ The River District right of way framework for street trees needs to be revised so that street trees can be placed along 12th Avenue between Burnside and Everett through the brewery blocks redevelopment. This would continue the pattern north of Everett through to Burnside.
3) Street Design and Designations ¾ The part of the River District north of Overton contains some industrial uses as well as undeveloped land. This update provides the opportunity to decide what design standards would be appropriate. Planning for the Northwest Transition Area (part of the Northwest Area Plan) may also influence what happens in this area. The potential mixed-use development of the Terminal One site on NW Front Avenue/Naito Parkway is also a factor.
(a) The River District framework drawings show old design standards for pedestrian ramps at street corners. The drawings should be modified to bring them into line with the Portland Pedestrian Design Guide. Language stating that the type of pedestrian ramp used will be dependent on site conditions would allow some flexibility in final design.
(b) The area around the Classical Chinese Garden contains streets that were formerly private streets and were then rededicated as city streets. The current River District guidelines do not address standards for these rights-of-way.
(c) Marshall Street has also been re-dedicated as a city street and there have been changes in pedestrian ways and routes north of Overton Street. The revised River District framework needs to address design criteria for these streets as well as the proposed boardwalk.
(d) The original River District Right of Way framework showed undetermined street widths for NW 9th Avenue from Lovejoy to Overton, NW Lovejoy from the Broadway Bridge to 12th Avenue and NW Northrup from 9th Avenue to 12th Avenue. The framework should be revised to show the final street widths.
II. Scope Of Work ¾ Fiscal Year 2002-2003
Plan | Budget |
Work Item | Description | Timeline Completion | Personal Services | Materials & Services | Outside Contracts | Total Budget |
A | Project Management. Define staff and consultant roles and responsibilities. | December 2002 | $2,000 | $500 | $0 | $2,500 |
A.1 | Set up work program and public involvement strategy. |
A.2 | Hire/select consultant/facilitator. |
A.3 | Finalize Intergovernmental Agreement w/PDC |
A.4 | Create Technical Advisory Committee/citizen working group. Meetings at key points in standards update. |
B | Inventory/Update | January 2003 | $9,500 | $500 | $0 | $10,000 |
B.1 | Update existing conditions data, particularly street base maps and land use patterns. Identify street improvements.
▪ Identify what is not consistent with original Right of Way Design Standards.
▪ Review policy documents and current planning projects; also look at pending land use cases. |
B.2 | Identification of street design issues. Street lighting. Street trees. New streets and connectivity Curb ramps. Boardwalk. Cobblestones. |
B.3 | Work Products: ▪ Updated base maps showing streets and land use. ▪ Technical memo summarizing things not consistent with original Right of Way guidelines and standards. ▪ Additional areas and issues that need to be addressed.
|
C | Technical Evaluation - update | April 2003 | $8,900 | $500 | $0 | $9,400 |
C.1 | Update street plan designs to current PDOT standards and practices.
|
C.2 | Evaluation of other issues includes street lighting, trees and connectivity (from fundamental design guidelines). |
C.3 | Work Products: Technical memo summarizing results of technical analysis. |
D. | Public Outreach | July 2003 | $6,300 | $500 | $2,700 | $9,500 |
D.1 | Community survey of neighborhood residents regarding street design issues such as lighting, sidewalks, trees and accessibility. Survey would be done via mail and website. |
D.2 | Meet with Neighborhood Association, Business Association and River District Steering Committee |
D.3 | Conduct at least 2 workshops/meetings with contingency for a third meeting. |
D.4 | Workshop #1 - Brainstorming session. Flesh out the pertinent issues. |
D.5 | Workshop #2 – Recommendations from citizen working group and TAC. Refine guidelines. |
D.6 | Work Products: Consultants: Meeting facilitation, provide written documents and observations from workshops. Illustrations of concepts to be included as part of document update as necessary. PDOT: Tabulate surveys, public outreach to neighborhood and business associations and notification about meetings. Takes notes at meetings. |
E. | Revise/Update River District Right of Way Framework, Design Criteria and Standards | April 2003 | $7,720 | $500 | $0 | $8,220 |
E.1 | Revise and update The River District Right of Way to include modifications to the Street Lighting framework plan and street design standards to reflect current policies. |
E.2 | Apply revised performance criteria to plan and section illustrations and revise as necessary. |
E.3 | Prepare draft right-of-way standards document. |
E.4 | Review draft updates with TAC/neighborhood representatives. |
E.5 | Make any necessary amendments and finalize document. |
F | Approval Process | July 2003 | $7,380 | $500 | $0 | $7,880 |
F.1 | Present revised document to Design Commission. |
F.2 | Present to City Engineer. |
F.3 | Present final Revised Version of River District Right of Way Framework Plan, Design Criteria and Standards to City Council. |
Other | Contingency | $2,500 | $0 | $0 | $2,500 |
TOTAL | AUTHORIZED BUDGET Cost Not To Exceed | $44,300 | $3,000 | $2,700 | $50,000 |
III. Project Management
A) The Commission Project Manager ("PDC Project Manager") shall be Bruce Allen, or such other person as designated in writing by the Director of Development.
B) The Bureau Project Manager ("Bureau Project Manager") shall be Steve Iwata, or such other person as designated in writing by the Director of the Office of Transportation and approved by the PDC Project Manager.
IV. Project Staffing/Costs ¾ the following Bureau personnel are being assigned to perform the work described in this Attachment. Only personnel listed below, or subsequently identified and authorized by the PDC Project Manager, shall be reimbursed for authorized work at the specified rate.
A) Philip Harris
B) Steve Iwata
C) Rich Newlands (with intern)
D) Lore Wintergreen
V. Subcontractors approved by the PDC Project Manager:
NONE
VI. Funding
A) The Commission shall compensate the Bureau in an amount not to exceed FIFTY THOUSAND DOLLARS ($50,000) for completion of the Scope of Work described herein.
B) Billings shall be made according to Section VI of the Interagency Agreement to which this Scope Of Work is attached.
VII. Work Ownership ¾ Per Section X of the Interagency Agreement,
A) The following specific work products described in Section II above shall remain the property of the Bureau.
To Be Determined
B) The following specific work products described in Section II above shall remain the property of the Commission:
None
VIII. Special Provisions
A) Upon initial approval and beginning of work herein, the Office of Transportation is directed to incur no more than $30,000 of work as authorized by the PDC Project Manager. The balance of the budget authorized herein, $20,000, reflects anticipated FY 2002 carryover. It is anticipated that the PDC Board of Commissioners will be adopting a revised PDC operating budget within 90 days reflecting actual carryover fund balances, whereupon the PDC Project Manager will advise the Bureau of the revised available PDC budget for this Scope of Work and revise this Scope of Work accordingly if necessary. Thereafter, the Bureau may undertake work up to the maximum amount of the authorized budget as directed by the PDC Project Manager.